Hi all,
Gay, Jan, Frances and Anne were talking on Wednesday about the difficult position we are regarding our legal representation in the future.
We have a suggestion to make. 1/ We meet next on 6 June (next Thursday) 2/ At that meeting we have no discussion about the the lawyer we will use, but we do hold a straw poll on the minute "That we continue to engage Helen Davidson as lawyer for the project, moving our business from McMillan & Co." If there is no strong opposition, then it could go on the agenda for the next regular meeting. 3/ If there is strong opposition, then at the 6 June meeting we agree to have an extraordinary meeting, which those who do not hold strong opinions are not expected to attend unless they wish to. At that meeting the only agenda item would be to reach a consensus on how we proceed with legal representation from this point.
We identified some questions which we wanted to have answered. Others have given us responses as noted below: *1/ Does Kiwibank have a requirement or an opinion regarding whether or not we can change lawyers?* *"* I don't believe they should have any say on who we choose to use as a lawyer. I think they will understand us changing if we decide to given the circumstances. They just need to have a qualified lawyer to sign off routine paperwork." *2/ What costs would be incurred if we move a trust account?* There should be no costs associated with moving the Trust account, according to Law Society rules - same as documentation - see below. *3/ Who currently holds our legal documentation?* Kiwibank holds all the financial documentation originals, with other documents at McMillan, UCOL holds original of company documents. An Authority to UpLift would be the process to move the documents to another firm and there should be no charges for a client to collect the client's documents on request according to Law Society rules. *4/ What back-up administrative support will be made available if 'our' lawyer is incapacitated at some point?*
If we do find that we need to have an extraordinary meeting, we would also ask the small group to circulate before the meeting a list of the pros and cons as they identified them, for everyone to consider. Others may have other questions they also want addressed.
It would be useful to meet on 6 June in light of the induction workshop on Saturday 8 June, Currently there are 6 interested parties planning to attend, 3 in Dunedin and 3 traveling from Auckland or New Plymouth, 3 interested in the 2/3 bedroom unit and 3 in the 1 bedroom unit. I have been telling people that the workshop is 2-4pm, with a meal to follow at 5pm.
*Please would you let us know how you respond to our suggestion, and whether or not you would be able to come to a regular meeting on Thursday 6 June, next week.* Thanks, Anne
Hi Anne, I agree to this, and will attend the meeting on 6th June Regards Min
On 30/05/2019 9:36 PM, Anne Thomson wrote:
Hi all,
Gay, Jan, Frances and Anne were talking on Wednesday about the difficult position we are regarding our legal representation in the future.
We have a suggestion to make. 1/ We meet next on 6 June (next Thursday) 2/ At that meeting we have no discussion about the the lawyer we will use, but we do hold a straw poll on the minute "That we continue to engage Helen Davidson as lawyer for the project, moving our business from McMillan & Co." If there is no strong opposition, then it could go on the agenda for the next regular meeting. 3/ If there is strong opposition, then at the 6 June meeting we agree to have an extraordinary meeting, which those who do not hold strong opinions are not expected to attend unless they wish to. At that meeting the only agenda item would be to reach a consensus on how we proceed with legal representation from this point.
We identified some questions which we wanted to have answered. Others have given us responses as noted below: /1/ Does Kiwibank have a requirement or an opinion regarding whether or not we can change lawyers?/ /"/ I don't believe they should have any say on who we choose to use as a lawyer. I think they will understand us changing if we decide to given the circumstances. They just need to have a qualified lawyer to sign off routine paperwork."// /2/ What costs would be incurred if we move a trust account?/ //There should be no costs associated with moving the Trust account, according to Law Society rules - same as documentation - see below./ / /3/ Who currently holds our legal documentation?/ Kiwibank holds all the financial documentation originals, with other documents at McMillan, UCOL holds original of company documents. An Authority to UpLift would be the process to move the documents to another firm and there should be no charges for a client to collect the client's documents on request according to Law Society rules. /4/ What back-up administrative support will be made available if 'our' lawyer is incapacitated at some point?/
If we do find that we need to have an extraordinary meeting, we would also ask the small group to circulate before the meeting a list of the pros and cons as they identified them, for everyone to consider. Others may have other questions they also want addressed.
It would be useful to meet on 6 June in light of the induction workshop on Saturday 8 June, Currently there are 6 interested parties planning to attend, 3 in Dunedin and 3 traveling from Auckland or New Plymouth, 3 interested in the 2/3 bedroom unit and 3 in the 1 bedroom unit. I have been telling people that the workshop is 2-4pm, with a meal to follow at 5pm.
_/*Please would you let us know how you respond to our suggestion, and whether or not you would be able to come to a regular meeting on Thursday 6 June, next week.*/_ Thanks, Anne
Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
Hi all, I (we , Maria and I ) obviously skipped a very important meeting I suppose because what I hear ( or read ) on the very first 2 points on this email ( and sorry if If I rush on saying anything) is to focus on Helen - which I think for different factual reasons and not at all personal I believe she can’t have our case - and kind of not considering the whole discussion ? Our actual lawyers, with a strong firm , with lots of experience, and with the bank not getting surprises now and trust accounts to look after and perhaps more ; then I think it’s clear how important is to discuss everything not just over the move to one person . Sorry but if discussing the big matters are now changed for I like this person or not I think is wrong. Hopefully in Thursday we can all find common ground which I thought was in the spirit of the majority. Regards .
Sent from my iPhone
On 30/05/2019, at 9:36 PM, Anne Thomson e.anne.thomson@gmail.com wrote:
Hi all,
Gay, Jan, Frances and Anne were talking on Wednesday about the difficult position we are regarding our legal representation in the future.
We have a suggestion to make. 1/ We meet next on 6 June (next Thursday) 2/ At that meeting we have no discussion about the the lawyer we will use, but we do hold a straw poll on the minute "That we continue to engage Helen Davidson as lawyer for the project, moving our business from McMillan & Co." If there is no strong opposition, then it could go on the agenda for the next regular meeting. 3/ If there is strong opposition, then at the 6 June meeting we agree to have an extraordinary meeting, which those who do not hold strong opinions are not expected to attend unless they wish to. At that meeting the only agenda item would be to reach a consensus on how we proceed with legal representation from this point.
We identified some questions which we wanted to have answered. Others have given us responses as noted below: 1/ Does Kiwibank have a requirement or an opinion regarding whether or not we can change lawyers? " I don't believe they should have any say on who we choose to use as a lawyer. I think they will understand us changing if we decide to given the circumstances. They just need to have a qualified lawyer to sign off routine paperwork." 2/ What costs would be incurred if we move a trust account? There should be no costs associated with moving the Trust account, according to Law Society rules - same as documentation - see below. 3/ Who currently holds our legal documentation? Kiwibank holds all the financial documentation originals, with other documents at McMillan, UCOL holds original of company documents. An Authority to UpLift would be the process to move the documents to another firm and there should be no charges for a client to collect the client's documents on request according to Law Society rules. 4/ What back-up administrative support will be made available if 'our' lawyer is incapacitated at some point?
If we do find that we need to have an extraordinary meeting, we would also ask the small group to circulate before the meeting a list of the pros and cons as they identified them, for everyone to consider. Others may have other questions they also want addressed.
It would be useful to meet on 6 June in light of the induction workshop on Saturday 8 June, Currently there are 6 interested parties planning to attend, 3 in Dunedin and 3 traveling from Auckland or New Plymouth, 3 interested in the 2/3 bedroom unit and 3 in the 1 bedroom unit. I have been telling people that the workshop is 2-4pm, with a meal to follow at 5pm.
Please would you let us know how you respond to our suggestion, and whether or not you would be able to come to a regular meeting on Thursday 6 June, next week. Thanks, Anne _______________________________________________ Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
I'm away at a conference and can't quite get my head around all this in terms of saying anything about the content of the straw poll, but I can say that I an come to a meeting on Thursday, and that I appreciate people taking initiative and making efforts to find a way through this.
Claire
On Fri, May 31, 2019 at 1:08 PM Anne Thomson e.anne.thomson@gmail.com wrote:
Hi all,
Gay, Jan, Frances and Anne were talking on Wednesday about the difficult position we are regarding our legal representation in the future.
We have a suggestion to make. 1/ We meet next on 6 June (next Thursday) 2/ At that meeting we have no discussion about the the lawyer we will use, but we do hold a straw poll on the minute "That we continue to engage Helen Davidson as lawyer for the project, moving our business from McMillan & Co." If there is no strong opposition, then it could go on the agenda for the next regular meeting. 3/ If there is strong opposition, then at the 6 June meeting we agree to have an extraordinary meeting, which those who do not hold strong opinions are not expected to attend unless they wish to. At that meeting the only agenda item would be to reach a consensus on how we proceed with legal representation from this point.
We identified some questions which we wanted to have answered. Others have given us responses as noted below: *1/ Does Kiwibank have a requirement or an opinion regarding whether or not we can change lawyers?* *"* I don't believe they should have any say on who we choose to use as a lawyer. I think they will understand us changing if we decide to given the circumstances. They just need to have a qualified lawyer to sign off routine paperwork." *2/ What costs would be incurred if we move a trust account?* There should be no costs associated with moving the Trust account, according to Law Society rules - same as documentation - see below. *3/ Who currently holds our legal documentation?* Kiwibank holds all the financial documentation originals, with other documents at McMillan, UCOL holds original of company documents. An Authority to UpLift would be the process to move the documents to another firm and there should be no charges for a client to collect the client's documents on request according to Law Society rules. *4/ What back-up administrative support will be made available if 'our' lawyer is incapacitated at some point?*
If we do find that we need to have an extraordinary meeting, we would also ask the small group to circulate before the meeting a list of the pros and cons as they identified them, for everyone to consider. Others may have other questions they also want addressed.
It would be useful to meet on 6 June in light of the induction workshop on Saturday 8 June, Currently there are 6 interested parties planning to attend, 3 in Dunedin and 3 traveling from Auckland or New Plymouth, 3 interested in the 2/3 bedroom unit and 3 in the 1 bedroom unit. I have been telling people that the workshop is 2-4pm, with a meal to follow at 5pm.
*Please would you let us know how you respond to our suggestion, and whether or not you would be able to come to a regular meeting on Thursday 6 June, next week.* Thanks, Anne _______________________________________________ Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
Hi Anne and all
Thank you for your suggestions.
If we are having a straw poll I would have imagined it to be: ‘Who wants to stay with Helen, show of hands’ and ‘Who wants to stay with McMillan &Co, show of hands’.
If however we have a straw poll on a motion (show of hands or coloured cards?) the motion should at least be complete and read ‘We continue to engage Helen Davidson as lawyer for the project, moving our business from McMillan & Co. to Anja Klinkert Lawyer & Mediator."
I can make it this Thursday to the meeting. See you then.
Regards Rainer
I check my emails once a day. Please call me if you need an urgent reply.
Rainer Beneke +64 21 144 7700
www.rainerbeneke.nz
On 3/06/2019, at 12:19 PM, Claire Loftus passionforlanguage@gmail.com wrote:
I'm away at a conference and can't quite get my head around all this in terms of saying anything about the content of the straw poll, but I can say that I an come to a meeting on Thursday, and that I appreciate people taking initiative and making efforts to find a way through this.
Claire
On Fri, May 31, 2019 at 1:08 PM Anne Thomson e.anne.thomson@gmail.com wrote: Hi all,
Gay, Jan, Frances and Anne were talking on Wednesday about the difficult position we are regarding our legal representation in the future.
We have a suggestion to make. 1/ We meet next on 6 June (next Thursday) 2/ At that meeting we have no discussion about the the lawyer we will use, but we do hold a straw poll on the minute "That we continue to engage Helen Davidson as lawyer for the project, moving our business from McMillan & Co." If there is no strong opposition, then it could go on the agenda for the next regular meeting. 3/ If there is strong opposition, then at the 6 June meeting we agree to have an extraordinary meeting, which those who do not hold strong opinions are not expected to attend unless they wish to. At that meeting the only agenda item would be to reach a consensus on how we proceed with legal representation from this point.
We identified some questions which we wanted to have answered. Others have given us responses as noted below: 1/ Does Kiwibank have a requirement or an opinion regarding whether or not we can change lawyers? " I don't believe they should have any say on who we choose to use as a lawyer. I think they will understand us changing if we decide to given the circumstances. They just need to have a qualified lawyer to sign off routine paperwork." 2/ What costs would be incurred if we move a trust account? There should be no costs associated with moving the Trust account, according to Law Society rules - same as documentation - see below. 3/ Who currently holds our legal documentation? Kiwibank holds all the financial documentation originals, with other documents at McMillan, UCOL holds original of company documents. An Authority to UpLift would be the process to move the documents to another firm and there should be no charges for a client to collect the client's documents on request according to Law Society rules. 4/ What back-up administrative support will be made available if 'our' lawyer is incapacitated at some point?
If we do find that we need to have an extraordinary meeting, we would also ask the small group to circulate before the meeting a list of the pros and cons as they identified them, for everyone to consider. Others may have other questions they also want addressed.
It would be useful to meet on 6 June in light of the induction workshop on Saturday 8 June, Currently there are 6 interested parties planning to attend, 3 in Dunedin and 3 traveling from Auckland or New Plymouth, 3 interested in the 2/3 bedroom unit and 3 in the 1 bedroom unit. I have been telling people that the workshop is 2-4pm, with a meal to follow at 5pm.
Please would you let us know how you respond to our suggestion, and whether or not you would be able to come to a regular meeting on Thursday 6 June, next week. Thanks, Anne _______________________________________________ Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
Hi Rainer,
Thanks for confirming that you can make a meeting on Thursday.
My understanding of using a straw poll within our Group Decision Making process is that we would write a minute (like "That we continue to engage Helen Davidson as lawyer for the project, moving our business from McMillan & Co") and we then show cards - however, this would be indicative only, and would not be decisive
I believe that any orange or red cards would indicate sufficient strength of opinion to require us to set aside a meeting specifically to work through this issue (without time limit) until we reached a consensus that we can all live with.
I have this afternoon realised that different people have different understandings of how the legal profession works when it comes to representing particular clients. In my very limited dealings with lawyers, we have remained with the same firm (until last year when we needed PoA, etc) even when the lawyer we had dealt with moved firms. I thought that was the way it worked. Some others have stayed with the same lawyer even when that person has moved firm 2 or 3 times. I think these different perspectives have a bearing on what our assumptions are about what is 'normal' or 'expected'. For me, following a lawyer to a different firm is unusual, perhaps not quite the right thing to do. I may have been wrong, but that is the assumption I was working from . I wonder what other assumptions are lurking there, informing the way we approach this decision.
I want to say again to everyone what I have said in conversation to one or two - I have no doubt that we will work our way through this, and that we will learn things that we will be able to put into practice when the next big divisive issue comes up. And this will happen again... and again.... I think Charles Durrett talked about "the community tax of cohousing". When we get through this, I believe we need to look at the way we are doing our meetings, how we use the cards, what other things we could try (people have mentioned brainstorming and a card-spotter and time limits and more social occasions). We have done really well so far - but there's lots more to learn, and we need to keep re-learning what we too easily forget.
Anyway, hope to see you on Thursday night. Anne
On Mon, Jun 3, 2019 at 8:10 PM Rainer Beneke me@rainerbeneke.nz wrote:
Hi Anne and all
Thank you for your suggestions.
If we are having a straw poll I would have imagined it to be: ‘Who wants to stay with Helen, show of hands’ and ‘Who wants to stay with McMillan &Co, show of hands’.
If however we have a straw poll on a motion (show of hands or coloured cards?) the motion should at least be complete and read ‘We continue to engage Helen Davidson as lawyer for the project, moving our business from McMillan & Co. to Anja Klinkert Lawyer & Mediator."
I can make it this Thursday to the meeting. See you then.
Regards Rainer
*I check my emails once a day. **Please call me if you need an urgent reply.* Rainer Beneke +64 21 144 7700
www.rainerbeneke.nz
On 3/06/2019, at 12:19 PM, Claire Loftus passionforlanguage@gmail.com wrote:
I'm away at a conference and can't quite get my head around all this in terms of saying anything about the content of the straw poll, but I can say that I an come to a meeting on Thursday, and that I appreciate people taking initiative and making efforts to find a way through this.
Claire
On Fri, May 31, 2019 at 1:08 PM Anne Thomson e.anne.thomson@gmail.com wrote:
Hi all,
Gay, Jan, Frances and Anne were talking on Wednesday about the difficult position we are regarding our legal representation in the future.
We have a suggestion to make. 1/ We meet next on 6 June (next Thursday) 2/ At that meeting we have no discussion about the the lawyer we will use, but we do hold a straw poll on the minute "That we continue to engage Helen Davidson as lawyer for the project, moving our business from McMillan & Co." If there is no strong opposition, then it could go on the agenda for the next regular meeting. 3/ If there is strong opposition, then at the 6 June meeting we agree to have an extraordinary meeting, which those who do not hold strong opinions are not expected to attend unless they wish to. At that meeting the only agenda item would be to reach a consensus on how we proceed with legal representation from this point.
We identified some questions which we wanted to have answered. Others have given us responses as noted below: *1/ Does Kiwibank have a requirement or an opinion regarding whether or not we can change lawyers?* *"* I don't believe they should have any say on who we choose to use as a lawyer. I think they will understand us changing if we decide to given the circumstances. They just need to have a qualified lawyer to sign off routine paperwork." *2/ What costs would be incurred if we move a trust account?* There should be no costs associated with moving the Trust account, according to Law Society rules - same as documentation - see below. *3/ Who currently holds our legal documentation?* Kiwibank holds all the financial documentation originals, with other documents at McMillan, UCOL holds original of company documents. An Authority to UpLift would be the process to move the documents to another firm and there should be no charges for a client to collect the client's documents on request according to Law Society rules. *4/ What back-up administrative support will be made available if 'our' lawyer is incapacitated at some point?*
If we do find that we need to have an extraordinary meeting, we would also ask the small group to circulate before the meeting a list of the pros and cons as they identified them, for everyone to consider. Others may have other questions they also want addressed.
It would be useful to meet on 6 June in light of the induction workshop on Saturday 8 June, Currently there are 6 interested parties planning to attend, 3 in Dunedin and 3 traveling from Auckland or New Plymouth, 3 interested in the 2/3 bedroom unit and 3 in the 1 bedroom unit. I have been telling people that the workshop is 2-4pm, with a meal to follow at 5pm.
*Please would you let us know how you respond to our suggestion, and whether or not you would be able to come to a regular meeting on Thursday 6 June, next week.* Thanks, Anne _______________________________________________ Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
HI ALL
Thanks for all the effort that has been put into this discussion.
As ONE member of cohousing, I think I have the responsibility to attend next meeting.
I think we should all have a say / a hand up to express our opinion… I strongly believe that ALL MEMBERS should attend this meeting and consider it an URGENT meeting.
Those out of town can Skype. Hope we can make a decision and move forward as we have few things to work on over the coming months. Hope to see you all on Thursday.
Maria
On Mon, Jun 3, 2019 at 8:10 PM Rainer Beneke <me@rainerbeneke.nz mailto:me@rainerbeneke.nz> wrote: Hi Anne and all
Thank you for your suggestions.
If we are having a straw poll I would have imagined it to be: ‘Who wants to stay with Helen, show of hands’ and ‘Who wants to stay with McMillan &Co, show of hands’.
If however we have a straw poll on a motion (show of hands or coloured cards?) the motion should at least be complete and read ‘We continue to engage Helen Davidson as lawyer for the project, moving our business from McMillan & Co. to Anja Klinkert Lawyer & Mediator."
I can make it this Thursday to the meeting. See you then.
Regards Rainer
I check my emails once a day. Please call me if you need an urgent reply.
Rainer Beneke +64 21 144 7700
www.rainerbeneke.nz http://www.rainerbeneke.nz/
On 3/06/2019, at 12:19 PM, Claire Loftus <passionforlanguage@gmail.com mailto:passionforlanguage@gmail.com> wrote:
I'm away at a conference and can't quite get my head around all this in terms of saying anything about the content of the straw poll, but I can say that I an come to a meeting on Thursday, and that I appreciate people taking initiative and making efforts to find a way through this.
Claire
On Fri, May 31, 2019 at 1:08 PM Anne Thomson <e.anne.thomson@gmail.com mailto:e.anne.thomson@gmail.com> wrote: Hi all,
Gay, Jan, Frances and Anne were talking on Wednesday about the difficult position we are regarding our legal representation in the future.
We have a suggestion to make. 1/ We meet next on 6 June (next Thursday) 2/ At that meeting we have no discussion about the the lawyer we will use, but we do hold a straw poll on the minute "That we continue to engage Helen Davidson as lawyer for the project, moving our business from McMillan & Co." If there is no strong opposition, then it could go on the agenda for the next regular meeting. 3/ If there is strong opposition, then at the 6 June meeting we agree to have an extraordinary meeting, which those who do not hold strong opinions are not expected to attend unless they wish to. At that meeting the only agenda item would be to reach a consensus on how we proceed with legal representation from this point.
We identified some questions which we wanted to have answered. Others have given us responses as noted below: 1/ Does Kiwibank have a requirement or an opinion regarding whether or not we can change lawyers? " I don't believe they should have any say on who we choose to use as a lawyer. I think they will understand us changing if we decide to given the circumstances. They just need to have a qualified lawyer to sign off routine paperwork." 2/ What costs would be incurred if we move a trust account? There should be no costs associated with moving the Trust account, according to Law Society rules - same as documentation - see below. 3/ Who currently holds our legal documentation? Kiwibank holds all the financial documentation originals, with other documents at McMillan, UCOL holds original of company documents. An Authority to UpLift would be the process to move the documents to another firm and there should be no charges for a client to collect the client's documents on request according to Law Society rules. 4/ What back-up administrative support will be made available if 'our' lawyer is incapacitated at some point?
If we do find that we need to have an extraordinary meeting, we would also ask the small group to circulate before the meeting a list of the pros and cons as they identified them, for everyone to consider. Others may have other questions they also want addressed.
It would be useful to meet on 6 June in light of the induction workshop on Saturday 8 June, Currently there are 6 interested parties planning to attend, 3 in Dunedin and 3 traveling from Auckland or New Plymouth, 3 interested in the 2/3 bedroom unit and 3 in the 1 bedroom unit. I have been telling people that the workshop is 2-4pm, with a meal to follow at 5pm.
Please would you let us know how you respond to our suggestion, and whether or not you would be able to come to a regular meeting on Thursday 6 June, next week. Thanks, Anne _______________________________________________ Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz mailto:Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders https://list.king.net.nz/listinfo/ucol-shareholders _______________________________________________ Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz mailto:Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders https://list.king.net.nz/listinfo/ucol-shareholders
Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
Kind Regards,
Maria Callau 0211847490
SUR Architecture Limited ASB House, Level 6, 248 Cumberland St. PO Box 5510, Dunedin 9058
www.sur-architecture.com
Hi Maria et al.,
Please note that my understanding of the way we will be doing this is that we are not making a decision re.lawyers on Thursday, (probably) conducting a straw poll to indicate whether there is the need to have a special meeting at which we will talk through the issues around lawyers until we reach consensus.
When Gay, Frances, Jan and I talked about it, we felt this week needed to be a meeting at which there was not extensive discussion about lawyers, because that discussion would take place at another time. For this Thursday's meeting, the business will include preparing for the induction workshop, considering the eHaus request about signage, any updates on matters from the last meeting, and whatever other business is there is to do.
Is everyone OK with that? Anne
On Tue, Jun 4, 2019 at 8:50 AM Maria Callau maria@sur-architecture.com wrote:
HI ALL
Thanks for all the effort that has been put into this discussion.
As ONE member of cohousing, I think I have the *responsibility *to attend next meeting.
*I think we should all have a say / a hand up to express our opinion…* *I strongly believe that ALL MEMBERS should attend this meeting and consider it an URGENT meeting.*
Those out of town can Skype. Hope we can make a decision and move forward as we have few things to work on over the coming months. Hope to see you all on Thursday.
Maria
On Mon, Jun 3, 2019 at 8:10 PM Rainer Beneke me@rainerbeneke.nz wrote:
Hi Anne and all
Thank you for your suggestions.
If we are having a straw poll I would have imagined it to be: ‘Who wants to stay with Helen, show of hands’ and ‘Who wants to stay with McMillan &Co, show of hands’.
If however we have a straw poll on a motion (show of hands or coloured cards?) the motion should at least be complete and read ‘We continue to engage Helen Davidson as lawyer for the project, moving our business from McMillan & Co. to Anja Klinkert Lawyer & Mediator."
I can make it this Thursday to the meeting. See you then.
Regards Rainer
*I check my emails once a day. **Please call me if you need an urgent reply.* Rainer Beneke +64 21 144 7700
www.rainerbeneke.nz
On 3/06/2019, at 12:19 PM, Claire Loftus passionforlanguage@gmail.com wrote:
I'm away at a conference and can't quite get my head around all this in terms of saying anything about the content of the straw poll, but I can say that I an come to a meeting on Thursday, and that I appreciate people taking initiative and making efforts to find a way through this.
Claire
On Fri, May 31, 2019 at 1:08 PM Anne Thomson e.anne.thomson@gmail.com wrote:
Hi all,
Gay, Jan, Frances and Anne were talking on Wednesday about the difficult position we are regarding our legal representation in the future.
We have a suggestion to make. 1/ We meet next on 6 June (next Thursday) 2/ At that meeting we have no discussion about the the lawyer we will use, but we do hold a straw poll on the minute "That we continue to engage Helen Davidson as lawyer for the project, moving our business from McMillan & Co." If there is no strong opposition, then it could go on the agenda for the next regular meeting. 3/ If there is strong opposition, then at the 6 June meeting we agree to have an extraordinary meeting, which those who do not hold strong opinions are not expected to attend unless they wish to. At that meeting the only agenda item would be to reach a consensus on how we proceed with legal representation from this point.
We identified some questions which we wanted to have answered. Others have given us responses as noted below: *1/ Does Kiwibank have a requirement or an opinion regarding whether or not we can change lawyers?* *"* I don't believe they should have any say on who we choose to use as a lawyer. I think they will understand us changing if we decide to given the circumstances. They just need to have a qualified lawyer to sign off routine paperwork." *2/ What costs would be incurred if we move a trust account?* There should be no costs associated with moving the Trust account, according to Law Society rules - same as documentation - see below. *3/ Who currently holds our legal documentation?* Kiwibank holds all the financial documentation originals, with other documents at McMillan, UCOL holds original of company documents. An Authority to UpLift would be the process to move the documents to another firm and there should be no charges for a client to collect the client's documents on request according to Law Society rules. *4/ What back-up administrative support will be made available if 'our' lawyer is incapacitated at some point?*
If we do find that we need to have an extraordinary meeting, we would also ask the small group to circulate before the meeting a list of the pros and cons as they identified them, for everyone to consider. Others may have other questions they also want addressed.
It would be useful to meet on 6 June in light of the induction workshop on Saturday 8 June, Currently there are 6 interested parties planning to attend, 3 in Dunedin and 3 traveling from Auckland or New Plymouth, 3 interested in the 2/3 bedroom unit and 3 in the 1 bedroom unit. I have been telling people that the workshop is 2-4pm, with a meal to follow at 5pm.
*Please would you let us know how you respond to our suggestion, and whether or not you would be able to come to a regular meeting on Thursday 6 June, next week.* Thanks, Anne _______________________________________________ Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
Kind Regards,
Maria Callau 0211847490
*SUR* Architecture Limited ASB House, Level 6, 248 Cumberland St. PO Box 5510, Dunedin 9058
www.sur-architecture.com
Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
Hi Anne,
Thanks for clarifying. We will b there this week, sorry we missed the previous meetings. M
Maria Callau 021 1847490 Sent from my iPhone
On 4/06/2019, at 9:12 AM, High Street Cohousing ucoldunedin@gmail.com wrote:
Hi Maria et al.,
Please note that my understanding of the way we will be doing this is that we are not making a decision re.lawyers on Thursday, (probably) conducting a straw poll to indicate whether there is the need to have a special meeting at which we will talk through the issues around lawyers until we reach consensus.
When Gay, Frances, Jan and I talked about it, we felt this week needed to be a meeting at which there was not extensive discussion about lawyers, because that discussion would take place at another time. For this Thursday's meeting, the business will include preparing for the induction workshop, considering the eHaus request about signage, any updates on matters from the last meeting, and whatever other business is there is to do.
Is everyone OK with that? Anne
On Tue, Jun 4, 2019 at 8:50 AM Maria Callau maria@sur-architecture.com wrote: HI ALL
Thanks for all the effort that has been put into this discussion.
As ONE member of cohousing, I think I have the responsibility to attend next meeting.
I think we should all have a say / a hand up to express our opinion… I strongly believe that ALL MEMBERS should attend this meeting and consider it an URGENT meeting.
Those out of town can Skype. Hope we can make a decision and move forward as we have few things to work on over the coming months. Hope to see you all on Thursday.
Maria
On Mon, Jun 3, 2019 at 8:10 PM Rainer Beneke me@rainerbeneke.nz wrote: Hi Anne and all
Thank you for your suggestions.
If we are having a straw poll I would have imagined it to be: ‘Who wants to stay with Helen, show of hands’ and ‘Who wants to stay with McMillan &Co, show of hands’.
If however we have a straw poll on a motion (show of hands or coloured cards?) the motion should at least be complete and read ‘We continue to engage Helen Davidson as lawyer for the project, moving our business from McMillan & Co. to Anja Klinkert Lawyer & Mediator."
I can make it this Thursday to the meeting. See you then.
Regards Rainer
I check my emails once a day. Please call me if you need an urgent reply.
Rainer Beneke +64 21 144 7700
www.rainerbeneke.nz
On 3/06/2019, at 12:19 PM, Claire Loftus passionforlanguage@gmail.com wrote:
I'm away at a conference and can't quite get my head around all this in terms of saying anything about the content of the straw poll, but I can say that I an come to a meeting on Thursday, and that I appreciate people taking initiative and making efforts to find a way through this.
Claire
On Fri, May 31, 2019 at 1:08 PM Anne Thomson e.anne.thomson@gmail.com wrote: Hi all,
Gay, Jan, Frances and Anne were talking on Wednesday about the difficult position we are regarding our legal representation in the future.
We have a suggestion to make. 1/ We meet next on 6 June (next Thursday) 2/ At that meeting we have no discussion about the the lawyer we will use, but we do hold a straw poll on the minute "That we continue to engage Helen Davidson as lawyer for the project, moving our business from McMillan & Co." If there is no strong opposition, then it could go on the agenda for the next regular meeting. 3/ If there is strong opposition, then at the 6 June meeting we agree to have an extraordinary meeting, which those who do not hold strong opinions are not expected to attend unless they wish to. At that meeting the only agenda item would be to reach a consensus on how we proceed with legal representation from this point.
We identified some questions which we wanted to have answered. Others have given us responses as noted below: 1/ Does Kiwibank have a requirement or an opinion regarding whether or not we can change lawyers? " I don't believe they should have any say on who we choose to use as a lawyer. I think they will understand us changing if we decide to given the circumstances. They just need to have a qualified lawyer to sign off routine paperwork." 2/ What costs would be incurred if we move a trust account? There should be no costs associated with moving the Trust account, according to Law Society rules - same as documentation - see below. 3/ Who currently holds our legal documentation? Kiwibank holds all the financial documentation originals, with other documents at McMillan, UCOL holds original of company documents. An Authority to UpLift would be the process to move the documents to another firm and there should be no charges for a client to collect the client's documents on request according to Law Society rules. 4/ What back-up administrative support will be made available if 'our' lawyer is incapacitated at some point?
If we do find that we need to have an extraordinary meeting, we would also ask the small group to circulate before the meeting a list of the pros and cons as they identified them, for everyone to consider. Others may have other questions they also want addressed.
It would be useful to meet on 6 June in light of the induction workshop on Saturday 8 June, Currently there are 6 interested parties planning to attend, 3 in Dunedin and 3 traveling from Auckland or New Plymouth, 3 interested in the 2/3 bedroom unit and 3 in the 1 bedroom unit. I have been telling people that the workshop is 2-4pm, with a meal to follow at 5pm.
Please would you let us know how you respond to our suggestion, and whether or not you would be able to come to a regular meeting on Thursday 6 June, next week. Thanks, Anne _______________________________________________ Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
Kind Regards,
Maria Callau 0211847490
SUR Architecture Limited ASB House, Level 6, 248 Cumberland St. PO Box 5510, Dunedin 9058
www.sur-architecture.com
Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
Thanks Alex, That’s a great way, comparing real facts. I was writing my list but I realised it was getting too extensive so instead: ( I thought) A principal where I think we should all ponder on ...” this is highly commented project on the media and in around town and also out of town, possibly even all around NZ; it is a very large and expensive project with innovative design and with high interest by number of stakeholders including the actual Bank lending us money, DCC , ODT amongst many others “ . It will be very stupid from us if we are not careful with this; the lawyers , the firm , if we shift firms etc . Since our reputation on how we manage things and how we are seen from outside is on the magnifying glass already I ask for caution . See you all soon cheers Juan
On 3/06/2019, at 10:51 PM, Alex King via Ucol-shareholders ucol-shareholders@list.king.net.nz wrote:
Hi all,
Regarding the ongoing process to decide who our lawyer should be in future.
Gay, Jan, Frances and Anne have suggested a straw poll at a meeting this Thursday without discussing the issue further. Then a further meeting if necessary.
I would like to see a written list of the factors that are being considered that are influencing our preferences for the different options. So that everyone can be aware of those. And we can use them as a basis for discussion.
Catherine, Susan and I are compiling a spreadsheet which has quite an extensive list already. I expect to send it out to everyone tomorrow.
If there is a consideration that you strongly feel should be included, please respond to me now and I can include that. Or you can also respond after I send it tomorrow.
See everyone on Thursday.
Thanks, Alex
Sent from my iPhone
On 4/06/2019, at 4:30 PM, Maria Callau maria@sur-architecture.com wrote:
Hi Anne,
Thanks for clarifying. We will b there this week, sorry we missed the previous meetings. M
Maria Callau 021 1847490 Sent from my iPhone
On 4/06/2019, at 9:12 AM, High Street Cohousing ucoldunedin@gmail.com wrote:
Hi Maria et al.,
Please note that my understanding of the way we will be doing this is that we are not making a decision re.lawyers on Thursday, (probably) conducting a straw poll to indicate whether there is the need to have a special meeting at which we will talk through the issues around lawyers until we reach consensus.
When Gay, Frances, Jan and I talked about it, we felt this week needed to be a meeting at which there was not extensive discussion about lawyers, because that discussion would take place at another time. For this Thursday's meeting, the business will include preparing for the induction workshop, considering the eHaus request about signage, any updates on matters from the last meeting, and whatever other business is there is to do.
Is everyone OK with that? Anne
On Tue, Jun 4, 2019 at 8:50 AM Maria Callau maria@sur-architecture.com wrote: HI ALL
Thanks for all the effort that has been put into this discussion.
As ONE member of cohousing, I think I have the responsibility to attend next meeting.
I think we should all have a say / a hand up to express our opinion… I strongly believe that ALL MEMBERS should attend this meeting and consider it an URGENT meeting.
Those out of town can Skype. Hope we can make a decision and move forward as we have few things to work on over the coming months. Hope to see you all on Thursday.
Maria
On Mon, Jun 3, 2019 at 8:10 PM Rainer Beneke me@rainerbeneke.nz wrote: Hi Anne and all
Thank you for your suggestions.
If we are having a straw poll I would have imagined it to be: ‘Who wants to stay with Helen, show of hands’ and ‘Who wants to stay with McMillan &Co, show of hands’.
If however we have a straw poll on a motion (show of hands or coloured cards?) the motion should at least be complete and read ‘We continue to engage Helen Davidson as lawyer for the project, moving our business from McMillan & Co. to Anja Klinkert Lawyer & Mediator."
I can make it this Thursday to the meeting. See you then.
Regards Rainer
I check my emails once a day. Please call me if you need an urgent reply.
Rainer Beneke +64 21 144 7700
www.rainerbeneke.nz
On 3/06/2019, at 12:19 PM, Claire Loftus passionforlanguage@gmail.com wrote:
I'm away at a conference and can't quite get my head around all this in terms of saying anything about the content of the straw poll, but I can say that I an come to a meeting on Thursday, and that I appreciate people taking initiative and making efforts to find a way through this.
Claire
> On Fri, May 31, 2019 at 1:08 PM Anne Thomson e.anne.thomson@gmail.com wrote: > Hi all, > > Gay, Jan, Frances and Anne were talking on Wednesday about the difficult position we are regarding our legal representation in the future. > > We have a suggestion to make. > 1/ We meet next on 6 June (next Thursday) > 2/ At that meeting we have no discussion about the the lawyer we will use, but we do hold a straw poll on the minute "That we continue to engage Helen Davidson as lawyer for the project, moving our business from McMillan & Co." If there is no strong opposition, then it could go on the agenda for the next regular meeting. > 3/ If there is strong opposition, then at the 6 June meeting we agree to have an extraordinary meeting, which those who do not hold strong opinions are not expected to attend unless they wish to. At that meeting the only agenda item would be to reach a consensus on how we proceed with legal representation from this point. > > We identified some questions which we wanted to have answered. Others have given us responses as noted below: > 1/ Does Kiwibank have a requirement or an opinion regarding whether or not we can change lawyers? > " I don't believe they should have any say on who we choose to use as a lawyer. I think they will understand us changing if we decide to given the circumstances. They just need to have a qualified lawyer to sign off routine paperwork." > 2/ What costs would be incurred if we move a trust account? > There should be no costs associated with moving the Trust account, according to Law Society rules - same as documentation - see below. > 3/ Who currently holds our legal documentation? > Kiwibank holds all the financial documentation originals, with other documents at McMillan, UCOL holds original of company documents. An Authority to UpLift would be the process to move the documents to another firm and there should be no charges for a client to collect the client's documents on request according to Law Society rules. > 4/ What back-up administrative support will be made available if 'our' lawyer is incapacitated at some point? > > If we do find that we need to have an extraordinary meeting, we would also ask the small group to circulate before the meeting a list of the pros and cons as they identified them, for everyone to consider. Others may have other questions they also want addressed. > > It would be useful to meet on 6 June in light of the induction workshop on Saturday 8 June, Currently there are 6 interested parties planning to attend, 3 in Dunedin and 3 traveling from Auckland or New Plymouth, 3 interested in the 2/3 bedroom unit and 3 in the 1 bedroom unit. I have been telling people that the workshop is 2-4pm, with a meal to follow at 5pm. > > Please would you let us know how you respond to our suggestion, and whether or not you would be able to come to a regular meeting on Thursday 6 June, next week. > Thanks, > Anne > _______________________________________________ > Ucol-shareholders mailing list > Ucol-shareholders@list.king.net.nz > https://list.king.net.nz/listinfo/ucol-shareholders _______________________________________________ Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
Kind Regards,
Maria Callau 0211847490
SUR Architecture Limited ASB House, Level 6, 248 Cumberland St. PO Box 5510, Dunedin 9058
www.sur-architecture.com
Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
Ucol-shareholders mailing list Ucol-shareholders@list.king.net.nz https://list.king.net.nz/listinfo/ucol-shareholders
ucol-shareholders@list.king.net.nz
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Anne Thomson -
Claire Loftus -
High Street Cohousing -
Juan Puricelli -
Maria Callau -
Rainer Beneke -
Y Lee