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Draft agenda for Thursday's meeting
by Anne Thomson 28 Oct '20

28 Oct '20

Attached and below is current agenda. Any further items for the agenda, or for circulation before the meeting, please let me know asap. Agenda - UCOL meeting *29 October 2020 7.30-9.30pm* at Numberworks, 90 Crawford St, Dunedin and via Zoom - Meeting ID: 9016 25 9016 Password 25 25 25 https://otago.zoom.us/j/9016259016?pwd=ZGZQRnM2L2tsai90eENKRExQUEtJQT09 *Chair and note-taker: *Sue and Anne *Present: * *Apologies: *Roz, Michael, Gay 7.30* Appreciations: * *7.40 Body Corp rules update Min* *7.45 Common house kitchen: * Roz, Rainer and Tim meeting with Southern Hospitality person next week on site to discuss appliances Offer from Ron at Karitane *Catherine* *7.55 Getting Along Team* Forming the conciliation team* Marianne* *8.15 Time line to–do list updates* Insurance – Tina is talking with NZI, requests for information Electricity supplier – options next week? Curb & angle parking plans Valuations – “end of week” Appliances – good news! Second order? DCC code of compliance? Any other updates?? *8.25 Access to site for measuring, etc * How many people want to be able to get into their units in order to measure up for curtains, furnishings, etc? Organising a suitable time for a site visit for this purpose *Anne* *8.30 Common meals Jan* *8.45 22 November workshops 10.30-12.30 1.30-4.00??* Invitations for induction workshop emailed. Needs to be posted on FB page Shared lunch Toiora Agreement workshop - timing? draft agreement? *Warren* Venue? *9.00 Open Forum*

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Items for this week's agenda
by Anne Thomson 27 Oct '20

27 Oct '20

If people have items for this week's meeting, please let me know by tomorrow 5pm - and if you want to include a written report, all the better. Anne

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kitchen report for 29th meeting
by Roz Wilson 24 Oct '20

24 Oct '20

Hi all, tim has raised some concerns about some of the appliances recommended by Southern Hospitality so the plan is rainer tim and I will meet the SH man on site to work out the best option. But this week is parental leave week for him so we are trying to organise a time for the following week. So we have decided to be an apology for this week's meeting, can notetaker please takenote? Regds roz and michael

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kitchen
by Roz Wilson 22 Oct '20

22 Oct '20

Hi, plans attached for kitchen. Sadly they have not scanned well but they are basically the same as the ones in tim's drop box. There were several options: New commercial: this is what we are currently looking at New domestic: expensive and not what was envisioned Old commercial: could buy a few pieces but mostly odd bits from Christchurch and probably not what we actually want Old domestic: nothing would actually fit, could be damaged in removal and not so many available in dunedin Nothing, defer any action till move in We have had two visits from Southern Hospitality, they do seem to know their stuff but not the easiest to work with. I don't like having to chase businesses all the time but they are local so benefits there. We have been given a 30 day quote of $41399 including gst. Please note: does not include installation, delivery (ex Auckland) is an estimate, does not include a hob (they recommend a big domestic instead). Also the wooden benches at servery and on the island in the original plan he has replaced with stainless steel. They would not recommend wooden as they don't wear well, are high maintenance and also have drawbacks as far as allergies or special diets are concerned. Until recently we all thought the contingency wouldn't allow a new kitchen though the long term benefits of having one would be huge and eliminate a lot of future hassle. Currently we are hoping for a large amount to not be needed, if we time it right we can claim back the gst and offers of loans that came in after my wee survey gave us the promise of another $20 000+. So we are all feeling confident something can be achieved for move in. We are meeting again next Thursday and will discuss the kitchen further, with the plan of ordering asap. A container load of simply stainless benches is due in Auckland at the end of November so if we can order from that we could even have a kitchen from day 1. Anyone with any thoughts or questions please get back to me urgently, meeting next Thursday and a public holiday means we can't delay. Regds roz

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Draft notes from tonight's meeting
by Anne Thomson 22 Oct '20

22 Oct '20

Hi all Attached is the first draft of notes from tonight's meeting. Please let me know what is missing or inaccurate. We agreed to meet next Thursday 29 October, 7.30m at Numberworks (and Zoom) We agreed to hold an induction workshop (for prospective owners or tenants) and a workshop on the Toiora Agreement (Warren's 'soft' document) on Sunday 22 November, site yet to be decided. Go well, Anne

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At tonight's meeting
by Anne Thomson 22 Oct '20

22 Oct '20

Anna & Anthony are able to be with us in person tonight.

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PCG report
by Sandy Ross 22 Oct '20

22 Oct '20

Hi everyone, Here is the PCG report for the meeting on Tuesday. I will not be at the meeting tonight but others will be able to answer any questions you may have. Regards, Frances

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Agenda v.2 for tonight
by Anne Thomson 21 Oct '20

21 Oct '20

Hi all, A few tweaks to tonight's agenda, as attached. New additions: kitchen quote, possible Toiora Agreement workshop date There will not be discussion of tenants/flatmates process tonight If you can report on updates to the timeline, please come ready to do that, briefly. As things are done, they should be noted on the "To Do list" - http://highstreetcohousing.nz/docs/ password: susta1nab1e See you tonight, Anne

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Agenda for meeting 22 October 7.30pm
by Anne Thomson 21 Oct '20

21 Oct '20

Agenda - UCOL meeting *22 October 2020 7.30-9.30pm* at Numberworks, 90 Crawford St, Dunedin and via Zoom - Meeting ID: 9016 25 9016 Password 25 25 25 https://otago.zoom.us/j/9016259016?pwd=ZGZQRnM2L2tsai90eENKRExQUEtJQT09 *Apologies: *Liz 7.30* Appreciations:* * Minutes of record *(attached) 7.40* Body Corp rules - *draft disputes resolution (attached) Min 8.10 *Conciliation Team* Document circulated: “Proposal for Toiora High Street Cohousing Conciliation Team” * Consider one trait which you consider important for members of Conciliation Team* *Proposed motion*: "We agree to the background and proposal in the attached document that establishes guidelines for our Conciliation Team”. *Please note we will discuss and agree on the process to choose team members at the following meeting, not this one* 8.30* Process of induction for tenants/boarders/flatmates *Gay/Roz/Alex 8.50 *Heritage fence *Catherine/Sandy 9.00* PCG Report – circulated Thursday morning *PCG 9.15* Possibility of tour of Toiora High St Cohousing for friends and family *Roz *Access to units for interior decorating purposes *Sue 9.20 *Any other timeline updates* 9.25 *Open Forum*

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Also needed before the meeting ....
by Jan Burch 20 Oct '20

20 Oct '20

At the last meeting we agreed that it would be good to have "specialists" in facilitation and note taking, so now is your chance! - If you would like to be a member of the facilitator "team"/"pool", please email Anne at ucoldunedin(a)gmail.com to indicate this. - If you would like to be a member of the notetaker "team"/"pool", please email Anne at ucoldunedin(a)gmail.com to indicate this. - If you want to be in both, that's fine too. Let Anne know.. - If you would rather contribute to our Toiora Communicty life in other ways, that is also fine. There are plenty of jobs and if you choose those that you enjoy, you're likely to be a much happier Toiora cohouser. (I was going to try Toiora-ian but it seemed a bit much of a stretch :-) Thanks. See you all on Thurs Jan

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