June 2021 - Ucol-shareholders

Agenda UCOL Meeting 24 June (tomorrow) with attachments
by Donald Shand 23 Jun '21

23 Jun '21

Tena koutou Agenda for tomorrow night's UCOL meeting is below. This is a very full agenda and we will want to be disciplined and focussed to ensure that we get through it. I will endeavour to ensure that there are paper copies available of each document. Donald UCOL Agenda 24.06.21 - 7.30pm Toiora Common Room Chair: Donald Notetaker: Frances Apologies: Anna, Anthony, Present: 1. Appreciations 2. UCOL AGM (documents previously circulated) - Alex 3. Personal statement - Ann 4. Decision making proposal from Conciliation Team - Sander (attached) 5. Post PCG, appoint Juan and Anthony as project managers for finishing projects - Alex 6. Projects update - Juan 7. Admin group report - Alex 8. Report from Signs Group - Gay (attached) 9. Landscaping/Gardening group funding request - Donald (attached) 10. KItchen Group - finishing the kitchen and gifts/loans to help with this - Jeffrey 11. Proposed monthly short after dinner concert following 6pm weekend meal - Jeffrey 12. Rainer’s sauna and trailer - Rainer 13. Spare set of keys retained for BC access to units when necessary - Roz 14. Updating website including tab for units for sale/rent as previously agreed - Roz 15. Learning about the do’s and don'ts of caring for our homes/buildings - Claire 16. Official opening event and separate neighbours Saturday afternoon tea - Ann 17. An outreach group has been set up with members Gay, Kristin, Jess, Rosemarie, Claire, Anne and Anthony and sees as its priorities: - The regular scheduling of induction days with a view to ensuring occupants can be found without delay for units being let or sold. - Setting dates sometime in August or September for an official opening and a neighbourhood open day. - Meantime, the ODT and Kiwibank have been given names of cohousers (Juan and Maria for an ODT news story and Tim for an ODT feature; Alex for Kiwibank) who are happy to speak to reporters about our having moved in. Watch this space for media coverage 1. Open Forum Next meeting date, chair and notetaker Note - there is a Toiora shared meal at 6pm tomorrow.

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kitchen
by Roz Wilson 23 Jun '21

23 Jun '21

We prefer the idea of a new kitchen. For second hand we would want to know what costs might be duplicated in buying and installing anything second hand and planning to replace with new later. We would make available $2500. Not sure if this would be a loan or a gift. Regds roz and michael

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more kitchen back ground
by Roz Wilson 23 Jun '21

23 Jun '21

The original idea behind loans from residents for a kitchen was based on straight maths, at that stage we had a quote from southern hospitality plus estimates of the cost of everything else we would need down to tables and chairs and tea spoons. The total was approx. $60 000. There are 24 units. So approx. $2500 per unit. But I always knew not everyone would want or be able to help out so it was just a starting point for discussions. The idea did seem popular at the time. regds roz

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options for moving ahead with the common-house kitchen
by Jeffrey Robinson 23 Jun '21

23 Jun '21

Hi everyone The new oven and range hood have arrived (and are already paid for) andit has been suggested that we install them as soon as possible or we installthe whole kitchen as soon as possible. The kitchen group has looked at a rangeof options and puts forward two options here; we recommend option b. option a) find money and install full all-new kitchen now (~$35,000). option b) find money and install full kitchen with some second-handitems now (~$20,000-$30,000?). Items such as the second commercial oven, steelbenches for the vege preparation, the fridge and freezer might be second handor new, depending on the funding available and other considerations. We will need extra money to achieve option a,and most likely even to achieve option b (says Alex). The most straight forward way is to raise the extramoney between ourselves. Could the Toiora communitymembers please let us know whether they are able to make gifts or loans to getthe kitchen finished, and how much you want to contribute. We needconcrete pledges now to enable us to move forward on the kitchen. Ourability to achieve option A or to get closer to a fully equipped new kitchenwill depend on the amounts contributed. If you are able toprovide a figure, that would be most helpful. If you are able to provide a loan, or you wish to give a giftconfidentially, please let Francis or Gay know. This will be briefly presented to the meeting on Thursday 24th. Options for loan repayment will be developed and presented at the next meeting. Jeffrey

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NVC Training
by Susan and Kristin Jack 23 Jun '21

23 Jun '21

Kia ora all, there is an NVC (non-violent communication) workshop on 'power & connection' coming up on Aug 7th for any who are interested. It costs $108, but only $85 if you register by 15th July. It'll be held at 15 Park Street, Dunedin. Poster attached. ngā mihi Kristin "Don't waste your life in doubts and fears; spend yourself on the work before you, well assured that the right performance of this hour's duties will be the best preparation for the hours and ages that will follow it". Ralph Waldo Emerson

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Energy Studies - Monitoring Research Project Meeting
by Maria Callau 22 Jun '21

22 Jun '21

Hi All, Further to my email this morning (which I sent in error) I realised that we have a busy Thursday ahead (shared meal + Meeting). So I propose to postpone the University meeting to next week: *Thursday 1 July at 6:30pm at the common house. * Michael Jack (Head of Energy Studies - Physics Department) will explain the research project. The ideal of the meeting is to provide information. It would be good if most of us are present to understand the aims, methodology and timeline of the research and ask any relevant questions. Hope that works for everybody. Thanks, Maria Kind Regards, *Maria Callau* 0211847490 *SUR *Architecture Limited www.sur-architecture.com

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Agenda items for Thursday's UCOL meeting please
by Donald Shand 21 Jun '21

21 Jun '21

Morena Toiora whānau. Please send me your agenda items no later than 5.00pm Rāapa (Wednesday). Ka pai. Donald

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Read hot water meters for June.
by Alex King 19 Jun '21

19 Jun '21

Please read your hot water meters this weekend and let me know the reading. If you aren't sure how to do it, give me a call on 021 410 420. I can come around on Tuesday if necessary. Thanks, Alex

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Annual reports to be approved at our Thursday meeting.
by Alex King 18 Jun '21

18 Jun '21

There is a minor update in the version that was sent around earlier. We will approve these company accounts/annual reports at the company AGM, at the start of the meeting. Please check these reports and let me know if you have any questions. Thanks, Alex King, Director, UCOL

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Outreach group update
by Anthony Doesburg 18 Jun '21

18 Jun '21

Hi All, Four of us — Rosemarie, Pauline, Jess and me — met last evening to talk about publicity/outreach activities, including setting up a group to handle such matters. First up was how to respond to reporters interested in covering our moving in. The ODT is keen to do a news story soon and a feature story for Friday week. We discussed who would be good interviewees and I agreed to ask if they were willing and/or available. Also on that topic we came up with a list of facts and figures that journalists might find useful. They include that: *the number of residents is more than 40 *the average age is just over 40 *the age range is under 1 to 70-plus *there are seven under-16s *the ratio of females to males is 1:0.7 *residents are of nine nationalities These are approximations and if anyone would care to correct them or contribute other useful tidbits, please do. We also talked about marketing-type publicity approaches from the likes of eHaus and Kiwibank. eHaus has asked Jess directly for an interview and Kiwibank wants to issue a press release that would include a cohousing contact person for media to approach. We felt this was a matter the directors might like to offer guidance on. Other talking points included: *induction workshops and how these can be co-ordinated with finding tenants for the units that are being let; *what use we should be making of social media; *possible dates for a formal opening and an open day for neighbours. It was felt there was no urgency for either and good reasons such as site readiness and weather suitability not to rush them and we should consider dates from August onwards. The confirmed members of the group are Gay, Kristin, Jess, Rosemarie, Claire, Anne and me, and anyone else who would like to put up their hand to join or offer suggestions is very welcome to do so. Thanks to Ian for dropping in on the meeting to offer his photographic services. Regards, Anthony

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Ucol-shareholders June 2021