July 2020 - Ucol-shareholders

Draft Minutes (and list of important dates)
by Jan Burch 10 Jul '20

10 Jul '20

Kia ora kinsfolk Attached is my first attempt at the notes from tonight. Please send me corrections. Apologies to any Zoomers that I missed out - afterwards I realised I never looked to see who was present. Most important is that you know there's a working bee this Saturday. *Saturday 11 July: Working Bee at Taiora High Street Cohousing. 9am start time for early birds, 10am start time for the rest of us.* Wear strong footwear suitable for muddy conditions. Also useful would be a car with a trailer, sack barrow, trolley, and/or your own thermos and mug. This might be repeated next weekend if we don't get enough done. For the diary: *Friday 24 July* 12.30pm Open Day arranged with S&W *Sunday 26 July* 2-5pm Body Corp Rules Workshop *Sunday 26 July* 6pm Pot Luck Dinner

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Agenda for Thurs 9 July.
by Jan Burch 09 Jul '20

09 Jul '20

*Thurs 9 July at 7.30pm at the Centre for Sustainability staffroom* *or via Zoom Meeting *ID: 9016 25 9016 Password 25 25 25 https://otago.zoom.us/j/9016259016?pwd=ZGZQRnM2L2tsai90eENKRExQUEtJQT09 *Apologies*: Anne Thomson, Pauline Taylor, Denis Chan & Adeline, Susan Jack, *Appreciations: * *BCG* *PCG* *Working bee. This Saturday? * *Body Corp Workshop 26 July *(Min) Attached is the procedure to change Body Corp Rules. *Pot Luck dinner 26 July* *Update to do list:* Donald Link to view UCOL ToDo list https://docs.google.com/spreadsheets/d/1H0NKzfH9NQXamP-Hx6HyrS0hvkhZ_TFpfl6… The password is - susta1nab1e *Flooring & benchtops*: *Interior painting:* (Rainer) *Curtain rails:* (Rainer) *Open Forum: *

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OOPS! This should have been added to my last email.
by Jan Burch 09 Jul '20

09 Jul '20

*REPORT FROM Extra PCG meeting by Zoom: 7.7.20* *(to be circulated before Thurs meeting - copy also attached)* Present: Stefan, Rainer, Catherine, Tim, Frances 1. Brown Shed We have not asked S & W to remove this nor allowed for the levelling of the area around and beneath it (although on all the drawings the level of this area is shown as the same as all of the surrounds). The shed has damage at the back so not as attractive to Hall Brothers to on sell but there may be one of the workers who would be interested in dismantling it and removing it for personal use. Putting it on Trade me was considered but time is of the essence and transportation off site would not only be costly for anyone but involve someone not approved by S & W coming on site for which we may not get permission. Decision: We will offer the shed to the workers and it is not taken up, demolition is likely. Tim to issue CAN for ground levelling. This could be paired with ‘milk box’ tidy up and both could be included on the same CAN. 2. Pallets and wood Rainer has concerns about the state of the pallets supporting the bricks and pavers. If they are to be moved they would need to be wrapped. We also do not know where to store them on site. The veggie garden area is an obvious choice but it must be kept clear for a trench along the boundary, not yet in place. There is a working bee planned for this Saturday, 11 July, to empty the shed but we are not sure yet where to put the contents as there is no area in the CH that is absolutely finished. Decisions: We will ask Calvin to indicate an area on site for storage of pellets and wood. We will ask about the best place to store the shed’s contents in the CH. (This would need to be done before this weekend if the working bee is to go ahead).

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PAINT - Private Variation FINAL REVIEW
by High St Cohousing 08 Jul '20

08 Jul '20

Only relevant for those who chose to include painting their units as part of a PRIVATE VARIATION to the main contract. ---- Hi All, This is a final review to confirm your colours for the private variation. The table shows a list of those who decided to be included in this variation. If I missed somebody, PLEASE GET BACK TO ME ASAP. For those that got back to me: thanks for selecting your colours for walls/trims. Please find your name in the table and review your colours to ensure that I got this right. Please get back to me by replying to this email confirming this is correct. I will then send this to Tim to issue instructions for this private variation. And off we go! Thanks, Maria UNIT NAME WALLS CODE TRIMS CODE FLAT/LOW SHEEN SEMI GLOSS H2 Anne/Ian Quarter Spanish White Y93-015-083 White TBC D3 Dennis Half Sea Fog N94-005-102 Double Alabaster N95-004-106 D2 Min Triple Black White N87-006-094 Double Alabaster N95-004-106 D5 Juan / Maria Black White N93-005-100 Double Black White N90-005-099 D6 Rainer / Marianne N/A N/A Black White N93-005-100 C4 Jan B Eighth Spanish White Y94-010-075 Double Spanish White Y84-029-081 M2 Mike / Roz Alabaster N96-006-099 Alabaster N96-006-099 A5 Sandy / Frances Quarter Thorndon Cream G93-011-091 Eighth Thorndon Cream N94-007-096 -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

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FW: running ucol
by Roz Wilson 08 Jul '20

08 Jul '20

Have been reading up about body corporates and how ucol will be run. Definition of a body corporate: A Body Corporate is a legal entity made up of all the unit owners within a unit titled property. Definition of a committee: a person or group of persons elected or appointed to perform some service or function, as to investigate, report on, or act upon a particular matter. Seems we will have two governing bodies, neither of which are actually committees. The body corp looks after the rules, makes changes to them, polices them if necessary and does the management type tasks. Unless something comes up, maybe a request for a variation, the body corp meets only once a year. It is not a committee because membership is limited to people actually named as owners. An organising committee, which for us would not be a committee either as membership is looser and no one is actually elected, can include owners, owner's children, tenants etc and looks after the day to day running of the whole property. Eg when to have working bees, what to do for Christmas and do we really need an ice cream machine. so can we please discuss membership of the body corp on the 26th as the bit at the bottom of min's flowchart seems to be contrary to the laws about body corps. Thanks roz

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Agenda items to me (Jan) please
by Jan Burch 06 Jul '20

06 Jul '20

Kia ora cohousers Reminder that we have a meeting on Thurs 9 July at 7.30pm at the Centre for Sustainability staffroom (and via Zoom). Sander will chair and I will be notetaker. I think the following are the items that will roll over from the last meeting. Please send me anything I have forgotten and I'll send out a Draft Agenda on Wednesday. Thanks Jan Apologies: Denis Chan & Adeline, Susan Jack, . . . Present: . . . Appreciations: . . . *BCG* *PCG* *Working bee? * *Body Corp Workshop 26 July* * Pot Luck dinner 26 July* Update to do list: Donald Link to view UCOL ToDo list https://docs.google.com/spreadsheets/d/1H0NKzfH9NQXamP-Hx6HyrS0hvkhZ_TFpfl6… The password is - susta1nab1e Flooring & benchtops: Interior painting: (Rainer) Curtain rails: (Rainer) Open Forum:

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Re: [Ucol-shareholders] Draft Procedure To Change Body Corp Rules
by Min 05 Jul '20

05 Jul '20

Hello All This is the Procedure I've come up with to change body corporate rules - this item was not been stated clearly in the latest BC document. I'll take clarifying questions about this procedure on the meeting this Thursday, however *we will not be going into in-depth discussion* *this Thursday*. Instead, feel free to email me your comments and concerns. I will collect them for quick discussion in the July workshop. Regards Min

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Fwd: Flooring samples on Thursday
by High Street Cohousing 04 Jul '20

04 Jul '20

This Thursday at 7pm (before our first in-person meeting) Tim will bring flooring samples, including wool carpet, for people to look at and check their choices Samples from Mackenzie & Willis: Wool Carpet - Godfrey Hurst Ravine: - 0750 Pewter - 0540 Rift - 0580 Stonewall - 0550 Cobblestone - 0515 Crevice - 0510 Oatmeal Synthetic Carpet - Feltex Cable Bay - 0780 Coal - 0750 Pelorus - 0785 Drtmoor - 0765 Coles - 0595 Moana - 0770 Haven - 0745 Stone - 0740 Myer - 0735 Erie - 0430 Mahia - 0525 Omer - 0540 Cockle - 0110 Nikau D unit living Laminate Flooring - Godfrey Hurst Amor Classic - 720 Slate Grey Oak - 530 Elegant Oak - 750 Midnight Oak - 550 Vintage Oak - 700 Concrete Oak - 505 Parchment - 300 Classic Oak - 185 Dark Brown Oak - 100 White Oak - 510 Rustic Oak - Silver Grey Oak Ground floor in all but D units - Simplay - 2503 - American Oak - 2511 Natural Ash - 2512 Grey Ash - 2513 White Rustic Pine - 2514 Natural Rustic Pine - 2519 Brown Mystique Wood - 2520 Light Classic Oak - 2521 Medium Classic Oak Vinyl Option 1 - Granit Safe.T [image: 2020-06-10 13.11.26.jpg] Vinyl Option 2 - Robert Malcolm - Seduction - Austria Oak Brown - Austria Oak Light Natural - Austria Oak Warm Brown - Austria Oak Grey - Austria Oak Light Oak - Henna Grey - Henna Light Grey - Henna White - Prism Black - Outline Black - Outline Grey - Outline White - Outline Beige Vinyl Option 2 - Robert Malcolm - Belgo - Tempesta 594 - Tempesta 596 - Emilia 598 - Emilia 596 - Emilia 532 - Celeste T95 - Cappella 592 - Cappella 534 - Veneto 594 - Oslo 584

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Site meeting 3.7.20
by Rainer Beneke 03 Jul '20

03 Jul '20

Hi all Things are happening fast... The digger will be back next week to do more site-works in preparation for the laundry area. This will include trenching for the laundry services. It was proposed to have a working bee Saturday 11th July, when Bill the foreman will be on site, to shift the content of the brown shed into the common house. The bricks and timber stored outside should also be shifted. We are investigating how and where to. So the working bee might be a big one! More about it on Thursday’s meeting. Regards Rainer Please call me if you need an urgent reply. Rainer Beneke +64 21 144 7700

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Ucol-shareholders July 2020