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shared meal on saturday
by Jeffrey Robinson 03 May '21

03 May '21

Hi everyone The kitchen group proposes that we begin our 4 day rotation of shared meals this saturday. The common-house kitchen won't be ready until June but we can get into the swing of it now. Remember that on the 4th, 12th, 20th and 28th of the month (divisible by 4) dinner will be at 7.30 and on the 8th, 16th and 24th of the month (divisible by 8) dinner will be at 6pm. So, this saturday we will have a shared pot-luck meal at 6pm. See you there! Jeffrey

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Parcels delivery to commonhouse vestibule
by Karen Or 02 May '21

02 May '21

Kia Ora The Commonhouse group has set up a table in the vestibule for couriers to place parcels there. We will add some signs to direct couriers to the vestibule. We will also place a noticeboard on the table for each unit to place your courier bar code, so couriers can scan it to prove they were there. Please refer to below email sent from Sander – regarding how to apply for one from delivery companies. Thanks, Karen --------------------------------------------------------------------------------------------------------------------------------------------------------------------- On Monday, 29 March 2021, 09:32:07 AM NZDT, Sander Zwanenburg <sander.zwanenburg(a)otago.ac.nz<mailto:sander.zwanenburg@otago.ac.nz>> wrote: Subject: [Ucol-shareholders] mailboxes, keys, mail, parcels, sign Hi all Regarding parcels, if you wish to always leave your parcels in a designated spot, you can inform delivery companies as follows: * NZ Post and Courier Post * https://www.nzpost.co.nz/personal/receiving/delivery-options/parcel-leave * You need an individual account on their site * They probably will send you a card with a code to verify you actually live there * Freightways group * https://www.leavemydelivery.co.nz/#atl_form * This group includes NZ Couriers, PosteHaste, CastleParcels, NowCouriers, Pass the Parcel, DX mail * Aramex * https://www.aramex.co.nz/tools/e-authority-to-leave/ * formerly FastWay Couriers * I’ve just done so for each of these, instructing: Go to end of driveway, up the steps, and leave in vestibule Some of the above companies would install a bar code or ask you to do so, such that couriers can scan it to prove they were there. We will need to make sure couriers can actually enter the vestibule, so the door is to be unlocked during daytime. Please note, we have put up unit numbers only; we may want a bigger “25 Alva Street” sign, or just “25” – can the ‘sign’ team take this on board? Many thanks Sander --------------------------------------------------------------------------------------------------------------------------------------------------------------------

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opening
by Roz Wilson 01 May '21

01 May '21

We agree with sue t, get settlement then choose a date. Regds roz and michael

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Date of official opening
by Anne Thomson 01 May '21

01 May '21

Hi all I have failed to get organised about the 'official opening' intended for 15 May. I have sent you the list of people who were invited by separate email (I hope) When we set the date, we imagined we would be settled well before this. But now it seems to be not certain that we will be able to settle by 15th - given that the fire inspector is booked to re-inspect the fire alarm sounders on 7 May, and then there could be another 5 days to the end of the DCC process, and a further 3 days (at least) to settlement. I think we do need to wait until settlement before we hold an 'official opening'. What do others think? Anne

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Groundbreaking Invitations
by Anne Thomson (via Google Sheets) 01 May '21

01 May '21

Attached: Groundbreaking Invitations.pdf Sent using Google Docs https://docs.google.com/ This is the list of people invited to the Groundbreaking in November 2018

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Draft notes from tonight's meeting
by Anne Thomson 30 Apr '21

30 Apr '21

Hi all Attached are my first draft of notes for tonight's meeting. Please send me any corrections or additions. Remember - working bee on Saturday from 9am. All sorts of possible jobs, primarily relating to the excavator digging holes. And shared Friday takeaways/leftover in the common house - 6pm Anne *Notes of UCOL meeting held on Thursday 29 April 2021 at 7.30pm* *in the Toiora common house (with fire)* *Apologies:* Rosemarie, Maurice, Miriam, Donald, Gay, Sandy, Jess, Ngaire, Marianne, Claire *Present: *Sara (chair), Anne (notes), Maria, Min, Karen, Rainer, Sander, Frances, Anna, Anthony, Tim, Alex, Kristin, Pauline, Sue, Catherine, Jeffrey *Minute 1: That the kitchen group be authorized to spend up to $25K initially on washing-up line, freestanding oven + installation. * *Minute 2: That the heritage fence group be authorised to accept the quote from Frank Scurr for new gates and to explore ways of matching the DCC grant of $15K for refurbishing the fence.* *Minute 3: We agree to the proposed budget for finishing the guest bedroom suite.* *Appreciations: *Washing machines use, Donald for weeding, Sandy for lawn mowing (the second cut) *BCG recommendations* Nicola has given BCG forecast final position, assuming settlement soon, final expenses known next month. Seems likely that we will overrun our budget by a bit. We still have money in contingency, but not as much as we had hoped (if we settle within the next month) - 75% of hoped-for contingency left. $250K cash remains this month but still have S&W final account, plus lawyer plus loans to repay. $60K allocated in budget will not be used, so only $20K overdrawn, which we can find by reducing kitchen and heritage fence budget by 25%. *Kitchen* - Recommend that kitchen group spend up to $25K on washing-up line, freestanding oven + installation. (Budget also includes $12K for items already ordered + installation, and DCC building consent) *Heritage fence* - Nicola’s figures suggest that money already spent on heritage fence ($14,600 already [too high]) + money committed to be spent = $82K over $80K budget. (When setting complete budget, ZealSteel quote for fence $120K, drastically reduced when included in budget.) DCC grants $5K plus $15K: need to do work to spend money to access the grants. $5K grant to complete accessway plus refurbishment of existing gates and making new gates. This work is required by resource consent and Heritage NZ consent. DCC doesn’t count new gates and moving gates as Heritage $15K grant to complete missing fence where bike shed was. Frank Scurr much cheaper for manufacture of new gates, but Zeal Steel has scoping exercise information of fence restoration. 3, possibly 4 original gates may be able to be found – between 7 and 11 new gates required. Best to use both firms. Covenant requires preservation of archway and fence for 5 meters, adaptive use of fence is part of resource consent. Get gates done, do as much of the fence restoration now as we can for the money we have. - No budget for bike shed – next after kitchen and heritage fence. - Other small items like landscaping around M2. Landscaping in budget $42K – some now being spent. Some could go to bike shed. *Minute 1: *That the kitchen group be authorized to spend up to $25K initially on washing-up line, freestanding oven + installation. *15G;2B* *Minute 2: *That the heritage fence group be authorised to accept the quote from Frank Scurr for new gates and to explore ways of matching the DCC grant of $15K for refurbishing the fence. *13G;4B* Fire guard in common house – imperative with children around. $800 quote from Mitre 10, twice that from Otago Fire. This is body corp item. Tim and others will look at possible homemade options over the next week, otherwise we will buy the Mitre10 fireguard for $800 Note: some expenses that properly belong with the Body Corp will be paid by UCOL for the time being, and invoiced to Toiora body corp when the company is wound up. *[Black card* from Rainer – group needs to consider how to respond. Min offers to have informal chat with Rainer in first instance over the weekend. Conciliation team will also be meeting this weekend.] *PCG* · Fire alarms –sounders installed in H block bedrooms yesterday. DCC fire inspector is in Invercargill this week, will need to sign off when he’s back next week…… · C1/C2 steps - working bee needed to create steps to High St. Maria and Tim will look at concept design for C1/C2 steps and bike shed *Common house* Sound panels – initially put up pale blue in corner by toilets, installation as soon as glue is sourced. Preference not to use metal shelving in common house – could be used in pantry, laundry, garden shed workshop, meeting/craft room. Use wooden shelving and bookcases in common room, could also cut down doors for shelving. * Named items in common house to be removed within the next 2 weeks. *Guest room* Costing for guest bedrooms - $1135 including painter *Minute 3: *We agree to the proposed budget for finishing the guest bedroom suite. *15G;2B* *Update on Gather* One workshop has been held, another will be scheduled. Link sent out some time ago to access Gather – Sander can reissue invitation. At least one person per household to be able to access Gather. Capability to set up email group for workgroups and other teams. What domain do we want to use? highstreetcohousing.nz currently, we could also register toiora.nz as linked domain name. General agreement that this is a good idea. *Working bee this weekend: from 9am Saturday* Macrocarpa will be delivered and stacked outside A2. Post-digger/excavator will be onsite until end of next weekend. · Digger delivered Friday afternoon for 10 days, experimental first holes, volunteers needed to drive digger without hitting drains or fibre optic cables. Also need to mark out with string/paint where posts go. Once holes are dug, can look at shifting dirt, barrowing spoil to agricultural area under topsoil · Concrete mixer needs to be assembled. · C1/C2 step to be designed and constructed · Possibility of attaching sound boards to walls in CH if the glue is here. · Compost bins construction (if materials available) Will the digger this weekend be used for M units? No – difficult access for excavator, easier to dig a few holes by hand, materials for other pergolas will be already onsite. * Need to provide access between H and A blocks for delivery of macrocarpa and excavator, keep car park spaces clear tomorrow. *Next meeting: Thursday 6 May??* *Sue is chairing in May – who will be note-taker??? *

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monday booking the common house for kitchen group
by Jeffrey Robinson 30 Apr '21

30 Apr '21

Hi everyone The kitchen group will meet at 7.30 in the common house on monday (unless something else is already planned for that space??). Anyone can attend of course. Free chocolate brownie for all attendees (no, not really). J

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DCC Inspector on site Friday the 7th May at 9AM
by High St Cohousing 30 Apr '21

30 Apr '21

Hi all, The DCC inspector will need to access all units at HIGH st block to "view" the sounders and will run a full sound test. *The inspection will be done on Friday the 7th May.... 9AM* Please make sure that all bedrooms are accessible. I will give them the key and hope that this is the last time they come! Thanks, Maria -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

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Fwd: FW: Co Housing Electrical Items
by High St Cohousing 29 Apr '21

29 Apr '21

Hi all, Following your instruction to ask Stefan about delays in the laundry/washing lines, I have done so. SW said that in order to complete the job, they requested us to do two things: Provide details related to towels rail and extract fan AND remove stuff from the garden shed. We have removed the stuff from the garden shed but have not provided the details, so they say they can't complete the job until we provide the details. Thanks, Maria ---------- Forwarded message --------- From: Stefan Box <stefan(a)reececonsultants.co.nz> Date: Fri, Apr 16, 2021 at 3:47 PM Subject: FW: Co Housing Electrical Items To: Tim Ross <tim(a)architype.co.nz>, Rainer Beneke <rainer.ucol(a)gmail.com>, High St Cohousing <ucolbuild(a)gmail.com> Hi All, Please see below…. *Tim* – Can you please advise of a solution for the towel rails and the mounting of the extract fan? *Maria/Rainer* – Are we able to get the items in the other end of the laundry removed so the electricians can have access? Pretty disappointing that they raise this on the Friday of the week they were supposed to do the work, but becoming accustomed to that. Thanks, *Stefan Box* *Director* *This message is confidential. If you are not the intended recipient of this message then any use, dissemination, distribution or reproduction of this is prohibited, If you have received this message in error please notify us immediately and delete the message from your system.* *From:* Calvin <Calvin(a)stevwill.co.nz> *Sent:* Friday, 16 April 2021 3:42 pm *To:* Stefan Box <stefan(a)reececonsultants.co.nz> *Cc:* Hayden Guise <Hayden.Guise(a)aoteaelectric.co.nz> *Subject:* Co Housing Electrical Items Hi Stefan, Thank you for your time today. 1. Heated Towel Rails – As discussed the smallest size towel rails Aotea have been able to find is 450mm wide and is 120 off the wall.. Now the problem is we can install it however we wont be able to open the shower door as the rail will be in the way. All cables are in the wall etc for it. Can you please let us know what you want to do here? 2. Laundry – Aotea are unable to finish due to the owners stuff being in the way i.e. old doors etc. further to this, how are the wanting the extract fan mounted? Kind Regards, Calvin Beel Quantity Surveyor MNZIQS, Reg QS Stevenson & Williams Limited *Please note my emails are checked twice a day, should any urgent matters arise please contact me at our office* -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

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re minor item that could come off agenda for tonight's meeting - collecting bins post emptying
by mariannequinn＠xtra.co.nz 29 Apr '21

29 Apr '21

Hi all: Liz, Kristin and myself have undertaken to put the bins out for collection each Monday night/ Tues morning. It would be helpful if one or two others were willing to bring these in post them being emptied, as Liz and I both leave for work quite early. If you are willing, please respond to me directly and I will confirm the resultant 'Bin team' composition with Sara to just include in the Minutes. I won't be able to be at tonight's meeting. Thanks in anticipation - Marianne Marianne Quinn Level 3, 115 Stuart Street, Dunedin P.O. Box 20, Dunedin 9054 ph +6434773115 or 0211612050

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