September 2020 - Ucol-shareholders

Agenda for Thursday 1 October
by Anne Thomson 01 Oct '20

01 Oct '20

*Agenda for meeting of Toiora High Street Cohsouing* *Thursday 1 October at 7.30pm* at Numberworks, 90 Crawford St, Dunedin or via Zoom Meeting ID: 9016 25 9016 Password 25 25 25 https://otago.zoom.us/j/9016259016?pwd=ZGZQRnM2L2tsai90eENKRExQUEtJQT09 *Chair and Notetaker*: Sue and Anne *Apologies:* *Appreciations:* *7.45pm Tina Gillan, Rothbury Insurance* 1/ Body corp insurance – what does it cover? Why do we need regularly updated valuations? 2/ Public liability insurance – do we need it? Why do we need it? What does it cover? 3/ Contracts works insurance for later work on units – when do we need it? How big a project? 4/ Our current contracts works insurance finishes when the contract does – when the builders hand over the building. When does the body corp come into existence – at that point, or when we individually take possession (and UCOL ceases to exist)? What insurance cover do we (UCOL) need between the end of the build and settlement? 5/ What can we do on site and in our units in the period between end-of-build and settlement. Does work inside units (eg painting) have any insurance implications? *8.15pm creating our timeline* · insurance get quote change to Toiora house insurance after builders finish (payment?) · electricity supplier prepare options (subgroup) select supplier (group) change supplier when builders finish? or when we settle? · curb and angle parking drawings to DCC for approval approved drawings to S&W build S&W (Hall Brothers) · fence openings for unit access (also needed for S&W site works) quote for concrete cutting remove fence panels and 1 x gate & post cut nib wall · body corp approve body corp · unit title cut nib wall for surveyor send approved body corp to surveyor house/unit numbers???? ???? · appliances · letterboxes design group approval build letterboxes · quote for essential commercial kitchen · 5 wall units (first half) 2 x H-units; 3 x A-units · Driveway · Laundry finish inside and/or paint · Washing lines · Review and complete group agreement *Any other matters needing to be discussed before next week*

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timeline for to-do list
by Rainer Beneke 30 Sep '20

30 Sep '20

Hi all These are some of my thoughts here, there may be other tasks missing. If someone has a timeline program or alternatively put it on a spreadsheet, that would be good. We might also have a white-board available at number works. See you all on Thursday and be prepared to take on tasks… regards Rainer I would like to see a timeline that finishes on Friday 27th November (8 weeks) or Friday 4th December (9 Weeks) these tasks are essential for code compliance, no particular order. insurance get quote change to Toiora house insurance after builders finish (payment?) electricity supplier prepare options (subgroup) select supplier (group) change supplier when builders finish? or when we settle? curb and angle parking drawings to DCC for approval approved drawings to S&W build S&W (Hall Brothers) fence openings for unit access (also needed for S&W site works) quote for concrete cutting remove fence panels and 1 x gate & post cut nib wall body corp approve body corp unit title cut nib wall for surveyor send approved body corp to surveyor house/unit numbers???? ???? 5 wall units (first half) 2 x H-units 3 x A-units appliances letterboxes design group approval build letterboxes quote for essential commercial kitchen Please call me if you need an urgent reply. Rainer Beneke +64 21 144 7700 rainer.ucol(a)gmail.com

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Agenda for this Thursday 1 October
by Anne Thomson 29 Sep '20

29 Sep '20

Hi all, I am anticipating that this week we will have a more focused agenda, really just two items: 7.45pm Tina Gillan (insurance broker) coming to explain what insurance we will need as a body corp. [If there are particular questions you want answered, please let me know asap] 8.15pm Creating our timeline from the to-do list If there are other matters that we need to talk about this week, rather than waiting until 8 October, let me know by tomorrow (Wednesday) 5pm. Thanks, Anne

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Visit from Tina Gillan, insurance broker
by High Street Cohousing 28 Sep '20

28 Sep '20

Hi all, On Thursday night Tina Gillan will come along at 7.45pm for half an hour to talk about our ongoing insurance needs. I want to send her through some of the questions we want to ask, by Wednesday evening. These are the questions I have so far - please send me any others that you have by Wednesday afternoon: *QUESTIONS FOR TINA’S VISIT * 1/ Public liability insurance – do we need it? Why do we need it? What does it cover? 2/ Contracts works insurance for later work on units – when do we need it? How big a project? 3/ Our current contract works insurance finishes when the contract does – when the builders hand over the building. When does the body corp come into existence – at that point, or when we individually take possession (and UCOL ceases to exist)? What insurance cover do we (UCOL) need between the end of the build and settlement? 4/ What can we do on site and in our units in the period between end-of-build and settlement. Does work inside units (eg painting) have any insurance implications? Send me through any further insurance questions Anne

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Draft Meeting Notes from 24 September 2020 Meeting
by Karen Or 25 Sep '20

25 Sep '20

Hi all, See attached draft note and the two documents referenced in the notes. Welcome for any feedback and corrections. Have a lovely weekend. Cheers, Karen

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Scott Willis and James Shaw would like to visit the UCOL site on Monday.
by Alex King 25 Sep '20

25 Sep '20

Scott Willis (Green Party candidate for Taieri) and James Shaw would like to visit the cohousing site on Monday morning to meet a few cohousing people and talk about cohousing and "minigrid" (electricity supply options), and renewable elecricity. The Green party are enthusiastic about cohousing, they want to "Ensure regulatory frameworks support the development of innovative co-housing initiatives." ( from https://www.greens.org.nz/housing_2020). Scott told me he'd like to see another 5 or 6 cohousing initiatives take off in Dunedin in the next few years. If anyone wants to come and have the discussion with Scott and James, or if you have any other thoughts, let me know. It's all being arranged at the last minute, I still need to confirm with S&W etc. Thanks, Alex

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Site visit photos
by Maria Callau 25 Sep '20

25 Sep '20

Maria Callau 021 1847490 Sent from my iPhone

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Talking about insurance
by High Street Cohousing 25 Sep '20

25 Sep '20

Hi all, Tina Gillans our insurance broker isn't usually free on a Thursday evening, but she would be this coming Thursday 1 October. Would it be OK to spend half an hour talking about the insurance we will need before we work on the timeline this coming Friday? If you *don't* think that is a good idea, let me know asap, so that I can let Tina know by the end of today. Thanks, Anne

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meeting minutes Nov. 2017
by Rainer Beneke 24 Sep '20

24 Sep '20

FYI Please call me if you need an urgent reply. Rainer Beneke +64 21 144 7700 rainer.ucol(a)gmail.com <mailto:rainer.ucol@gmail.com>

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meeting minutes Nov. 2017
by Rainer Beneke 24 Sep '20

24 Sep '20

FYI Please call me if you need an urgent reply. Rainer Beneke +64 21 144 7700 rainer.ucol(a)gmail.com

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Ucol-shareholders September 2020