[Ucol-shareholders] AGENDA Special Meeting 11 July agenda

Hi all,

Here is the agenda for tonight's meeting. Thanks for sending items/clafifications/agoligies. See you all tonight...

AGENDA

UCOL Meeting Thursday 11 July 2019 (7:30pm)

Centre for Sustainability seminar room - 563 Castle st.

Chair: Sander Zwanenburg

Notes: Maria Callau

[image: pastedGraphic.png]

[image: pastedGraphic.png]

*Apologies*: Warren Hurley, Marianne Quinn, Juan Puricelli

*Present: *

*Agenda:*

1. Appreciations

2. Procedure for the vote on legal representation

- We are preparing a *secret ballot procedure* that *allows for* *mixed voting per shareholding*, aligned with Alex’s email of 9 July. If there are any objections, please do raise them very soon so we can prepare for an appropriate and efficient vote procedure.

3. Vote on legal representation

4. PCG report (Rainer)

5. Site information and visit (Rainer)

6. Status of new unit buyers (Anne/Catherine)

7. Next Saturday workshops (Anne/Min)

8. Other reports, if available:

- Site information

- Shared Internet (Alex/Rainer)

Price received for alternative additional data line.

- Repayment of loans

- Maori name (Susan)

- Mid-level flooring (Tim)

- Postal address (Tim)

- Community software (Gay/Jan/Sander)

- PR/Media (Sander)

9. Rotating book “Happily Ever Aftering” (Anne)

10. Ehaus request publicity (Gay)

11. Open Forum (we probably won’t have time for this)

…

Maria Callau Architectural Graduate / LBP / Energy Consultant ________________________________________ SUR ARCHITECTURE

ASB House, Level 6 248 Cumberland Street,

PO Box 5510, Dunedin 9058 www.sur-architecture.com

On Wed, Jul 10, 2019 at 12:04 AM Sander Zwanenburg < sander.zwanenburg@otago.ac.nz> wrote:

Kia ora koutou,

This Thursday we will have a Special Meeting. A reminder: if you wish, you can appoint a proxy or vote by email before Thursday 5pm. It is important to do so if you cannot come, since we need to meet a quorum.

The draft agenda is copied below.

Please send suggestions for amendments and apologies to Maria.

If there are any responses to item 2, i.e. voting procedure, please let us know.

After noon on Thursday, we will confirm the agenda and the proposed voting procedure by email.

Nga mihi

Sander

*Apologies*: Warren, …

*Agenda:*

1.   Appreciations
   
   

2.   Procedure for the vote on legal representation
   
   

•      We are preparing a *secret ballot procedure* that *allows for* *mixed
  

voting per shareholding*, aligned with Alex’s email of 9 July. If there are any objections, please do raise them very soon so we can prepare for an appropriate and efficient vote procedure.

3.   Vote on legal representation
   
   

4.   PCG report (Rainer)
   
   

5.   Site information and visit (Rainer)
   
   

6.   BCG report (Donald/Maria)
   
   

7.   Status of new unit buyers (Anne/Catherine)
   
   

8.   Next Saturday workshops (Anne/Min)
   
   

9.   Other reports, if available:
   
   

•      Site information
  
  

•      Shared Internet (Alex)
  
  

•      Repayment of loans
  
  

•      Maori name (Susan)
  
  

•      Mid-level flooring (Tim)
  
  

•      Postal address (Tim)
  
  

•      Community software (Gay/Jan/Sander)
  
  

•      PR/Media (Sander)
  
  

10. Rotating book “Happily Ever Aftering” (Anne)

11. Open Forum (we probably won’t have time for this)

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