April 2021 - Ucol-shareholders

Draft notes from tonight's meeting
by Anne Thomson 30 Apr '21

30 Apr '21

Hi all Attached are my first draft of notes for tonight's meeting. Please send me any corrections or additions. Remember - working bee on Saturday from 9am. All sorts of possible jobs, primarily relating to the excavator digging holes. And shared Friday takeaways/leftover in the common house - 6pm Anne *Notes of UCOL meeting held on Thursday 29 April 2021 at 7.30pm* *in the Toiora common house (with fire)* *Apologies:* Rosemarie, Maurice, Miriam, Donald, Gay, Sandy, Jess, Ngaire, Marianne, Claire *Present: *Sara (chair), Anne (notes), Maria, Min, Karen, Rainer, Sander, Frances, Anna, Anthony, Tim, Alex, Kristin, Pauline, Sue, Catherine, Jeffrey *Minute 1: That the kitchen group be authorized to spend up to $25K initially on washing-up line, freestanding oven + installation. * *Minute 2: That the heritage fence group be authorised to accept the quote from Frank Scurr for new gates and to explore ways of matching the DCC grant of $15K for refurbishing the fence.* *Minute 3: We agree to the proposed budget for finishing the guest bedroom suite.* *Appreciations: *Washing machines use, Donald for weeding, Sandy for lawn mowing (the second cut) *BCG recommendations* Nicola has given BCG forecast final position, assuming settlement soon, final expenses known next month. Seems likely that we will overrun our budget by a bit. We still have money in contingency, but not as much as we had hoped (if we settle within the next month) - 75% of hoped-for contingency left. $250K cash remains this month but still have S&W final account, plus lawyer plus loans to repay. $60K allocated in budget will not be used, so only $20K overdrawn, which we can find by reducing kitchen and heritage fence budget by 25%. *Kitchen* - Recommend that kitchen group spend up to $25K on washing-up line, freestanding oven + installation. (Budget also includes $12K for items already ordered + installation, and DCC building consent) *Heritage fence* - Nicola’s figures suggest that money already spent on heritage fence ($14,600 already [too high]) + money committed to be spent = $82K over $80K budget. (When setting complete budget, ZealSteel quote for fence $120K, drastically reduced when included in budget.) DCC grants $5K plus $15K: need to do work to spend money to access the grants. $5K grant to complete accessway plus refurbishment of existing gates and making new gates. This work is required by resource consent and Heritage NZ consent. DCC doesn’t count new gates and moving gates as Heritage $15K grant to complete missing fence where bike shed was. Frank Scurr much cheaper for manufacture of new gates, but Zeal Steel has scoping exercise information of fence restoration. 3, possibly 4 original gates may be able to be found – between 7 and 11 new gates required. Best to use both firms. Covenant requires preservation of archway and fence for 5 meters, adaptive use of fence is part of resource consent. Get gates done, do as much of the fence restoration now as we can for the money we have. - No budget for bike shed – next after kitchen and heritage fence. - Other small items like landscaping around M2. Landscaping in budget $42K – some now being spent. Some could go to bike shed. *Minute 1: *That the kitchen group be authorized to spend up to $25K initially on washing-up line, freestanding oven + installation. *15G;2B* *Minute 2: *That the heritage fence group be authorised to accept the quote from Frank Scurr for new gates and to explore ways of matching the DCC grant of $15K for refurbishing the fence. *13G;4B* Fire guard in common house – imperative with children around. $800 quote from Mitre 10, twice that from Otago Fire. This is body corp item. Tim and others will look at possible homemade options over the next week, otherwise we will buy the Mitre10 fireguard for $800 Note: some expenses that properly belong with the Body Corp will be paid by UCOL for the time being, and invoiced to Toiora body corp when the company is wound up. *[Black card* from Rainer – group needs to consider how to respond. Min offers to have informal chat with Rainer in first instance over the weekend. Conciliation team will also be meeting this weekend.] *PCG* · Fire alarms –sounders installed in H block bedrooms yesterday. DCC fire inspector is in Invercargill this week, will need to sign off when he’s back next week…… · C1/C2 steps - working bee needed to create steps to High St. Maria and Tim will look at concept design for C1/C2 steps and bike shed *Common house* Sound panels – initially put up pale blue in corner by toilets, installation as soon as glue is sourced. Preference not to use metal shelving in common house – could be used in pantry, laundry, garden shed workshop, meeting/craft room. Use wooden shelving and bookcases in common room, could also cut down doors for shelving. * Named items in common house to be removed within the next 2 weeks. *Guest room* Costing for guest bedrooms - $1135 including painter *Minute 3: *We agree to the proposed budget for finishing the guest bedroom suite. *15G;2B* *Update on Gather* One workshop has been held, another will be scheduled. Link sent out some time ago to access Gather – Sander can reissue invitation. At least one person per household to be able to access Gather. Capability to set up email group for workgroups and other teams. What domain do we want to use? highstreetcohousing.nz currently, we could also register toiora.nz as linked domain name. General agreement that this is a good idea. *Working bee this weekend: from 9am Saturday* Macrocarpa will be delivered and stacked outside A2. Post-digger/excavator will be onsite until end of next weekend. · Digger delivered Friday afternoon for 10 days, experimental first holes, volunteers needed to drive digger without hitting drains or fibre optic cables. Also need to mark out with string/paint where posts go. Once holes are dug, can look at shifting dirt, barrowing spoil to agricultural area under topsoil · Concrete mixer needs to be assembled. · C1/C2 step to be designed and constructed · Possibility of attaching sound boards to walls in CH if the glue is here. · Compost bins construction (if materials available) Will the digger this weekend be used for M units? No – difficult access for excavator, easier to dig a few holes by hand, materials for other pergolas will be already onsite. * Need to provide access between H and A blocks for delivery of macrocarpa and excavator, keep car park spaces clear tomorrow. *Next meeting: Thursday 6 May??* *Sue is chairing in May – who will be note-taker??? *

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monday booking the common house for kitchen group
by Jeffrey Robinson 30 Apr '21

30 Apr '21

Hi everyone The kitchen group will meet at 7.30 in the common house on monday (unless something else is already planned for that space??). Anyone can attend of course. Free chocolate brownie for all attendees (no, not really). J

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DCC Inspector on site Friday the 7th May at 9AM
by High St Cohousing 30 Apr '21

30 Apr '21

Hi all, The DCC inspector will need to access all units at HIGH st block to "view" the sounders and will run a full sound test. *The inspection will be done on Friday the 7th May.... 9AM* Please make sure that all bedrooms are accessible. I will give them the key and hope that this is the last time they come! Thanks, Maria -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

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Fwd: FW: Co Housing Electrical Items
by High St Cohousing 30 Apr '21

30 Apr '21

Hi all, Following your instruction to ask Stefan about delays in the laundry/washing lines, I have done so. SW said that in order to complete the job, they requested us to do two things: Provide details related to towels rail and extract fan AND remove stuff from the garden shed. We have removed the stuff from the garden shed but have not provided the details, so they say they can't complete the job until we provide the details. Thanks, Maria ---------- Forwarded message --------- From: Stefan Box <stefan(a)reececonsultants.co.nz> Date: Fri, Apr 16, 2021 at 3:47 PM Subject: FW: Co Housing Electrical Items To: Tim Ross <tim(a)architype.co.nz>, Rainer Beneke <rainer.ucol(a)gmail.com>, High St Cohousing <ucolbuild(a)gmail.com> Hi All, Please see below…. *Tim* – Can you please advise of a solution for the towel rails and the mounting of the extract fan? *Maria/Rainer* – Are we able to get the items in the other end of the laundry removed so the electricians can have access? Pretty disappointing that they raise this on the Friday of the week they were supposed to do the work, but becoming accustomed to that. Thanks, *Stefan Box* *Director* *This message is confidential. If you are not the intended recipient of this message then any use, dissemination, distribution or reproduction of this is prohibited, If you have received this message in error please notify us immediately and delete the message from your system.* *From:* Calvin <Calvin(a)stevwill.co.nz> *Sent:* Friday, 16 April 2021 3:42 pm *To:* Stefan Box <stefan(a)reececonsultants.co.nz> *Cc:* Hayden Guise <Hayden.Guise(a)aoteaelectric.co.nz> *Subject:* Co Housing Electrical Items Hi Stefan, Thank you for your time today. 1. Heated Towel Rails – As discussed the smallest size towel rails Aotea have been able to find is 450mm wide and is 120 off the wall.. Now the problem is we can install it however we wont be able to open the shower door as the rail will be in the way. All cables are in the wall etc for it. Can you please let us know what you want to do here? 2. Laundry – Aotea are unable to finish due to the owners stuff being in the way i.e. old doors etc. further to this, how are the wanting the extract fan mounted? Kind Regards, Calvin Beel Quantity Surveyor MNZIQS, Reg QS Stevenson & Williams Limited *Please note my emails are checked twice a day, should any urgent matters arise please contact me at our office* -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

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re minor item that could come off agenda for tonight's meeting - collecting bins post emptying
by mariannequinn＠xtra.co.nz 29 Apr '21

29 Apr '21

Hi all: Liz, Kristin and myself have undertaken to put the bins out for collection each Monday night/ Tues morning. It would be helpful if one or two others were willing to bring these in post them being emptied, as Liz and I both leave for work quite early. If you are willing, please respond to me directly and I will confirm the resultant 'Bin team' composition with Sara to just include in the Minutes. I won't be able to be at tonight's meeting. Thanks in anticipation - Marianne Marianne Quinn Level 3, 115 Stuart Street, Dunedin P.O. Box 20, Dunedin 9054 ph +6434773115 or 0211612050

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Agenda for tomorrow's meeting
by sara ferreira 29 Apr '21

29 Apr '21

Hi everyone, this is how tomorrow's agenda is looking like.Any further items, please send them by 12p.m. tomorrow.Regards, Sara

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first shared meal in commonhouse on friday 6pm
by Jeffrey Robinson 29 Apr '21

29 Apr '21

Hi all The kitchen group proposes we have our first shared meal this Friday, 6 pm, in the common house. Bring your favourite takeaways (or some leftovers from the fridge) and your favourite drinks. The fire will be lit, we'll pull out the tables and chairs. Jeffrey

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Agenda Items for this week's meeting
by sara ferreira 28 Apr '21

28 Apr '21

Please send them to me by Thursday noon.Kind regards, Sara

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Re: [Ucol-shareholders] Aotea installing sounders in High St block bedrooms - Wednesday 28 from 8am
by High St Cohousing 27 Apr '21

27 Apr '21

I will only be available to open the doors, I am not coordinating what they do (I trust they know what they are doing...). I can mention that to them when I give them the keys but unsure what they plan to do and how long it will take. The sound is less of a problem in the common house and/or in Alva units/M units if somebody can offer a space for the teleconference at 11:30... ?? Maria On Tue, Apr 27, 2021 at 1:27 PM Anthony Doesburg <adoesburg(a)orcon.net.nz> wrote: > Hi Maria, a special request: could we be first, because Anna has a > teleconference at 11.30 (altho I don’t know how that’s going to fit in with > their sound testing!)? > > > On 27/04/2021, at 10:35, Anthony Doesburg <anthony(a)doesburg.net.nz> > wrote: > > > > Sure seems like overkill … > > > > No, I haven’t heard anything about the ceiling repair. > > > > Cheers > > > >> On 27 Apr 2021, at 10:31, High St Cohousing <ucolbuild(a)gmail.com> > wrote: > >> > >> Hi Anthony, > >> We were hoping that that was the case but unfortunately it is not. > >> We all need these devices installed... I hate to say it... > >> > >> Has Tim got back to you regarding the ceiling in the lounge? > >> > >> Maria > >> > >> > >> On Tue, Apr 27, 2021 at 10:24 AM Anthony Doesburg < > anthony(a)doesburg.net.nz> wrote: > >> Hi Maria, > >> > >> Based on a phone conversatiion I overheard after the latest testing, I > think our unit passed, and therefore I’m presuming we don’t need any > further holes in the ceiling (although we’re still looking forward to > getting the living room one fixed!). > >> > >> Can you confirm that, or is it just wishful thinking? > >> > >> Thanks, > >> > >> Anthony > >> > >> > >> > >> > >> > >>>> On 27 Apr 2021, at 10:12, High St Cohousing <ucolbuild(a)gmail.com> > wrote: > >>> > >>> Hi all, > >>> > >>> Aotea will be nstalling sounders in all bedrooms (HIGH ST BLOCK) > tomorrow Wednesday 28 from 8am > >>> > >>> Following last week's alarm test results, Aotea concluded that the > levels of sound in bedrooms are not acceptable (!!!). > >>> In order for the council to accept the system, Aotea needs to install > new sounders in all bedrooms (High block). > >>> The work will be done tomorrow Wednesday 28 from 8am. > >>> > >>> I will give them access to all units. > >>> Please ensure that your bedroom is open and ready for them to do the > work. > >>> And don't forget to cover your ears if you are on site as they will be > doing some more testing... > >>> > >>> Hoping this solves the last hurdle... enabling us to get code of > compliance and settlement... > >>> What a journey! > >>> > >>> Thanks, > >>> > >>> Maria > >>> > >>> > >>> > >>> > >>> -- > >>> > >>> > >>> Maria Callau > >>> > >>> TOIORA High Street Cohousing > >>> UCOL Member and Project Coordinator > >>> 0211847490 > >>> > >>> _______________________________________________ > >>> Ucol-shareholders mailing list > >>> Ucol-shareholders(a)list.king.net.nz > >>> https://list.king.net.nz/listinfo/ucol-shareholders > >> > >> > >> > >> -- > >> > >> > >> Maria Callau > >> > >> TOIORA High Street Cohousing > >> UCOL Member and Project Coordinator > >> 0211847490 > >> > > > -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

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Aotea installing sounders in High St block bedrooms - Wednesday 28 from 8am
by High St Cohousing 27 Apr '21

27 Apr '21

Hi all, *Aotea will be nstalling sounders in all bedrooms (HIGH ST BLOCK) tomorrow Wednesday 28 from 8am* Following last week's alarm test results, Aotea concluded that the levels of sound in bedrooms are not acceptable (!!!). In order for the council to accept the system, Aotea needs to install new sounders in all bedrooms (High block). The work will be done tomorrow Wednesday 28 from 8am. I will give them access to all units. Please ensure that your bedroom is open and ready for them to do the work. And don't forget to cover your ears if you are on site as they will be doing some more testing... Hoping this solves the last hurdle... enabling us to get code of compliance and settlement... What a journey! Thanks, Maria -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

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