*UCOL Meeting Thursday 11 April 2019.*
*7.30pm at Centre for Sustainability, seminar room, 563 Castle Street.
Chair: Juan Notes: Jan *
*Apologies*: Donald and Miriam, Michael and Roz, Anne and Geoff
King, Maurice and Rosemary, Dennis, Karen and Sander, Jess, Claire
*Present:* Sara, Gay, Catherine, Rainer, Marianne, Pauline, Anne, Alex,
Min, Sue T, Frances, Sandy, James, Tim, Susan, Karen
*Round of appreciations:* Good weather, Agenda being done, Aurora going
sweetly, Rainer/Alex/Maria’s time and effort, James for being here tonight.
*PCG report/updates* *
Rainer*
Site meeting 2 weeks ago. Nothing to report. Sewer is in for High Street
Block. Concrete to be poured in three lots. Hole at end of Alva Street is
for where our concrete will go. Conduit for sewer and the hot water pipes
are poking up
Sara asked about the possibility of a visit outside working hours. Tim and
Rainer explained that it will be more interesting once the panels go up
(about three weeks) and we’d still only be able to look from footpath. *Rainer
will ask* about it at site meeting tomorrow.
*Chorus (for
internet)
**Alex*
*Maria has invited Alex to attend a meeting* with Chorus next week. We have
applied to them so now we have joined the application queue for getting a
quote. The expectation is that Chorus will hook up every unit but will
probably want us to sign a contract for them to put it in and we pay for
the cost. We need to have these services in to get council sign off, but
it makes sense to get them put in at this stage to future proof the
units. Sandy asked about option like “Skinny” where no installation
required however James pointed out that wireless options like Skinny have
considerably slower internet speed. Stevenson and Williams have costed for
fibre installation, with their putting in of ducting approximately $7000.
If we get an agreement with Chorus, this could reduce the amount that we
need to pay to Stevenson and Williams.
*BCG report/updates
*
*Rainer*
BCG meeting postponed until next week. S&W will be asking for $500,000
approx in the next instalment.
For the windows we have now paid 100% but it was quoted with a particular
exchange rate. Changes to the exchange rate could affect this, depending on
what it was at time of payment. Potentially Ehaus could send us an invoice
for the difference.
Currently in our bank we have approx. $673,000 on call but only $29,000 in
regular account with $300,000 able to be accessed readily.
*Directors meeting next Thursday *
*Did Aurora revise quote?*
*Alex*
Alex met with Bruce from Aurora and the contractors. It was soon clear
that the 2nd Aurora quote included all the extra work involved with
trenching. If so, the cost is quite acceptable. Since the discussion at
the meeting did not match with supplied paperwork *Alex will email* them
back to confirm that the trenching (as discussed at the meeting) is
included in the quote.
*Update on Lawyers* *
Susan*
Alex, Donald Rainer and Susan decided to approach Helen and McMillan&Co for
quotes for all the rest of the legal work needed. Survey cost (explained
in paragraph below) will be included in quote, and Helen also gave a
comprehensive list of other possible issues. .Helen has responded with her
quote but nothing from McMillan as yet because Simon Milne wanting to talk
to surveyor before giving us a quote.
Also asked Nicola to look at what already spent. Legal expenses in our
budget a little confusing so she suggested needing more clarity with some
of the line items. In summary there is about $130,000 still unspent in
budget for legal fees. If we leave McMillan&Co we will have complications
because DCC deposit in their trust fund and retentions. However Helen
knows the project well now, but works in a small firm with only two lawyers
at present.
When it comes to issuing unit title we may have issues with underlying
titles. Mark had rang to talk about underlying integrity of early
surveyors. Limited as to parcels – boundaries are not really accurate at
this point so may need to complete reset and resurvey to get accurate
rather than using historical data to be able to divide into separate
titles. Kiwibank required a survey report earlier than we had anticipated,
which triggered the early survey requirement.
*Variation costs for specific client requests*
*Rainer*
Variations that happen because of a client request are paid separately, not
part of the whole contract. S&W will not be able to take these things out
of the contract to invoice people so it will be up to UCOL to separate the
costs out and invoice the individuals as these costs occur. It is
important that they are paid by the person concerned as soon as the
variation cost has been agreed so the project is not carrying that ongoing
cost). Nicola will need to put in another line for individual variations.
UCOL will invoice and then get reimbursed by the individuals.
There was discussion about the need for an extra fee added to cover the
extra expenses accrued by the project for Nicola’s time etc. This extra fee
(based on Nicola’s costing for the first one) will be added to the base
cost of a variation (S&W adds on $50+GST).
Budget Control Group meets next Wednesday and *they will bring a proposal*
to the next meeting.
*Request from Crystal Filep* *
Sara*
Lecturer in Urban Design keen to take her students on a site visit and UCOL
representative(s) to present at one of her lectures. 60 students so
suggesting splitting into two streams for a powerpoint presentation plus
site visit. *Sara to get back to her* with suggestion that they can do the
visit on the outside, but invite someone to come in and do ONE guest
lecture to their group at a lecture theatre at the University. Payment
would be expected. Sara to pass on our ideas with copy to Catherine and
Tim.
*Next induction workshop* was scheduled for Sat 20 April 2-4pm. *Anne*
But Jeanette Wilcox is the only one coming and she is staying with Ann.
Arriving on Good Friday and leaving Monday. *Decided that Induction will
be low key at Anne’s place – with a special invitation to Ann and Geoff or
any other cohousers to join them at 2pm on Saturday*.
John Dalgarno interested in the two/three bedroom unit and will come to
hear Ann Zabaldo on Thursday. Also conversation had with Kevin Stevenson
and Gwenda but didn’t seem like any commitment would be forthcoming.
We need to focus on making it easy for people who are keen on the unsold
2/3 brm unit to find out more, while being aware that attending a scheduled
induction workshop via skype is an alternative option for overseas visitors
who wish to “drop in” while they are in Dunedin. Low key meet up with a few
cohousers (similar to that organised for visitor on 14 April) is an easier
option than organising an induction workshop each time.
* Ann Zabaldo Wed 17 April 6.30pm*
*Jan*
In addition to the 9 hands that were raised, Stephanie Woodruff, John
Dalgarno, Todd Whitcom and Lisel Mitchell expected to attend. *Jan will
ask Ann if we can record her presentation*. No need to offer payment, but
a thank you bottle of wine would be appropriate.
*Maori name inquiry:*
*Susan*
Sue approached Ron and he thought it was a great idea. He will talk with
(?missed the name sorry), who came to the ground breaking ceremony. Sue
made it clear to Ron that we would be keeping High St CoHousing as the name
but looking for a Maori name to go alongside (rather than being THE name).
He thought this was fine but will check.
*Mid-level flooring
update
**Tim*
Not urgent at the moment.
*To Do List: - Unit numbering
system
**Tim*
Not urgent at the moment
*-* *Investigation of aerial/satellite dish options:* *
Pauline*
Pauline met with audio visual company manager, Glen Stapler, who said it
would be good to get it sorted now. He examined our site plan and said we
could do the entire site with just one satellite dish and/or one aerial.
However Pauline has moved from being pro-satellite/aerial to believing that
it will not be necessary. TV now available on the internet and that is the
way things are moving. The prediction is that aerial/satellites will be
obsolete within a decade. *We need to know WHO WANTS TV AERIAL/SATELLITE? *At
meeting Catherine and Sue keen to explore further, but there may be others.
At the moment cable is included in our plans; to go from TV jack in each
unit to roof. If we choose not to use aerial/satellite there is a
possibility of getting this credited back.
*Pauline will go back to get a rough idea of cost. Tim to check on plans
to look at possibility of having it taken out. If anyone who wasn’t at the
meeting wants aerial/satellite please let Jan (or someone else) know or
come to next meeting for follow up.*
*Open Forum*
Catherine had checked the google docs list and noted that not all units had
been changed to telescopic but Tim reassured group that he had taken the
google docs list as a base but updated it to include the telescopic
rangehoods. It was this updated list that was given to S&W.
*Next Meeting* would be ANZAC Day so *postponed to 2 May*. On 2 May we’ll
decide whether we can once again go 3 weeks before the next meeting.
At last site meeting a *box of flooring tiles and carpet samples was
presented* to us by S&W. These are from Flooring Centre, at the meeting
tonight and to be held at Tim’s office. The are the ones we can choose
from; differing slightly from what we had. Some of our options had been
deleted and some new options added. Lino also in that box.
*NOTE: Meeting moved to 2 May. But need to watch and respond to any emails
sent out. *
Meeting finished at 9.35pm
