February 2021 - Ucol-shareholders

Draft notes from 4 Feb (and corrected notes from 28 January)
by Jan Burch 06 Feb '21

06 Feb '21

Hi folks I'm very happy to have any additions/deletions/changes sent to me for the attached notes from Thursday's meeting. In addition I've attached the notes from the previous week, which I had sent out as final, but it was pointed out to me on Thursday that I'd inadvertently put the wrong heading at the top. So here they are, final notes, with the content still unchanged from the previous version, but this time it has a heading Notes rather than "draft agenda". Any items for next week's agenda also gratefully received. Thanks Jan

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Sunday at 3pm Vege Gardening hui... please
by Miriam Frances 05 Feb '21

05 Feb '21

reply if you plan to attend so we can organise space. Miriam

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Site photos
by Maria Callau 05 Feb '21

05 Feb '21

Maria Callau 021 1847490 Sent from my iPhone

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Site meeting
by Rainer Beneke 05 Feb '21

05 Feb '21

Hi all Work is progressing, the paths on the upper level are almost all done and they are finishing the levels on the lawn area. The common house including M3 are the places were most of the work is happening. Of cause we couldn’t get any commitments from S&W, however it seems that they will need extra time till the end of this month. So probably 1 week more than we are hoping for. We may be able to get our curtain and wardrobe people in once S&W have received Tim’s defects report. Regards Rainer Please call me if you need an urgent reply. Rainer Beneke +64 21 144 7700

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Fwd: UCOL matters
by High Street Cohousing 05 Feb '21

05 Feb '21

Confirmation (below) that all documentation was sent to our lawyers yesterday ---------- Forwarded message --------- From: Simon Milne <simon(a)mcmillanco.nz> Date: Fri, 5 Feb 2021, 8:48 am Subject: RE: UCOL matters To: High Street Cohousing <ucoldunedin(a)gmail.com> Hi Anne, Yes I can confirm that all of that information was emailed out to all of the various purchasers solicitors yesterday. Regards Simon Simon Milne PARTNER AND NOTARY PUBLIC McMillan&Co. LAWYERS ˑ MEDIATORS ˑ NOTARY PUBLIC Level 5, Forsyth Barr House, 165 Stuart Street, The Octagon , Dunedin 9016; PO Box 5547, Dunedin 9054 P *+64 3 477 2238* <+64%203%20477%202238> | M *021 729324* <021%20729324> | F *+64 3 474 5588* | *simon(a)mcmillanco.nz* <simon(a)mcmillanco.nz> | *www.mcmillanco.nz* <http://www.mcmillanco.nz/> Disclaimer: The information in this email is confidential and may be legally privileged. If you are not the intended recipient, please respect this and notify the sender immediately by telephone. Please also destroy this email. Thank you. *From:* High Street Cohousing <ucoldunedin(a)gmail.com> *Sent:* Thursday, 4 February 2021 9:00 PM *To:* Simon Milne <simon(a)mcmillanco.nz> *Subject:* Re: UCOL matters Hi Simon, I do hope you have been able to send our documents, sent to you a week ago, to purchasers' lawyers by now. At least one of our members has been waiting all week for her solicitor to receive and review the documents so that she can apply to Kiwisaver to use the money she has saved toward her unit. She needs to apply to Kiwisaver by 4 weeks before settlement which we hope is 5 March - 4 weeks tomorrow. Also her mortgage broker is unable to start approaching possible lenders until these documents have been received. Please attend to this urgently and let us know when it has been done. Thank you, Anne Thomson On Tue, 2 Feb 2021, 11:51 am Simon Milne, <simon(a)mcmillanco.nz> wrote: Hi Anne, Thank you for your emails below. I will work on the wording for both the dispute resolution provisions and that future purchasers need to be a party to the co -housing agreement and will come back to you as soon as possible. We are also urgently working on getting notification out to all of the purchasers solicitors which will be completed either later today or tomorrow and I will confirm as soon as this has been completed. Thanks Regards Simon Simon Milne *PARTNER AND NOTARY PUBLIC* McMillan&Co. *LAWYERS **ˑ** MEDIATORS **ˑ** NOTARY PUBLIC* Level 5, Forsyth Barr House, 165 Stuart Street, The Octagon , Dunedin 9016; PO Box 5547, Dunedin 9054 *P* *+64 3 477 2238* <+64%203%20477%202238> * | * *M* *021 729324* <021%20729324> * | * *F* *+64 3 474 5588* * | * *simon(a)mcmillanco.nz* <simon(a)mcmillanco.nz> *|* *www.mcmillanco.nz* <http://www.mcmillanco.nz/> Disclaimer: The information in this email is confidential and may be legally privileged. If you are not the intended recipient, please respect this and notify the sender immediately by telephone. Please also destroy this email. Thank you. *From:* High Street Cohousing <ucoldunedin(a)gmail.com> *Sent:* Tuesday, 2 February 2021 11:38 AM *To:* Simon Milne <simon(a)mcmillanco.nz> *Subject:* Re: UCOL matters Hi Simon When we were working on the Toiora Cohousing Members Agreement, we identified the following (second paragraph) as an area where you were going to suggest some appropriate wording. In particular, referring people to their right to go to the Tenancy Tribunal. Have you had a chance to look at this? Dispute Resolution and Mediation NOTE – This section awaiting advice from our lawyer Disputes vary in scale and may affect a few or many members of the Group. For this reason, different strategies for dispute resolution will be employed as appropriate. For example, disputes may remain between two residents, or, if they affect the entire Group, they may appropriately be resolved via the Group Decision-Making Process. If there is a dispute between owners and/or residents, the parties should first meet face to face to discuss the issue. The parties may seek assistance from a member of the Conciliators Team. If the dispute is still not resolved, the parties are obliged to appoint and consult a professional mediator and go through the recommended mediation process before seeking legal action. Any cost of mediation is to be shared pro-rata between the parties. Many thanks, Anne Thomson On Mon, Feb 1, 2021 at 1:59 PM High Street Cohousing <ucoldunedin(a)gmail.com> wrote: Hi Simon I trust the Body Corporate rules and unit title plan along with notification of there being no covenant on the title has now been sent to all purchasers' solicitors. You were going to give us some wording that could be included in Further Terms of Sale in future Sale&Purchase agreements so that future purchasers would commit to being part of a cohousing neighbourhood. We see that being included in our Toiora High Street Cohousing Membership Agreement, which we are working on now. Thank you for your time and your advice last week - it was very helpful. Ann

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Fwd: Health and safety issues working on premises before ownership
by Gay Buckingham 04 Feb '21

04 Feb '21

Sorry, I meant to include this in the last email re early access Gay Gay Buckingham +64 27 4544012 > Begin forwarded message: > > From: Sandy Ross <sfross(a)xtra.co.nz> > Subject: Health and safety issues working on premises before ownership > Date: 3 February 2021 at 8:35:53 PM NZDT > To: Alex King <alex(a)king.net.nz>, Gay Buckingham <gaybuckingham(a)tuatara.net.nz> > > My and Sara’s thoughts on Health and safety issues working on premises before ownership. > > Regards > > Sandy >

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Discussion re Access Prior to Settlement
by Gay Buckingham 04 Feb '21

04 Feb '21

This is the paper circulated around the Admin group, which I attempted to summarise last night. The document lays out options and adds some considerations – members will think of more. (The additions in red came out of last nights meeting.) Best, Gay Gay Buckingham +64 27 4544012

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Minute of record
by High Street Cohousing 04 Feb '21

04 Feb '21

Hi Jan, For inclusion in tonight's minutes: *Induction Workshop *held on 30 January 2021 at Centre for Sustainability 11 people attended, including David Bainbidge-Zafar from DCC. Some stayed for shared lunch Follow up email asking people to express interest in renting or buying One response so far (renting) – added to Google Drive folder “Prospective buyers/renters” - https://drive.google.com/drive/folders/1dzKCw1z7WabMLH2StvL_igO8WEPL6gEk?us…

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Agenda for tonight: 4 Feb attached
by Jan Burch 04 Feb '21

04 Feb '21

If anyone wants a hard copy for tonight please text me on 027 455 4559 before 6pm. I'm going to pop into my work to print off hard copies for Donald and me so can easily do extra if it would be helpful. See you soon Jan

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Budget Control Meeting Summary
by High St Cohousing 03 Feb '21

03 Feb '21

Hi all, We had a budget control meeting yesterday to go through our budget and contingency and for planning ways to spend the remaining of our contingency (if any). The conclusion of our meeting was that at this stage* we don't have all the information needed to provide a clear figure.* But we can provide the following summary and recommendations: *SW CLAIMS & INVOICES * - We have just approved CLAIM 28 - SW Invoice for around 266K which includes around 82K from variation (mainly site works). - We are expecting to receive the last claim next month which will be for an amount closer to 350 + 20K of variations approved/expected. - We are in the process of approving payments for consultants for around 25K . - As today, we have received final invoices from Surveyors, Archeologists, etc. and are still expecting final invoices from other consultants (Eng, Arch, Project Manager, QS, Lawyers, etc.). *OVERALL BUDGET* *& TIMELINE* On our overall budget, there are a few areas that are unknown and hard to estimate: e.g. lawyers final invoice (for unit title and settlement), Interest amount to pay for our kiwibank loan, insurance, DCC final invoice for inspections & CCC, consultants final invoices, etc. In addition we are expecting funds to be introduced from the sale of the DCC unit. We feel that the variables are too great to try to estimate how much money will remain after settlement. *The exact amount remaining will not be known until settlement.* The contract with SW will finish in a few weeks but the company can still operate for a few weeks/months. So there is no rush... *RECOMMENDATIONS* We feel that the best idea is to finalise SW contract, receive and pay their final invoice due in March, receive and pay all consultants final invoices (March/April), go through the units settlement process, pay back the kiwibank loan and receive funds from the DCC unit. Once all that is done, we will have a clear amount in front of us to work with and we can then decide how to spend it over the coming months. Once all money is gone, we'll close the company and UCOL will be history (ideally: no profit & no loss). We'll then operate under our body corp structure. Sounds simple but we still need to go through it... *POST SETTLEMENT THINGS TO DO - WORKING BEES * We have also made a list of things that we need to do post settlement. This could easily add up to 100K (we have estimated materials only) Here is the list (order is not showing priority as we need to discuss this with the group): - Bikeshed (around 30m2) - Pergolas for 9 units (A units and H units) - Cover canopy for 6 units (D units) - Letterboxes - Patio fences (between units) - Install range hood to common kitchen - kitchen final fit out - dining room furniture - Sauna/Spa fence - Veggie garden fence - Landscape (?) planters/benches... Please note that we have allowed for some money for the kitchen in our original budget, this is something we can discuss tonight. Specifically we would want to go ahead with the installation of the Rangehood which is important to do before final inspection. The rest could come after... See you all tonight. Maria -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

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Ucol-shareholders February 2021