Hi team: see attached (as well as below) for agenda tonight.

Best wishes meantime,

Marianne

Agenda UCOL Meeting 7.30pm Thursday 12th December, 2019

Centre for Sustainability Seminar Room - 563 Castle Street

Chair: Rainer Beneke Note taker: Marianne Quinn

Present: Rainer, Marianne,

Apologies: Sander, Karen, Claire, Jan

Appreciations:

Discussion Items:

1. PCG/site meeting report. (Rainer)

* Distribution Board: the electrician advised, through S&W, that they are unlikely to provide a quote for shifting the distribution board before Christmas, due to heavy workload. * Roof shout (minute of record) * Common house spouting needs cleaning out * New common house door at Montpellier street, quote $3467 ?

2. BCG report/ contingency. (Rainer, Min)

Items that need to come out of contingency:

* D-unit floor/sound insulation & vinyl planking change

* Alva Street curbing and angle parking * Heritage fence essentials, cut gate ways, (budgeted are $25,000) Zeal steel quote $115,200 excl painting and concrete cutting, but including new gates * fix sagging ceiling in common house lounge area * electrical cable to wash-house container * electric infrastructure for car charging * Entry covers for D-units?

3. EV charging / car park allocation or leased car parks? (Rainer). Bike shed and charging

4. Alva Street angle parking and road marking/curbing. (Frances, Maria, Tim)

5. House Numbering. (Maria)

6. Colours on the back of stairwells. (Maria)

7. F&P fridges. (Sara)

8. Bathroom floors vinyl/tiles. (Juan)

9. Site visits with current preferences scheduled as follows.

* Friday afternoon 2.00pm (Rainer to host, +7) - Min, Sue T, Gay, Adelyn and her mum, Anne & Ian. * Saturday 9.00am (Maria to host, +7) - Sander, Karen, Sandy, Maia, Camila, Miriam & Donald

* Saturday 9.45am (Tim to host, +8) - Susan + 3, Liz +3, James & Jess * Saturday 10.30 am (Rainer to host, +3), Sara, Amelia, Marianne

10. PR Proposal by the PR group (attached)

11. Report from Body Corporate Rules. - please read over January (Min)

12. Changing from synthetic to wool carpet. Deferred to next year (Marianne, Frances)

13. Old letter box and Lilliput library (Gay)

14. request from Sophie Briggs, Oamaru for input ( Friday 20th Dec 1pm onwards)

15. Open Forum

* Next Meeting - (9TH January). Chair and note taker?? * Meeting schedule for 2020 commencing Thursday 9th January (weekly?)

Reminder - Christmas potluck and Secret Santa at Anne's place from 6pm on Saturday 21st December.

Meeting closed

Marianne Quinn

Level 3, 115 Stuart Street, Dunedin

P.O. Box 20, Dunedin 9054

ph +6434773115 or 0211612050