November 2020 - Ucol-shareholders

Payments for inbuilt appliances
by High Street Cohousing 06 Nov '20

06 Nov '20

Hi all, We will be receiving the invoice for our inbuilt appliances very soon, The total is $78000 (approx) and our credit limit is $30,000 (my fault - I didn't understand the implications of the credit limit and tried for an average rather than an upper limit) This means that we do need to pay over the total amount, or at least $48,000 before the appliances will be released for delivery. You will realise that this is crucial and urgent! Once I have received the order, I will send you the individual amount you need to pay. Please deposit this in the *Montpellier Social Club* account - *38-9019-0885655-00* We will need to have all the money in asap so that we can get these appliances delivered. Thanks, Anne

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re what happens with your preferences
by mariannequinn＠xtra.co.nz 06 Nov '20

06 Nov '20

Hi team: just to be absolutely clear, the process is as follows: I receive your preferences by 5pm Monday 9th. Then Warren and I will put them all through the Meek system STV calculator ( the most similar to type used in NZ) and arrive at the five names with the most support to form the Conciliation team. All submitted papers will be destroyed and Warren and I give our undertaking to keep the individual tallies confidential. I hope that answers any concerns. Regards, Marianne Marianne Quinn Level 3, 115 Stuart Street, Dunedin P.O. Box 20, Dunedin 9054 ph +6434773115 or 0211612050

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Site visit photos
by Maria Callau 06 Nov '20

06 Nov '20

Maria Callau 021 1847490 Sent from my iPhone

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re selection of Conciliation team
by mariannequinn＠xtra.co.nz 06 Nov '20

06 Nov '20

Greetings all - attached is the form on which you are asked to register your preferences for the members of the Conciliation team: people you'd feel comfortable approaching and also being approached by. I've reattached the blurbs/ brief bios that ten of our group supplied. Instructions are on the form. You can nominate as many or as few people as you like, however, you need to assign a number to each one you select and can't give that same number to someone else. Please complete this and return it to me by 5pm on Monday 9th Nov. Warren and I will collate the responses using an STV software programme on Monday evening and confirm the outcome as soon after that time as we are able. Best wishes meantime, Marianne Marianne Quinn Level 3, 115 Stuart Street, Dunedin P.O. Box 20, Dunedin 9054 ph +6434773115 or 0211612050

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Draft notes from 5 Nov 2011 attached
by Jan Burch 05 Nov '20

05 Nov '20

Please send any corrections through to me Thanks Jan

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Home loans and settlement TOIORA
by High St Cohousing 05 Nov '20

05 Nov '20

Hi all, As we approach the final stages of the building, we should ensure that we are all ready for settlement at the same time. Some of us will need a home loan. As we all know, this is not the typical project so the home loan process might not be a typical one. More questions will be asked, etc. I am keen to have a smaller group to discuss this further. Let me know who is interested in being part of this group. Thanks, Maria -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

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Site meeting with the Stephen Edge (Kiwibank)
by High St Cohousing 05 Nov '20

05 Nov '20

Hi All, We had a site visit/meeting with Stephen Edge today. Stefan Box was also there. We talked about all aspects of the building/process. It was a good meeting, here is a summary. He was interested in the following: *- Our relation with the builders. * I mentioned our relation with the builders and that we felt there was good communication and clarified our process of Site meetings and PCG meetings and group meetings. *- Progress on site* Overall we discuss all aspects of the build. He was happy with what he saw. Some units are close to completion, others are underway, etc. We talked about the units, the site works, laundry, landscape, driveway, retaining walls, balustrades, street angle parking, heritage fence, etc. *- Timeline update* I had to say something! So I did, I said that it is likely that the building will finish by the end of february considering the extension of time requested for the paint. Our current loan with Kiwibank is about to expire so we will need an extension. We agreed on extending it to the end of february 2020. *- Money * He wanted to have an update on current loans to work on projected drawdown until February. He wants to see an updated spreadsheet for loans: which shareholders have put in more money as loans to UCOL? Are we expecting more loans to come in in the coming weeks months? *- DCC Resource Consent requirements* He wanted to know if we had all in place to comply with our Resource Consent Requirements. In particular related to the heritage fence and site works. We dont want to get to the end and find that we have missed something... I mentioned that Code of compliance usually takes 4 weeks but we are having conversations with the DCC to potentially speed this step. *- Highlights of potential areas that might cause delays* Any variation related to site work, which we dont expect but must address asap if it happens. He asked about our intentions of finalising the common house and he was aware and understood that the kitchen was not part of the deal and was only possible if some contingency was left which we will assess at the end of the year. I mentioned that plumbing and electricity are all in place for the common kitchen. *- If Ucol shareholders were happy with their units* Hopefully I am right, I said we were all very happy. *- If we are still getting along as a group* Yes, very much so, meeting and progressing. And we are all very much ready to move. He asked if we are all ready to settle or if there is anything he needs to know. I didn't mention about the people that will not be moving in as I understand they will settle and either sell or rent later. I mentioned about the few shareholders that have sold their houses in the past months and the two that are currently on the market. I also said that most people will not need a home loan but some will need one and that these people are currently talking with the banks. *- Unit title limeline / lawyers input in this process and for settlement.* I mentioned that the surveyors are underway with the unit title / working with the lawyers. And that the lawyers will be ready to work on settlement documents as soon as we can. That they said that that can take around one week. I didn't mention our ideas of potentially moving in before settlement. I thought we'd better have a better idea from our lawyers before mentioning this to the bank. It Feels like a diary! Hope it makes sense and that I was fair/clear with my comments. Overall, he was very happy with progress on the project. Have a good rest of the day. Maria -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

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draft agenda for Thurs 5 November
by Jan Burch 04 Nov '20

04 Nov '20

Sorry folks, this is very late coming out. Attached are Min's updated body corp fees (now including long term maintenance). I'll add in anything received in the morning and try to get a final agenda out before 2pm Thanks Jan Agenda - UCOL meeting *5 November 2020 7.30-9.30pm* at Numberworks, 90 Crawford St, Dunedin and via Zoom - Meeting ID: 9016 25 9016 Password 25 25 25 https://otago.zoom.us/j/9016259016?pwd=ZGZQRnM2L2tsai90eENKRExQUEtJQT09 *Chair and note-taker:* Anne and Jan *Present: * *Apologies: *Gay * Appreciations: * * Common house kitchen update* *Budget Control Group *– private variations due *Maria* *Sky Dishes* *Donald and Miriam* *Forming the Conciliation Team Marianne* * Body Corp fees (long term maintenance included) Min* *Time line to–do list updates * *https://docs.google.com/spreadsheets/d/1H0NKzfH9NQXamP-Hx6HyrS0hvkhZ_TFpfl6TVAPcbOM/edit?usp=sharing <https://docs.google.com/spreadsheets/d/1H0NKzfH9NQXamP-Hx6HyrS0hvkhZ_TFpfl6…> * Valuation from Shane information given to Tina ?UCOL lawyer to review body corp send approved body corp to surveyor Appliances – F&P ideas on washing machines? DCC code of compliance? Any other updates?? *22 November workshops Induction 10.30-12.30 ; Toiora Agreement 1.30-4.00* Venue? Publicity? Presenters for Induction? (Warren to present Toiora Agreement) *Open Forum*

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re blurbs for Conciliation team
by mariannequinn＠xtra.co.nz 04 Nov '20

04 Nov '20

Hi team: attached is a composite of the blurbs/ bios I've received from those willing to put themselves forward to be part of our first Conciliation team. I'm encouraged by this great line up of talent, diverse experiences and different cultural backgrounds. I'm sure we're going to be able to form a really effective team from these nominations. ( We also hold open the option of someone being nominated who has perhaps been too shy to put themselves forward but whom others have a great deal of trust in). So please read through these names with a view to who you would feel confident approaching about a difficulty occurring at Toiroa High Street Cohousing, or them approaching you. At the meeting tomorrow night, we will go through the process of selecting the team of five, who will be our first Conciliation team. Thanks to everyone who gave thought to this. I'm always amazed by the talents we have within this group! Regards, Marianne ( on behalf of the 'Getting along team: Jan, Pauline, Alex and Gay) Marianne Quinn Level 3, 115 Stuart Street, Dunedin P.O. Box 20, Dunedin 9054 ph +6434773115 or 0211612050 Marianne Quinn Clinical Psychologist & Psychotherapist Level 3, 115 Stuart Street, Dunedin P.O. Box 20, Dunedin 9054 ph +6434773115 or 0211612050

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IMPORTANT - PRIVATE VARIATIONS INVOICE - TO PAY
by High St Cohousing 03 Nov '20

03 Nov '20

Hi all, As mentioned in my previous email, we have received our first invoice for PRIVATE VARIATIONS. Please refer to the image attached called PRIVATE VARIATION NOVEMBER and find your unit number. The amount to pay is shown in RED. Thanks everybody for transferring the money for the PAINT variation 14. Money has been collected. This payment is for around 50% of the paint variation 14. The remaining will be paid later. Refer to the SW invoice attached to this email. Jan is collecting the money into our social account. Please transfer the funds to our social account: Montpellier Social Club Account: Kiwibank *38-9019-0885655-00 * Please add a reference as described in the last column of the spreadsheet with your unit number/variation number. Let me know if you have any questions. Thank you. Maria -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

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Ucol-shareholders November 2020