May 2019 - Ucol-shareholders

A change of meeting
by Anne Thomson 04 Jun '19

04 Jun '19

Hi all, Gay, Jan, Frances and Anne were talking on Wednesday about the difficult position we are regarding our legal representation in the future. We have a suggestion to make. 1/ We meet next on 6 June (next Thursday) 2/ At that meeting we have no discussion about the the lawyer we will use, but we do hold a straw poll on the minute "That we continue to engage Helen Davidson as lawyer for the project, moving our business from McMillan & Co." If there is no strong opposition, then it could go on the agenda for the next regular meeting. 3/ If there is strong opposition, then at the 6 June meeting we agree to have an extraordinary meeting, which those who do not hold strong opinions are not expected to attend unless they wish to. At that meeting the only agenda item would be to reach a consensus on how we proceed with legal representation from this point. We identified some questions which we wanted to have answered. Others have given us responses as noted below: *1/ Does Kiwibank have a requirement or an opinion regarding whether or not we can change lawyers?* *"* I don't believe they should have any say on who we choose to use as a lawyer. I think they will understand us changing if we decide to given the circumstances. They just need to have a qualified lawyer to sign off routine paperwork." *2/ What costs would be incurred if we move a trust account?* There should be no costs associated with moving the Trust account, according to Law Society rules - same as documentation - see below. *3/ Who currently holds our legal documentation?* Kiwibank holds all the financial documentation originals, with other documents at McMillan, UCOL holds original of company documents. An Authority to UpLift would be the process to move the documents to another firm and there should be no charges for a client to collect the client's documents on request according to Law Society rules. *4/ What back-up administrative support will be made available if 'our' lawyer is incapacitated at some point?* If we do find that we need to have an extraordinary meeting, we would also ask the small group to circulate before the meeting a list of the pros and cons as they identified them, for everyone to consider. Others may have other questions they also want addressed. It would be useful to meet on 6 June in light of the induction workshop on Saturday 8 June, Currently there are 6 interested parties planning to attend, 3 in Dunedin and 3 traveling from Auckland or New Plymouth, 3 interested in the 2/3 bedroom unit and 3 in the 1 bedroom unit. I have been telling people that the workshop is 2-4pm, with a meal to follow at 5pm. *Please would you let us know how you respond to our suggestion, and whether or not you would be able to come to a regular meeting on Thursday 6 June, next week.* Thanks, Anne

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Good news bad news
by Rosemarie Smith 31 May '19

31 May '19

Halls are here working on hole. Bad news is they’re digging more out! Sent from my iPhone

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Fwd: New Sign - Co Housing Project
by High St Cohousing 30 May '19

30 May '19

Hi all, See email below from eHaus for our consideration regarding a sign they want to install in our site. Something to add to the agenda for next meeting. Maria > Begin forwarded message: > > From: Stefan Box <stefan(a)reececonsultants.co.nz> > Subject: FW: New Sign - Co Housing Project > Date: 27 May 2019 at 7:56:22 PM NZST > To: High St Cohousing <ucolbuild(a)gmail.com> > > Hi Maria, > > Are you able to run this past the others and let me know if the group are ok with it? > > Thanks, > Stefan Box > Director > > > This message is confidential. If you are not the intended recipient of this message then any use, dissemination, distribution or reproduction of this is prohibited, If you have received this message in error please notify us immediately and delete the message from your system. > > > > From: Baden Brown <baden(a)ehaus.co.nz <mailto:baden@ehaus.co.nz>> > Sent: Monday, 27 May 2019 3:03 PM > To: Stefan Box <stefan(a)reececonsultants.co.nz <mailto:stefan@reececonsultants.co.nz>> > Cc: Calvin Beel <calvin(a)stevwill.co.nz <mailto:calvin@stevwill.co.nz>>; Rob <rob(a)stevwill.co.nz <mailto:rob@stevwill.co.nz>>; Baden Brown <baden(a)ehaus.co.nz <mailto:baden@ehaus.co.nz>> > Subject: Re: New Sign - Co Housing Project > > Hi Stefan > The proposed size is 2400 wide x 1200 high. > > Kind Regards > > Baden Brown MB, LBP > Director (eHaus Builders & Suppliers) > > baden(a)ehaus.co.nz <mailto:baden@ehaus.co.nz> > direct +64 6 347 7220, mobile +64 027 485 9515 > 400 Victoria Avenue, Whanganui, 4500, New Zealand > > <https://www.facebook.com/ehaus.design.build> > eHaus.co.nz <https://www.ehaus.co.nz/> > > > > > On Mon, 27 May 2019 at 14:40, Stefan Box <stefan(a)reececonsultants.co.nz <mailto:stefan@reececonsultants.co.nz>> wrote: > Hi Calvin, > > No problem with running this past the group. Can you confirm the size? > > Thanks, > Stefan Box > Director > > > This message is confidential. If you are not the intended recipient of this message then any use, dissemination, distribution or reproduction of this is prohibited, If you have received this message in error please notify us immediately and delete the message from your system. > > > > From: Calvin Beel <calvin(a)stevwill.co.nz <mailto:calvin@stevwill.co.nz>> > Sent: Monday, 27 May 2019 2:22 PM > To: Stefan Box <stefan(a)reececonsultants.co.nz <mailto:stefan@reececonsultants.co.nz>> > Cc: 'Rob' <rob(a)stevwill.co.nz <mailto:rob@stevwill.co.nz>>; Baden Brown <baden(a)ehaus.co.nz <mailto:baden@ehaus.co.nz>> > Subject: New Sign - Co Housing Project > > Hi Stefan, > > Hope all is well.. > > Baden & Rob have asked me to send you this signage sign and was wondering if there was any objection out it going up? > > Look forward to your response. > > Regards > Stevenson & Williams Limited > Calvin Beel > Quantity Surveyor MNZIQS, Reg QS > Please note my emails are checked twice a day only. If its urgent please call the office. > > From: Rob [mailto:rob@stevwill.co.nz <mailto:rob@stevwill.co.nz>] > Sent: Monday, 27 May 2019 11:36 a.m. > To: 'Calvin Beel' <calvin(a)stevwill.co.nz <mailto:calvin@stevwill.co.nz>> > Subject: New Sign > > Hello Calv > Can you check with Stefan if the group has any objections to the sign going up. > > Rob Cunningham Reg.QS > Managing Director > Stevenson and Williams Ltd > PO Box 4007 > St Kilda Dunedin > Ph: (03) 455 4034 > >

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Fwd: legal structure
by High Street Cohousing 29 May '19

29 May '19

See below - someone interested in the legal structure we have used. Is there someone with time and energy to respond to this request? Anne ---------- Forwarded message ---------- From: *High Street Cohousing Project* <wordpress(a)highstreetcohousing.nz> Date: Wednesday, May 29, 2019 Subject: legal structure To: ucoldunedin(a)gmail.com Site http://highstreetcohousing.nz Name shaun davison Email shaun.carmel(a)gmail.com Subject legal structure Message My wife and I are developing a co-housing venture on our inner city property (https://econeighbourhood.co.nz). We are finalising our legal structure. We are the land owners and we have decided that we will develop the land, through a company, to point of title and then sell to interested parties. There are several members who are already keen to purchase. The proposed legal structure is having ownership of land as freehold. Then forming an incorporated society which will be responsible for the common area (village green, carparks, common house). I understand that you are recommending a different structure and I am keen to understand what it is and what its benefits are. I would appreciate it if you could reply to this email or give me a call on 02102940339. I look forward to being in contact with you. Regards Sent from (ip address): 121.98.52.82 ( dynamic-cpe-pool.orcon.net.nz ) Date/Time: May 29, 2019 12:44 am Sent from (referer): http://highstreetcohousing.nz/contact/ Using (user agent): Mozilla/5.0 (Macintosh; Intel Mac OS X 10.11; rv:66.0) Gecko/20100101 Firefox/66.0

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clarification re meeting notes for 23. May 2019
by Rainer Beneke 29 May '19

29 May '19

Hi everyone the meeting notes regarding item 6: Update on Lawyers: Rainer/Donald/Susan/Alex end differently in the draft and the final versions. Draft meeting notes: There is an issue that Kiwi bank will start to pay out funds for the build soon and there will be an issue as to who our law firm is. So there is a little urgency here. The three remaining group members, Susan Alex and Rainer, should meet and bring back a recommendation and try for a decision at the next meeting. Members can email the group with their views. Final meeting notes: There is a concern that Kiwi bank will start to pay out funds for the build soon and there will be an issue as to who our law firm is. So there is some urgency here. It was agreed that we should let the matter rest until the next meeting and that shareholders should email their thoughts and concerns if they want to as an email discussion. As I am a member of the remaining group and was not present at the meeting, I would like clarification from the chair, notetaker or any member of the group as to what I am asked to do. (After reading the draft minutes, I already started an email conversation with Susan and Alex.) I am particularly confused as there is the note about urgency. I am also aware that the email discussions around this issue started on the 13th March this year. regards Rainer I check my emails once a day. Please call me if you need an urgent reply. Rainer Beneke +64 21 144 7700 www.rainerbeneke.nz

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Two prospective new members want to talk to someone . . .
by Gay Buckingham 28 May '19

28 May '19

Enquiries from Trademe are coming in quick and fast at the moment. I have been replying to the initial approaches but there are two enquirers who are very keen and want to more information. I am over-committed on other fronts at the moment and wonder if someone could pick them up? One: Jan spent a lot of time today talking to someone about aspects of cohousing but there were some more technical questions relating to sizes, finished units etc she couldn’t be sure of. The enquirer, Feye, is most interested in the 2/3 unit so maybe one of the outer 2/3 unit owners could help? I have a long email from Jan detailing their talk and listing the information required. Obviously I can forward that with details to whoever puts their hand up. Feye, who has a son living in Dunedin, is from New Plymouth but is able to travel down for the induction. Any takers? Two: I have had a couple of emails from huh mi yum. (Her email also has 삼성 갤럭시 스마트폰에서 보냈습니다. and 원본 이메일 on it, if anyone recognises the language.) She says they are interested in a three bedroom house but I am not sure that she has really picked up the fact that it is cohousing initiative, not just a commercial development. So I have gone back to her and reiterated the rudiments of cohousing and that she would need to be interested in that aspect before spending time talking. I’m waiting to hear back from her, but thought I’d include that info in this email to avoid having to send another to the whole group. if she comes back and confirms that cohousing appeals to her, is anyone available to talk to her by phone or face? Thanks everyone, best – Gay Gay Buckingham +64 27 4544012

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re Sharing stories Sunday 26th May
by mariannequinn＠xtra.co.nz 28 May '19

28 May '19

Hi to all the Cohousers who gathered in Sunday 26th may, and encouragement for those who missed out to join in next time! I'm wanting to flag orange cards to all who attended this afternoon and to Catherine for hosting us. This afternoon came at what felt like a low energy time for the group due to other matters and in my experience, it was a tonic. Amongst other things, I learned that lots of people joined because of wanting to be part of a 'conscious community'; That sharing food together and cooking for others was a draw card for many. Other attractions were the multigenerational nature of our group; the possibility of sharing tools and resources ( as well as skills). We learned that several people want to enjoy a garden but personally don't want to garden due to health or other matters, a boon for those of us who like to garden and won't personally have one; That several people first heard about the project via the Trademe ad, and that several people had enticed their friends and colleagues along. And once again, we assembled a very delicious shared meal without a lot of angst. I'm encouraged - we can to do this! Best wishes to you and see you at our next meeting, some time away. Marianne Marianne Quinn Level 3, 115 Stuart Street, Dunedin P.O. Box 20, Dunedin 9054 ph +6434773115 or 0211612050

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This is not serious Ucol business stuff but I'm going to share it anyway
by Gay Buckingham 27 May '19

27 May '19

Last night a wonderful lot of bonding went on and today i reaped (want to say ‘rept’) the result. In this one single day I have received from other cohousingers • the offer to assist in procuring an article i need, • suggestion of a coffee catchup, • a web link to share some music i was unfamiliar with, • reassurance that the visit i intended to make next weekend but now can’t, will still be an option the weekend after, • phone calls from another member just to chat, • the return of some articles i'd lent, • conversation about a business matter in which i happen to have some knowledge. What a wonderful thing our project is, how much i look forward to this kind of interaction being a normal part of my everyday life. Gay Gay Buckingham +64 27 4544012

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Revised meeting notes 23.5.19
by Sandy Ross 25 May '19

25 May '19

Hi everyone, Here are the revised meeting notes. Thank you for your clarification and amendments. Note that we are now meeting for our Sunday gathering at Catherine’s house, 26 Neidpath Road, Mornington, 3 pm with a pot luck at 5 pm. Also note the next meeting date is 13 June. Regards, Sandy

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Sunday - I have a plan.
by Jan Burch 25 May '19

25 May '19

If no one has any objections, because Min's standing down has left a bit of a gap, I'm going to put myself and Gay forward as the facilitators for Sunday's meeting/community building. We've got a plan :-) We thought we'd start with sharing the story of our journey to cohousing; what is it that first drew you in. Then talk about our dreams; what is the cohousing fantasy for you? What would make our cohousing perfect for you? There will be a bit of time as a whole group, plus opportunity to share in groups of 3 or 4. With our combined wisdom I reckon it's going to be a wonderful afternoon. Looking forward to 3pm Sunday at Catherine's home. Jan

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Ucol-shareholders May 2019