01.05.19

To: UCOL

From: Donald Shand and Rosemarie Smith

Subject: Progress report on funding Memorial Arch and Heritage Fence Restoration  

Background
The memorial arch and the fence comes under a heritage covenant and UCOL is required to repair and maintain both. High Street Co-Housing sits within the High Street Heritage Precinct. The costs of repairs are substantial, sources of funding have been identified and consideration has been given to the establishment of a specific suitable legal structure under which to apply for funding. 

Recent activity
To date discussions have been held with Diccon Sim, Gallaway Cook Alan, who has given initial legal advice pro bono.   This advice recommends that an entity is used for funding applications and the project must be of clear public benefit so that it does not create the impression of a co-housing community trying to get its fencing and archway repairs funded.  

Should we wish to proceed with establishing a stand-alone specific entity we will need to fund the costs of the Preparation of Trust documentation.  

Opportunity
Following Rosemarie's recent attendance at the Dunedin Amenities Society AGM and discussions with Paul Pope (President) and Anne Barsby (Southern Heritage), enthusiasm was expressed for restoration of the memorial arch and historic fence. 

Further, Paul Pope suggested that UCOL should consider seeking funding under the auspices of the Amenities Society making a stronger funding request thus avoiding the need to establish a separate legal entity. We have been invited to meet with the Society next week.

Obligation
In return High Street Co-Housing would need to become a member of the Dunedin Amenities Society.  

Recommendation
That UCOL gives approval for Rosemarie and Donald to advance this opportunity. 

Donald Shand & Rosemarie Smith