May 2021 - Ucol-shareholders

Notes UCOL_6 May 2021
by Anna Maxwell 12 May '21

12 May '21

Here are the notes again from last week’s meeting. I have added a request to please flatten paper for recycling bins and comment that we haven’t received the final S&W bill. Anna

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From Sue: Agenda for UCOL meeting Thurs. 13th May, 2021
by Susan Taylor 12 May '21

12 May '21

Agenda for UCOL/Toiora Meeting, Thursday 13th May 2021, 7.30pm at Toiora High Street Cohousing Common Room. Chair: Sue Notetaker: Anna Apologies: Rosemarie and Maurice, Present: Round of appreciations: PCG and BCG: Group updates: As required, with those related to the PCG and BCG taking precedence. Common House meals: Structure, frequency, etc. Open Forum: Sent from my iPhone

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Alarm system update
by High St Cohousing 11 May '21

11 May '21

Hi all, I met with Calvin (SW) and Aotea yesterday and we had a PCG meeting today. As most of you might have heard, the inspection of the sounders went fine on Friday. Unfortunately, when they were testing the rest of the alarm system (sounders in the stairwells, etc.) they found that some of the system that was previously working ok is not working any more... The reason is that when digging and concreting some of the posts for the fences, some of the alarm system cables were damaged... This is very sad news, it means we need to fix it before we can actually finish this project. It will cost us more money. Aotea and SW have identified the problem and presented a solution which is to dig a trench along high st (along the path) and install a new cable, reconnecting the cable that goes to the 3 stairwells. SW/Aotea will provide an indicative cost for the remedial work. Once we agree on that they will do the work as soon as they can (they said they might start in a few days). At this stage, our MAIN priority is to get a code of compliance certificate so the bank can release the titles/ we can settle and return the loan to kiwibank. Just a reminder that we are spending around 1,000$ per day... every single day that goes by on interest. *The Budget Control had informal discussion about this and we strongly recommend NOT to spend any more money in the Kitchen/Fence/Landscape until we know the extent of the cost we will be facing to fix this problem including extra costs associated with interest to the bank*. We hope to have a clearer picture sometime in the near future and we'll reassess the situation. Whatever has been committed up to today is ok, but let's put all other planned expenses on hold until this is solved. Hope this makes sense.. On a separate matter, SW will be on site over the coming few days working on the outstanding issues included in the defects list. I hope somebody will be on site to open the doors as I will not be able to be here. Thanks, Maria -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

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Garden Group Meeting next weekend
by Maria Callau 11 May '21

11 May '21

Hi all, The Garden Group would like to meet this weekend to discuss an overall plan. I suggest we meet on Saturday at 3pm in the common house. Sending this to everybody as I am unsure who is in the garden group and don’t want to miss anybody. Let me know if you can make it. Thanks, Maria Maria Callau 0211847490 SUR Architecture Limited Sent from my iPad

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Draft minutes
by Anna 06 May '21

06 May '21

Hi all Draft minutes from last night’s meeting. Please let me know any corrections/mis-representations. Anna

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Re: [Ucol-shareholders] Agenda for Thurs 6th May
by Rainer Beneke 06 May '21

06 May '21

Hi All We agreed to meet weekly till settlement, presumably because UCOL has things to finish. The agenda is again jumbled with UCOL business (PCG, BCG, landscaping) and Toiora business. I agree with Alex about the need to talk about PCG responsibilities, and the same applies to BCG responsibilities. Can we please keep these two agenda items on the top of the list for tonight. Regards Rainer Please call me if you need an urgent reply. Rainer Beneke +64 21 144 7700 > On 6/05/2021, at 1:57 PM, Alex King via Ucol-shareholders <ucol-shareholders(a)list.king.net.nz> wrote: > > Under PCG (we haven't had a meeting) can we add: > > Project control for finishing jobs. > > I.e. the PCG and Stefan were responsible for the main S&W contract. > > There are several finishing jobs that the company is responsible for that were taken out of the main contract and we are doing ourselves. > > It isn't clear to me that sufficient project planning/leadership is happening around those finishing jobs, I would like to clarify if the PCG is still going to handle those or if not, who is? > > Thanks, > Alex > > On 6/05/21 1:47 pm, Anne Thomson wrote: >> Apologies for a late addition, but can we add "a new date for official opening" - I will propose Sat 29 May >> >> Anne >> >> On Tue, 4 May 2021, 6:32 pm Susan Taylor, <taysue70(a)gmail.com> wrote: >>> Agenda for UCOL Meeting, Thursday 6th May 2021, 7.30pm, at Toiora High Street Cohousing Common House. >>> Chair: Sue >>> Note taker: to be advised >>> >>> Apologies: >>> Present: >>> Round of appreciations: >>> BCG: >>> PCG: >>> Common House: >>> Heritage Fence: >>> Kitchen: >>> Gather: >>> Fire guard in Common House: >>> Working Bees: >>> Any other updates >>> >>> >>> Sent from my iPhone >>> _______________________________________________ >>> Ucol-shareholders mailing list >>> Ucol-shareholders(a)list.king.net.nz >>> https://list.king.net.nz/listinfo/ucol-shareholders >> >> >> _______________________________________________ >> Ucol-shareholders mailing list >> Ucol-shareholders(a)list.king.net.nz >> https://list.king.net.nz/listinfo/ucol-shareholders > _______________________________________________ > Ucol-shareholders mailing list > Ucol-shareholders(a)list.king.net.nz > https://list.king.net.nz/listinfo/ucol-shareholders

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Agenda, 6th May
by Susan Taylor 06 May '21

06 May '21

Below is the agenda for tonight's meeting. Agenda for UCOL Meeting, Thurs. 6th May 2021, 7.30pm at Toiora High Street Cohousing Common Room. Chair: Sue. Note taker: Anna. Apologies: Rosemarie and Maurice, Ngaire. Present: Round of appreciations: Group updates: - Heritage Fence - Kitchen - Gardens/Landscaping - Gather - Other Payment for hot water & electricity (Frances): Fireguard in Common Room: Key entry for fire alarm inspectors: Working bees: Open forum: I Sent from my iPhone

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Friday 8am - Keys to open H/D/C units
by High St Cohousing 06 May '21

06 May '21

Hi Everyone, The project needs somebody to open all doors of the H block units on Friday 8:00am for the inspector to view the sounders. I can't be here as I have to be at the office. If you can help with this task, please reply so we can get this organised. Thanks, Maria -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

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From Sue. Two late additions to tonight's Agenda.
by Susan Taylor 06 May '21

06 May '21

Below are two late additions to the Agenda just sent out. They are: Project control for finishing jobs (Alex) New date for official opening (Anne) Sent from my iPhone

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Agenda for Thurs 6th May
by Susan Taylor 06 May '21

06 May '21

Agenda for UCOL Meeting, Thursday 6th May 2021, 7.30pm, at Toiora High Street Cohousing Common House. Chair: Sue Note taker: to be advised Apologies: Present: Round of appreciations: BCG: PCG: Common House: Heritage Fence: Kitchen: Gather: Fire guard in Common House: Working Bees: Any other updates Sent from my iPhone

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Ucol-shareholders May 2021