I hereby give notice that the Annual General Meeting of Urban Cohousing Otepoti Limited will be held at 7.30 pm on the 24th of June 2021, in the common house at Toiora, 25 Alva Street, Dunedin.
Business for the meeting will include adoption of the Annual reports for 2019 and 2020 as attached, and adopting resolutions regarding the preparation of accounts and audit as also attached.
Please take the time to familiarize yourself with the accounts of UCOL to the extent you need to and feel free to ask any questions of myself or other directors before or during the meeting.
I expect this will be a small part of the wider group meeting, and we will be able to wrap it up quickly if everyone is satisfied with the accounts.
Sincerely
-------- Forwarded Message -------- Subject: [Ucol-directors] 2019 & 2020 Annual Reports - due for signing Date: Wed, 9 Jun 2021 04:12:20 -0400 From: Nicola Holman nicola@nicolaholman.co.nz To: UCOL (E) directors ucol-directors@list.king.net.nz, UCOL (E) Dunedin ucoldunedin@gmail.com
Hi Everyone
Attached are the final Annual Reports for the 2019 & 2020 year.
These should have been signed off quite some time ago but got caught up in the work I had got behind in last year due to illness. The income tax returns have been filed and there will be no penalties, and as you will see there are refunds due which should come through in the next week.
The Directors will need to complete the resolutions attached for each year as well as sign off the Annual Reports. You will then need to arrange for the Shareholders to sign off the resolutions attached. I think it just requires 75% to be passed. I've attached word documents so you can amend dates as required. The appropriate time for the shareholders to do this is at a formal AGM. You will need to arrange this. Now that everyone is on site, almost, it will be a lot easier. This is one reason why I delayed sending them out earlier.
When you have the Annual Report and resolutions signed off can you please email me a copy.
The 2021 Year is nearly finished but there are still a few items to finalise yet. I expect to have this done by the end of the month.
Please let me know if you have any questions.
Many Thanks Nicola
*Nicola Holman* Director Nicola Holman Chartered Accountant Ltd www.nicolaholman.co.nz http://www.nicolaholman.co.nz/ 309 Signal Hill Road PO Box 8046 Gardens Dunedin Phone (03) 4745258 or (027) 222 9902