October 2020 - Ucol-shareholders

Conciliation Team
by Anne Thomson 29 Oct '20

29 Oct '20

Hi all, As you consider offering yourself for the Conciliation Tem and sending Marianne your name and brief bio, please read this below, which Marianne said to us last night: *Along with asking for brief bios from those with formal training / experience, we want people to be able to indicate their level of comfort / trust in approaching any of the residents of Toiora High St Cohousing over the age of sixteen for help in resolving an issue. * *We hold that those aspects are important alongside any previous training/ expertise. * *Consequently, no one needs to already be ‘an expert’ to be part of the group: we anticipate that the first group that forms the Conciliation team may be made up of a mixture of experience and hopefully, different backgrounds and ages.* *In short, we want to encourage as many people as possible to let their names go forward, as while you might not personally see yourself as having the skills for this role, others may see you differently’*.

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Meeting notes 29.10.20
by Anne Thomson 29 Oct '20

29 Oct '20

Hi all Draft notes from tonight's meeting attached. Please let me know any errors, omissions or misrepresentations Please note - "Brief bio" from those willing to be considered for the Conciliation team to be sent to Marianne by Tuesday Those interested in working out how we do common meals, contact Anne Go well, Anne

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Toiora member bio
by Rainer Beneke 29 Oct '20

29 Oct '20

FYI from the wellington cohousing group https://www.urbanhabitatcollective.nz/our-members/ <https://www.urbanhabitatcollective.nz/our-members/> Please call me if you need an urgent reply. Rainer Beneke +64 21 144 7700 rainer.ucol(a)gmail.com

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video for inductions
by Roz Wilson 29 Oct '20

29 Oct '20

Maybe there is something short and suitable and free we can legally access that is already on youtube?

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Draft agenda for Thursday's meeting
by Anne Thomson 28 Oct '20

28 Oct '20

Attached and below is current agenda. Any further items for the agenda, or for circulation before the meeting, please let me know asap. Agenda - UCOL meeting *29 October 2020 7.30-9.30pm* at Numberworks, 90 Crawford St, Dunedin and via Zoom - Meeting ID: 9016 25 9016 Password 25 25 25 https://otago.zoom.us/j/9016259016?pwd=ZGZQRnM2L2tsai90eENKRExQUEtJQT09 *Chair and note-taker: *Sue and Anne *Present: * *Apologies: *Roz, Michael, Gay 7.30* Appreciations: * *7.40 Body Corp rules update Min* *7.45 Common house kitchen: * Roz, Rainer and Tim meeting with Southern Hospitality person next week on site to discuss appliances Offer from Ron at Karitane *Catherine* *7.55 Getting Along Team* Forming the conciliation team* Marianne* *8.15 Time line to–do list updates* Insurance – Tina is talking with NZI, requests for information Electricity supplier – options next week? Curb & angle parking plans Valuations – “end of week” Appliances – good news! Second order? DCC code of compliance? Any other updates?? *8.25 Access to site for measuring, etc * How many people want to be able to get into their units in order to measure up for curtains, furnishings, etc? Organising a suitable time for a site visit for this purpose *Anne* *8.30 Common meals Jan* *8.45 22 November workshops 10.30-12.30 1.30-4.00??* Invitations for induction workshop emailed. Needs to be posted on FB page Shared lunch Toiora Agreement workshop - timing? draft agreement? *Warren* Venue? *9.00 Open Forum*

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Items for this week's agenda
by Anne Thomson 27 Oct '20

27 Oct '20

If people have items for this week's meeting, please let me know by tomorrow 5pm - and if you want to include a written report, all the better. Anne

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kitchen report for 29th meeting
by Roz Wilson 24 Oct '20

24 Oct '20

Hi all, tim has raised some concerns about some of the appliances recommended by Southern Hospitality so the plan is rainer tim and I will meet the SH man on site to work out the best option. But this week is parental leave week for him so we are trying to organise a time for the following week. So we have decided to be an apology for this week's meeting, can notetaker please takenote? Regds roz and michael

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kitchen
by Roz Wilson 22 Oct '20

22 Oct '20

Hi, plans attached for kitchen. Sadly they have not scanned well but they are basically the same as the ones in tim's drop box. There were several options: New commercial: this is what we are currently looking at New domestic: expensive and not what was envisioned Old commercial: could buy a few pieces but mostly odd bits from Christchurch and probably not what we actually want Old domestic: nothing would actually fit, could be damaged in removal and not so many available in dunedin Nothing, defer any action till move in We have had two visits from Southern Hospitality, they do seem to know their stuff but not the easiest to work with. I don't like having to chase businesses all the time but they are local so benefits there. We have been given a 30 day quote of $41399 including gst. Please note: does not include installation, delivery (ex Auckland) is an estimate, does not include a hob (they recommend a big domestic instead). Also the wooden benches at servery and on the island in the original plan he has replaced with stainless steel. They would not recommend wooden as they don't wear well, are high maintenance and also have drawbacks as far as allergies or special diets are concerned. Until recently we all thought the contingency wouldn't allow a new kitchen though the long term benefits of having one would be huge and eliminate a lot of future hassle. Currently we are hoping for a large amount to not be needed, if we time it right we can claim back the gst and offers of loans that came in after my wee survey gave us the promise of another $20 000+. So we are all feeling confident something can be achieved for move in. We are meeting again next Thursday and will discuss the kitchen further, with the plan of ordering asap. A container load of simply stainless benches is due in Auckland at the end of November so if we can order from that we could even have a kitchen from day 1. Anyone with any thoughts or questions please get back to me urgently, meeting next Thursday and a public holiday means we can't delay. Regds roz

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Draft notes from tonight's meeting
by Anne Thomson 22 Oct '20

22 Oct '20

Hi all Attached is the first draft of notes from tonight's meeting. Please let me know what is missing or inaccurate. We agreed to meet next Thursday 29 October, 7.30m at Numberworks (and Zoom) We agreed to hold an induction workshop (for prospective owners or tenants) and a workshop on the Toiora Agreement (Warren's 'soft' document) on Sunday 22 November, site yet to be decided. Go well, Anne

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At tonight's meeting
by Anne Thomson 22 Oct '20

22 Oct '20

Anna & Anthony are able to be with us in person tonight.

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Ucol-shareholders October 2020