January 2021 - Ucol-shareholders

Agenda items for Meeting Thurs 4 Feb at Sustainability Centre
by Jan Burch 31 Jan '21

31 Jan '21

Hi folks I'm keen to receive any items you would like to see on the agenda for the meeting this week. While NumberWorks'nWords is available I think we all agree that the Sustainability Centre is more comfortable and convenient. Sander booked it for four more consecutive Thursdays, so let's make the most of the wonderful facility. I'll send a draft agenda out Tues night Thanks Jan

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Toiora's Grounds
by Gay Buckingham 31 Jan '21

31 Jan '21

As was suggested earlier today I’m making a list of the three main gardening-interest groups. We require volunteers to be part of each group, and someone to volunteer to coordinate each group. I will be sending the list to those who have previously expressed an interest in any aspect of the design and care of the grounds. If you name is not below, please let me know if you would like to be included. Names: Maria, Anna, Donald, Miriam, Ngaire, Jeffrey, Sara, Gay, Sandy. In the past Marianne, Liz, Min, Pip and Rosemarie have participated in gardening discussions so I plan to include them. Thanks for your time, Gay Gay Buckingham +64 27 4544012

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Admin group meeting notes
by Alex King 31 Jan '21

31 Jan '21

We had an admin group meeting today at lunchtime. Here are some notes from my memory: Present: Alex, Catherine, Min, Gay, Anne, Sandy, Warren, Maria. The main topic for discussion was the documents we needed to address for settlement. * Membership Agreement: *Warren* was happy to lead the process and send another revision after today's workshop. * Mortgages: As far as we're aware, we have done what Kiwibank were asking. They have not contacted the people who were getting mortgages from them yet, we are waiting for them to progress it. *Maria* will follow up next week if we don't hear. We noted this is primarily the responsibility of those people seeking mortgages. If you are uncertain about your own mortgage at all or need anything else from UCOL, please contact Maria or one of the directors. * Health and Safety: After Stevenson and Williams leave site we will be responsible for health and safety policy on site, initially UCOL then the Body Corporate. *Sandy* will find the incident book we used previously (or get a new one), and do/arrange a survey of hazards. We will need to consider whether we have the policies we need in place. * Access before settlement: we discussed different ideas for access before settlement, e.g. access just for finishing jobs closely regulated by UCOL, or leasing our houses before settlement. Gay pointed out that the residential settlement act does NOT apply to purchasers with an unconditional contract to buy a property, so any rental would be a custom contract not a standard residential tendency (I love how we have so much knowledge in the group.) *Gay* will lead the drafting of some options that we can investigate further and bring back to the group with pros and cons. * Insurance: Our attempts to come up with cheaper insurance have drawn a black so far. *Anne* will seek additional quotes from direct insurance companies. We will need to pay for new insurance once S&W leave site and/or practical completion. The question arose how we could rely on our construction insurance that we have paid for already for a longer period, e.g. until settlement. Anne will ask Tina this question, and also about monthly vs. annual insurance payment. *Alex* was going to do something but he can't remember what. Perhaps talk to our accountant about accounting for the insurance cost between the company and the body corporate. * Body corporate administration: *Anne* thought the office volunteers would naturally handle the BC administration tasks such as maintaining an owners register and communicating those details to insurance companies. * Body corporate bank account: We thought this was not immediately urgent to set up. We did not set a time for a next meeting, but I suggest next Sunday evening around 5pm if we need one. We can re-assess that at Thursday's meeting. Thanks all, Alex

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i have a question for common house committee
by Roz Wilson 31 Jan '21

31 Jan '21

Do we have one? thanks roz

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Induction organisation
by Anna Maxwell 30 Jan '21

30 Jan '21

Hi Warren Fantastic work on the agreement doc. A thoughts from us for the workshop.... * Ideally explain the term 'the Group' earlier in the document. Maybe could be an abbreviation after the title Membership of Toiora Cohousing Group (the Group). The explanation in the working group section could be brought up under this section. * 'Resident members are to koha time to one or more of the following....' Attending group meetings seems to be a separate responsibility to the other three rather than a koha of time. Consider.....Resident members are to attend group meetings and koha time to ...(points about work groups, working bees and meals) * Caring rules: Not making 'any noise' and 'any odours' may be a tall order! Consider leaving out 'any' in these rules. * Pets. Consider leaving out 'intended and actual', which may lead to complications (lots of people could say they intended to have a pet) * Working bees and regular tasks. Could leave the expectation of one hour a week to induction documents rather than have it here. * Associate membership needs more discussion - maybe it's too formal a concept Anna and Anthony > On 29/01/2021, at 10:41 PM, Jan Burch <jrb5050(a)gmail.com> wrote: > Reminder 10.30 for induction. Any extra people who can arrive by 10.15am would be very much appreciated. These people always arrive early so they can talk to a real cohouser. > > 12.30 for shared lunch. Finger food appreciated (so we don't need to use plates). > I'm bringing green milk. I presume Liz will bring along her wonderful selection of tea bags, and I have high hopes that someone will provide coffee. With ten interested people expected we're hoping we get a good turnout for lunch. > > 1.30pm for workshop. Warren has asked that we pre-read the document (attached again here) and ideally bring along a copy. I've printed out a couple of spare copies (so that no one need feel that they need to stay away just because they haven't got a printer) BUT Thurs night I forgot to bring the printed copies of the agenda ... so best not to rely on me if you don't need to :-) > > Looking forward to what will be our last induction to be held at the Sustainability Centre. > Thanks > Jan > > <DRAFT OUTLINE-Toiora-HS Cohousing Agreement v4.0.docx> _______________________________________________ > Ucol-shareholders mailing list > Ucol-shareholders(a)list.king.net.nz > https://list.king.net.nz/listinfo/ucol-shareholders

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Induction organisation
by Jan Burch 29 Jan '21

29 Jan '21

Reminder 10.30 for induction. Any extra people who can arrive by 10.15am would be very much appreciated. These people always arrive early so they can talk to a real cohouser. 12.30 for shared lunch. Finger food appreciated (so we don't need to use plates). I'm bringing green milk. I presume Liz will bring along her wonderful selection of tea bags, and I have high hopes that someone will provide coffee. With ten interested people expected we're hoping we get a good turnout for lunch. 1.30pm for workshop. Warren has asked that we pre-read the document (attached again here) and ideally bring along a copy. I've printed out a couple of spare copies (so that no one need feel that they need to stay away just because they haven't got a printer) BUT Thurs night I forgot to bring the printed copies of the agenda ... so best not to rely on me if you don't need to :-) Looking forward to what will be our last induction to be held at the Sustainability Centre. Thanks Jan

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Re comman garden donations
by Ngaire Tigeir 29 Jan '21

29 Jan '21

Kia ora koutou On behalf of the gardening group I've volunteered to gather a list of the donations to this realm. Please send me your info about what items you would like to donate. Please note there is no storage on site until we move in. Many thanks Ngaire

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Flagging neighbourhood relations especially parking as topic to be addressed
by Rosemarie Smith 29 Jan '21

29 Jan '21

Hi folks I’ve just had a forceful earful from someone associated with a property across Alva street who I approached about my suggestion of extending the angle parking plan. It’s been a reminder that there’s still people in the neighbourhood unhappy about the redevelopment of the school site, and while some of their grievances are irrational (as aired at the Resource Consent hearings) concerns over parking are legitimate. However these also become a vehicle (ha ha) for all that other stuff. I suggest a small group meet and plan neighbourhood liaison, including a letterbox drop in the very near future explaining what’s happening with parking, and inviting anyone who wants to participate to consultation on an informal agreement. Like ‘you stick to your side of the street and we will stick to ours’. Maybe. We need to all play nicely, but it would also be good for neighbourhood relations in general to announce everyone’s arrival, not just leave it to The Star. Neighbours certainly need a contact person too. Just as a heads up for starters, Josie, who I talked to yesterday, is property manager for her mother, Margie, who owns the big arts and crafts mansion, and the green brick house next to it. They let rooms, and Josie gets miffed (to put it mildly) if anyone else parks outside those properties. I gather from her list of complaints and opinions that she is already known. The main problem is that she and Margie were overseas at the time of the Resource Consent notification, which of course is neither the fault of the DCC nor UCOL, but Josie believes the process was faulty. So beware! I never know how to handle someone like this, whether to listen mildly and let it blow through, or to tell them they’re out of line and stop berating me over something that’s a) all done and dusted, and b) not my fault. And despite feeling so strongly about lack of parking, she adamantly rejected my suggestion of extending angle parking to create more spaces, so I guess that’s the end of that idea. On the other hand, Damian, who rents the garage for his Landrover repair business, (which he also conducts on the street) is exceptionally friendly and recognises he might have to modify his parking habits. I think it will be helpful for everyone to learn the names of near neighbours, though I’m sure we’re all friendly to everyone who comes by, including the dog walkers and the man who sleeps in his car. (He parks up Montpellier when he’s there.) All good fun, Rosemarie

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Moving in before code compliance
by Anthony Doesburg 29 Jan '21

29 Jan '21

Hi Everyone, Further to the question of moving into our units before the project’s been issued with a code-compliance certificate, there seems to be a well-trodden route to that interim step. A friend who was in the same position signed the attached agreement issued under the Building Act. You’ll read in the Information for Purchasers below the document title that it does mention a few things that need to be considered before signing relating to such matters as insurance and finance. I'm presuming that in our case the agreement would be with Ucol as the "commercial on-seller”. I’m not quite sure how we would go about doing this, but Ucol’s lawyer would no doubt have some advice—for a price! Regards, Anthony

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re planning for moving in to Toiora
by mariannequinn＠xtra.co.nz 29 Jan '21

29 Jan '21

Hi team: I have offered to create a spread sheet around moving dates for our move into Toiora. a)As part of this, I understand that two households will have to move the day we settle as the ownership of their houses changes that day. Those people are Sander and Karen and Sue Taylor. If there is anyone else in that position, please let me know. b) It seems likely we can stagger the move over several days, provided we can coordinate moving companies etc. To that end, can you each advise me if a) you are using a moving company and if so, who, and b) if you are moving yourself. This is relevant as moving companies almost never deliver over the weekend, while the weekend might suit those who are 'self moving' and enable us to even better stagger traffic. c) Re entry: the C Units and H units can move in from High street, and the Alva Units from Alva St. The D units will also move in from Alva street. Meantime, Sara and Gay can use the Montpellier street car park. That means it's possible that only Roz and Mike's tenants will need to use our in ground car park for the move. Exciting to be planning for the ACTUAL move at last!! I'll hear from each of you. The outcome will be summarized on a spreadsheet and put on google docs once I learn how to do this! Best wishes meantime, Marianne Marianne Quinn Level 3, 115 Stuart Street, Dunedin P.O. Box 20, Dunedin 9054 ph +6434773115 or 0211612050

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Ucol-shareholders January 2021