Attached are my first draft of notes for tonight's meeting. Please send me any corrections or additions.
Remember - working bee on Saturday from 9am. All sorts of possible jobs, primarily relating to the excavator digging holes.
Notes of UCOL meeting held
on Thursday 29 April 2021 at 7.30pm
in the Toiora common house
(with fire)
Apologies: Rosemarie, Maurice,
Miriam, Donald, Gay, Sandy, Jess, Ngaire, Marianne, Claire
Present: Sara (chair),
Anne (notes), Maria, Min, Karen, Rainer, Sander, Frances, Anna, Anthony, Tim,
Alex, Kristin, Pauline, Sue, Catherine, Jeffrey
Minute 1: That the kitchen group be authorized
to spend up to $25K initially on washing-up line, freestanding oven +
installation.
Minute 2: That the heritage fence group
be authorised to accept the quote from Frank Scurr for new gates and to explore
ways of matching the DCC grant of $15K for refurbishing the fence.
Minute 3: We agree to the proposed
budget for finishing the guest bedroom suite.
Appreciations: Washing machines use, Donald for weeding, Sandy for lawn mowing (the
second cut)
BCG recommendations
Nicola has
given BCG forecast final position, assuming settlement soon, final expenses
known next month.
Seems likely
that we will overrun our budget by a bit. We still have money in contingency, but
not as much as we had hoped (if we settle within the next month) - 75% of
hoped-for contingency left.
$250K cash remains
this month but still have S&W final account, plus lawyer plus loans to
repay.
$60K
allocated in budget will not be used, so only $20K overdrawn, which we can find
by reducing kitchen and heritage fence budget by 25%.
Kitchen - Recommend that kitchen group spend up to $25K on washing-up line,
freestanding oven + installation. (Budget also includes $12K for items already ordered
+ installation, and DCC building consent)
Heritage
fence - Nicola’s figures suggest that money already
spent on heritage fence ($14,600 already [too high]) + money committed to be
spent = $82K over $80K budget.
(When setting
complete budget, ZealSteel quote for fence $120K, drastically reduced when
included in budget.)
DCC grants
$5K plus $15K: need to do work to spend money to access the grants.
$5K grant to
complete accessway plus refurbishment of existing gates and making new gates.
This work is required by resource consent and Heritage NZ consent. DCC doesn’t count new gates and
moving gates as Heritage
$15K grant to
complete missing fence where bike shed was.
Frank Scurr
much cheaper for manufacture of new gates, but Zeal Steel has scoping exercise
information of fence restoration. 3, possibly 4 original gates may be able to
be found – between 7 and 11 new gates required. Best to use both firms.
Covenant
requires preservation of archway and fence for 5 meters, adaptive use of fence
is part of resource consent.
Get gates
done, do as much of the fence restoration now as we can for the money we have.
- No budget for bike shed – next after kitchen
and heritage fence.
- Other small items like landscaping around M2.
Landscaping
in budget $42K – some now being spent. Some could go to bike shed.
Minute 1: That the kitchen
group be authorized to spend up to $25K initially on washing-up line, freestanding
oven + installation. 15G;2B
Minute 2: That the heritage
fence group be authorised to accept the quote from Frank Scurr for new gates
and to explore ways of matching the DCC grant of $15K for refurbishing the
fence. 13G;4B
Fire guard in
common house – imperative with children around. $800 quote from Mitre 10, twice
that from Otago Fire. This is body corp item. Tim and others will look at
possible homemade options over the next week, otherwise we will buy the Mitre10
fireguard for $800
Note: some
expenses that properly belong with the Body Corp will be paid by UCOL for the
time being, and invoiced to Toiora body corp when the company is wound up.
[Black card from Rainer – group needs to consider how to respond.
Min offers to have informal chat with Rainer in first instance over
the weekend.
Conciliation team will also be meeting this weekend.]
PCG
·
Fire alarms –sounders installed
in H block bedrooms yesterday. DCC fire inspector is in Invercargill this week,
will need to sign off when he’s back next week……
·
C1/C2 steps - working bee needed to create steps to High
St. Maria and Tim will look at concept design for C1/C2 steps and bike shed
Common house
Sound panels –
initially put up pale blue in corner by toilets, installation as soon as glue
is sourced.
Preference
not to use metal shelving in common house – could be used in pantry, laundry,
garden shed workshop, meeting/craft room.
Use wooden
shelving and bookcases in common room, could also cut down doors for shelving.
* Named items
in common house to be removed within the next 2 weeks.
Guest room
Costing for guest
bedrooms - $1135 including painter
Minute 3: We agree to the
proposed budget for finishing the guest bedroom suite. 15G;2B
Update on Gather
One workshop
has been held, another will be scheduled.
Link sent out
some time ago to access Gather – Sander can reissue invitation.
At least one
person per household to be able to access Gather.
Capability to
set up email group for workgroups and other teams.
What domain do
we want to use? highstreetcohousing.nz currently, we could also register toiora.nz
as linked domain name. General agreement that this is a good idea.
Working bee this weekend: from 9am Saturday
Macrocarpa
will be delivered and stacked outside A2. Post-digger/excavator will be onsite until
end of next weekend.
·
Digger delivered Friday
afternoon for 10 days, experimental first holes, volunteers needed to drive
digger without hitting drains or fibre optic cables. Also need to mark out with
string/paint where posts go. Once holes are dug, can look at shifting dirt, barrowing
spoil to agricultural area under topsoil
·
Concrete mixer needs to be assembled.
·
C1/C2 step to be designed and
constructed
·
Possibility of attaching sound
boards to walls in CH if the glue is here.
·
Compost bins construction (if materials
available)
Will the
digger this weekend be used for M units? No – difficult access for excavator,
easier to dig a few holes by hand, materials for other pergolas will be already
onsite.
* Need to
provide access between H and A blocks for delivery of macrocarpa and excavator,
keep car park spaces clear tomorrow.
Next
meeting: Thursday 6 May??
Sue
is chairing in May – who will be note-taker???