January 2021 - Ucol-shareholders

Agenda for tonight attached.
by Jan Burch 28 Jan '21

28 Jan '21

Hi folks Remember we are at the Sustainability Centre. Thanks to Warren who has stepped in to chair because Sue isn't 100% well. We figure we wouldn't want her to lose her voice. I won't look at my phone or email again until I arrive at the meeting so any late items can be added just before we start. Will be there about 7.15pm because I have the key and the cards. I'm trusting Min will do her magic with setting up the zoom. See you all at 7.30pm. Jan

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Draft agenda attached for 28 Jan AT SUSTAINABILITY CENTRE
by Jan Burch 28 Jan '21

28 Jan '21

Kia ora Toiora Attached is a somewhat long agenda for our meeting Thursday. The good news is that the surroundings will be comfortable. Please note *this week's meeting will be held at The Sustainability Centre, University of Otago* because NumberWorks is running a holiday course late into the evening this week. Sander has kindly booked for the next 5 Thursdays (just in case). Feel free to continue to add to this agenda, or to suggest re-ordering if you are worried that your item may not be reached. Please join me in rejoicing in the extensive list of items, because the agenda length indicates how close we are getting to achieving our dreams. And talking about dreams, yours could come true. Vacancies are still available for next month's Chair and notetaker. I'll attempt to get a final agenda out on Thursday morning. Enjoy Jan

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Progress on body corp rules
by High Street Cohousing 25 Jan '21

25 Jan '21

Min worked over the weekend to produce a minimalist/clean/standard set of body corp rules. They have been sent to our lawyer for his comment. (Along with the current draft of the Toiora High St Cohousing Membership agreement) The directors, Sandy and Donald will meet with the lawyer on Wednesday afternoon - the earliest appointment we could get. If anyone has any questions, please ask me. Anne

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Final Minutes from 14 January attached
by Jan Burch 24 Jan '21

24 Jan '21

OOPS Sorry folks. It was only reading Donald's email that I realised I never sent these out. It seems there is an inverse relationship between the speed of me sending out the draft and sending out the final notes. Apologies. I've put the changes from draft in red and attached in both pdf and word. Thanks Jan

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Agenda items for Thurs 28 January please
by Jan Burch 24 Jan '21

24 Jan '21

Greetings all you wonderful worker bees who are creating such a wonderful place for us all. Sue will chair and I will notetake for the last time in January this week, so it's time to get your agenda items for Thurs 28 January to me. I'm expecting there'll be a lot of people getting in line to volunteer as notetaker or chair for February. First to put up their hand wins the prize. I'll confirm location when I send out the draft agenda in a couple of days. Sander is attempting to get the Sustainability Centre because this week there's a holiday course running at NumberWorks'nWords' with classes running until 7.30pm. Since I'm experimenting with retirement I can get away early for notetaking and leave the new manager to look after things, but tricky for him to do that if we have a meeting starting at 7.30pm where students working :-) See you Thurs Jan

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1/ Volunteers needed – final documents; 2/ Settling in Task Lists
by Gay Buckingham 23 Jan '21

23 Jan '21

One: You will remember the starting point for this was Alex saying we urgently need a group of people to oversee and coordinate the finalising documents related to settlement. Alex is prepared to convene this group as these are the urgent tasks and coordination and timeliness is paramount. Within that group we need the following volunteers: A specific person/group to bring legal and financial documents to the group, A specific person to liaise with the surveyor, A specific person to liaise with the DCC. Additionally we have: Min overseeing the finalising of Body Corporate rules, Warren overseeing the finalising of the Cohousing Membership Agreement, Maria liaising & investigation mortgages, Anne liaising with insurance broker. Please contact Alex (and let me know) if you can volunteer for any of the above Two: The other, less urgent, tasks are on the amended list attached. Only two have no names alongside them: coordinating move in days/times, and donations/storage of tools etc., for the garden shed. Let me know if you have any comments, improvements, additions to this. Best, Gay Gay Buckingham +64 27 4544012

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Working bee this Saturday (tomorrow) 10 am
by Rainer Beneke 22 Jan '21

22 Jan '21

Hi all We will need to shift some more of our stuff. That small tack of pavers needs to go with the other pavers. The timber in front of the garden shed door (center photo) needs to be re-stacked to allow for hoggen paving (a small strip in front of the container doors). Any hands welcome, Tim and I will be there as well. Can you please indicate if you can come. Thanks Rainer Please call me if you need an urgent reply. Rainer Beneke +64 21 144 7700

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Site photos
by Maria Callau 22 Jan '21

22 Jan '21

Hello beautiful people!!!! Here are today’s site photos which evidence That we are on the way and very close to the end of our constriction stage... Most of the insides are done. The cleaners will be on site in the next couple of days getting the final touches ready before final inspection... It will be on the 1Feb for High st and Alva st houses. Followed by another final inspection for common house units and common grounds... Have a great weekend. Maria Maria Callau 021 1847490 Sent from my iPhone

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Need official confirmation of settlement date; mortgage progress despite body corp delay?
by permacultureparadise＠gmail.com 22 Jan '21

22 Jan '21

Hi all Could someone please provide – or tell me how and where to find – an official statement about our settlement date being 19 February? I have had this in a text; couldn’t see it in last week’s draft meeting notes (which also had a wrong date at the bottom re the next meeting), and haven’t received final meeting notes from last week. My mortgage broker wants this confirmation of the date. I’ve followed all the emails about body corp etc. and am freaking out about how long this is all taking. Those of you who have mortgages pending conditional on those docs, are the banks okay about waiting? And how are you getting on Alex and Tim & Pip? The bank most likely to lend to me is Westpac, so I’m hoping that no-one else, or not more than one other household, are with them, otherwise they may not want another. Warm greetings from Kirikiriroa (Waikato), where I am living the tiny house dream with my daughter and son-in-law, as I’ve been homeless in Dunedin since moving out in the terrible rain on New Year’s Eve and beyond. Claire Ph: 027 293 1983

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Discussion on Body Corp rules
by High Street Cohousing 22 Jan '21

22 Jan '21

Last night a number of people (Miriam, Rainer, Sue, Marianne, Donald, Juan, Warren) joined the directors to talk further about the body corp rules. We established that everyone was wanting to produce a set of body corp rules that would satisfy the desire of banks to see rules which are "standard in all respects".The difficulty is to know what that looks like. One option is to stick with the operational rules set out in the Unit Titles Regulations ( https://www.legislation.govt.nz/regulation/public/2011/0122/latest/DLM36957…); another is to continue with the rules we have been working on, removing a few more clauses identified as problematic. We are sending these options to our lawyer for advice - he is back from holiday on Monday and we will ask to meet with him as soon as possible next week. If option 1 is the way to go, most of the content of our current rules will move to the Toiora High Street Cohousing Membership Agreement. [This is not the body corp rules - we are allowed to mention cohousing!] Warren will produce a further draft agreement for us to go through on 30 January. We know that people need to be able to show the Body Corp rules to mortgage lenders, etc. We are working hard to finalise these, but I hope you can all understand that producing simplified rules is far from simple - while we have been asked for 'standard' rules, these don't really exist. As soon as we have received advice from our lawyer, we will use it to finalise the body corp rules. A huge shout-out to Min, who has been working through this maze for so much longer than the rest of us. After a week of paying close attention to it, I am tearing my hair out. Thank you for your willingness to keep on with this work, Min, and to help us reach the outcome we all need. I believe there is going to be a working bee tomorrow - details will be forthcoming, I'm sure. No, not the bricks, but some pieces of wood that need moving to allow access for some machinery. Watch this space! Anne

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Ucol-shareholders January 2021