November 2020 - Ucol-shareholders

Meeting Notes
by Frances Ross 18 Nov '20

18 Nov '20

Please read the notes and come back to me with any amendments. Frances

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Re: [Ucol-shareholders] Long Term Maintenance Plan & Spreadsheet
by Y Lee 17 Nov '20

17 Nov '20

Hello all. This is the LTMP, and a spreadsheet with associated calculations. As you can see, it's quite a large document - 16 pages. Many of the pages are for ongoing maintenance records, so this is meant to be a working document that is updated whenever Toiora does major maintenance work. We are NOT required to have the document in this format, and we may decide to change it in the future. However, for now, I will attach it to the Body Corp rules as an "associated document", rather than a schedule. Let me know if you spot any errors. With the cash flow calculations - I'm ignoring inflation in this initial calculation as there is cash accumulating from interest on deposits to offset it. Regards Min

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TOIORA Client supplied items - payments
by High St Cohousing 17 Nov '20

17 Nov '20

Hi all, Update on payments for client supplied items & private variations. The following payments have been made on behalf of the group (via the Social Account) *Invoice for Private Variations to SW: $46,892.14Invoice for appliances made to Fisher and Paykel: $52,300.85* We hope to see some appliances on site soon. Maria -- Maria Callau TOIORA High Street Cohousing UCOL Member and Project Coordinator 0211847490

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Notes from our meeting 12.11.20
by Sandy Ross 15 Nov '20

15 Nov '20

I have made a couple of minor changes to the notes after hearing from you. Here they are with those changes. Kind regards, Frances

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Agenda for tonight's meeting
by Jan Burch 12 Nov '20

12 Nov '20

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Draft agenda attached
by Jan Burch 10 Nov '20

10 Nov '20

Kia ora Toiora I had high hopes of being able to cancel this week's meeting because of an empty agenda, but at the very thought items came pouring in. As usual I've been pretty disorganised this week so please let me know if there is anything that has been left off and I'll endeavour to get a final agenda out before midday Thursday. Thanks to all who put their names forward to show their willingness to serve Toiora on the Conciliation Team and special appreciation for Warren and Marianne for their work on the selection of our inaugural Conciliation Team. Jan

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Re: [Ucol-shareholders] Body Corp Long Term Management Plan Figures & Affect on BC Fees
by Y Lee 10 Nov '20

10 Nov '20

Hi All These are the LTMP figures we will start with with the Body Corp Rules We would expect to review this in 3-5 years, or even sooner. I've attached a spreadsheet showing how it affects our BC Fees Jan, I hope we can put this up on the overhead screen on Thursday Thanks Min

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Outcome of process to select members of Conciliation team for Toiora High St Cohousing
by mariannequinn＠xtra.co.nz 10 Nov '20

10 Nov '20

Greetings all: re Outcome of nominations for members of the initial Toiora High St Cohousing Conciliation Team. After putting the nominations received through the Meek STV system, the following five people are supported to form this first team: Anne Thomson, Donald Shand, Gay Buckingham, Sander Zwanenburg and Kristin Jack. Nominations were received from more than 90 percent of those eligible to participate. Comment: Most people (apart from those racing to meet the deadline) indicated a good number of people they felt comfortable with ( nine +). This bodes well, in that in addition to these five who will formally comprise the initial Conciliation team, it appears that there are a wide range of people that members already feel comfortable discussing difficulties and from whom they could seek informal support. As agreed, all nomination forms have been destroyed. It's great to have this team in place as we prepare to move into Toiora together. Warren Hurley and Marianne Quinn ( scrutineers) 10th Nov 2020 Marianne Quinn Level 3, 115 Stuart Street, Dunedin P.O. Box 20, Dunedin 9054 ph +6434773115 or 0211612050

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Notes from 5 Nov attached. Agenda items for next meeting to me please
by Jan Burch 09 Nov '20

09 Nov '20

Looking forward to another meeting this week :-)

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Toiora High Street Cohousing Agreement
by Warren Hurley 09 Nov '20

09 Nov '20

Hi All, Here's the current version of the Agreement ready for discussion on Sunday 22nd November. A few changes have been made to incorporate the Conciliation Team, and a late merging of the 'Commonhouse' and 'Social' subcommittees. There is space on the RH side to make notes ready for discussion. This is a living document so it is expected that the text will change during conception, and over time. That is its strength. Looking forward to hearing your views on the 22nd. Cheers Warren

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Ucol-shareholders November 2020