Hi all,

This is great work that Gay and Roz have done, producing the three forms of information.

For prospective *buyers*, I would still like to see a requirement that they come and meet us beyond an induction workshop - a common meal (which could be after a workshop), a Toiora group meeting (because they need to know what that is like) and if possible a working bee. For their own sake, they need to know what it's going to feel like to be part of a neighbourhood where this level of interaction and doing things together is normal and expected.

I think this sort of thing would be very helpful for tenants, but recognise that it isn't practical to require it. But we should make sure that the invitation is there, so that prospective tenants know they are welcome to come along and see what we're like.

I think the 'buddy' is an excellent idea - and perhaps it happens informally, depending who people talk to when they first meet us. But it's the people for whom it doesn't happen informally for whom it is probably most important - I think we need to identify people who are willing to be available for conversations about cohousing, etc. And for us to be proactive about engaging new people in conversation, offering to meet them later for coffee, etc....

Anne

On Tue, Nov 17, 2020 at 9:20 PM Jan Burch jrb5050@gmail.com wrote:

Thanks to the Gay and the rest of the renter/boarders/flatmates/purchasers information team for three clear, succinct and friendly documents. I am very impressed with what their work has produced. I really like the format and tone, and I love that we have something (even in draft form) for Sunday's induction.

My only question/suggestion is whether we want to allocate new people to Toiora Cohousing a "buddy". I think my buddy was Alex or Anne, and my lack of memory on which one it was shows how little I contacted them specifically for information, but it was kind of nice to know that there was someone who was designated to "take care of me". Inevitably new Toiora Cohousers will find their own niche and (we hope) build their own close relationships within the community, so once could argue a buddy is not required, but maybe it provides a safety net/safety blanket to facilitate the integration of newcomers. Anyone joining now will have missed all the bonding we have done over the ups and downs/highs and lows of getting to our move in date, and they might need that extra support of knowing that someone is specifically looking out for them.

Maybe the team already discussed this and chose to not include a buddy for new owners or renters, in which case I'd be keen to hear/read the path that led to leaving out a buddy. Thanks Jan

On Tue, Nov 17, 2020 at 8:35 PM Gay Buckingham < gaybuckingham@tuatara.net.nz> wrote:

...

We undertook to have our material sent around early this week. Here it is.

You will see we have ended up writing three different drafts; one for potential renters; one for potential flatmates/boarders; one for potential purchasers.

Please add your 5 bobs worth and get back to us asap as we think it would be good to have printouts available on Sunday.

Best, From Anne, Roz, Mike, Alex, Gay (Renter/boarders/flatmates/purchasers information team)

Gay Buckingham +64 27 4544012

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Great work from everyone in this team and to Gay for putting together the documents. I also think a buddy should be offered but not insisted on in the document.

Kind regards,

Frances

On 18/11/2020, at 10:41 AM, Gay Buckingham gaybuckingham@tuatara.net.nz wrote:

<Renting etc. 3doc.docx>

Hi Alex

Yes, the way this is worded does set up another class – people living at Toiora, ie boarders/flatmates (and would probably include adult children) who have not committed to the cohousing way of living.

We made the assumption that unless people were prepared to commit to cohousing living and philosophy, they would not be entitled to use of common facilities because they might contravene policies we have debated and hold dear. We also agreed we are utterly opposed to signs, especially signs about rules, where we live.

It seems to me this may need whole group discussion, not just our little group. It probably affects you more than anyone, Alex, I wish you had been able to come to our previous small group meetings or participate in drafts we circulated.

Perhaps we could use the ‘Renting' and ‘Purchasing' sheets this weekend and leave the Boarders/Flatmates/Adult Children page to further debate?

Will we put it on the next agenda? And perhaps working bee expectations too?

Best, G

Gay Buckingham +64 27 4544012

On 18/11/2020, at 3:22 PM, Alex King alex@king.net.nz wrote:

Thank you Gay and team for making it a bit less bureaucratic (e.g. the compulsory reading.)

I still thing the "Joining Process for Flatmates or Boarders" could be tweaked a bit.

It seems to set up 2 different classes of non-owner/tenants; those who "would like to become part the community" and those who don't want to. The process of becoming part of the community is to attend an induction, a meeting, a shared meal and a working bee

I see the intent behind it, to make it less onerous for people who don't necessarily want to be fully a part of the community. What I don't like about it is setting up 2 classes of residents, and potentially not allowing some residents to use common facilities. Is it indented as an "all in" or "all out" thing, and you have to be "all in" in order to use the common house or common washing machine, for example?

One potential way around this would be to simply say that anyone using the common facilities agrees to abide by the rules. There might be a notice in the common house saying this. The common house/facility rules would be part of the cohousing agreement I expect. It would apply to everyone using the common facilities; owners, tenants, flatmates, visitors. etc.

One thing we still need to work through IMO is what level of expectation is there for participation in working bees? e.g. for meetings my understanding is that one person from each household should attend. What about working bees? Is every adult in the community expected to contribute, or is there a per-household expectation? Dependent on the number of people in the household? (A wider scope than this document but potentially impacts on it.)

What about adult children who live with us? They would be included under the flatmates and boarders section I assume, so those coming back to live with us would need to commit to common meals, meetings and working bees if they wish to use the common house as it stands.

Thanks, Alex

On 18/11/20 10:41 am, Gay Buckingham wrote:

...

Page three (New Owners) amended as per Anne’s suggestion Gay

Hi

The covenant is mentioned in the draft Toiora Agreement for discussion on Sunday.

I’m assuming that the “Renters’ “ document will be added either to the body of the agreement or added as an appendix.

Cheers

Warren

From: Ucol-shareholders [mailto:ucol-shareholders-bounces@list.king.net.nz] On Behalf Of Catherine Spencer via Ucol-shareholders Sent: Wednesday, 18 November 2020 3:28 p.m. To: Gay Buckingham gaybuckingham@tuatara.net.nz Cc: UCOL shareholders ucol-shareholders@list.king.net.nz Subject: Re: [Ucol-shareholders] Draft Renter/Boarder/Flatmate/Purchaser Informations Sheets

All of these documents are excellent materials. Thank you.

The one thing which is missing, especially from the New purchasers doc is any mention of the covenant on the title. While this would normally be covered by estate agents and then lawyers doing due diligence, I think it would be good to have it up front… It underpins much of the what else we are saying and our other documentation.

Catherine

On 18/11/2020, at 10:41 AM, Gay Buckingham <gaybuckingham@tuatara.net.nz mailto:gaybuckingham@tuatara.net.nz > wrote:

Page three (New Owners) amended as per Anne’s suggestion

Gay

<Renting etc. 3doc.docx>

Gay Buckingham

+64 27 4544012

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Jan wrote . . .

My only question/suggestion is whether we want to allocate new people to Toiora Cohousing a "buddy". I think my buddy was Alex or Anne, and my lack of memory on which one it was shows how little I contacted them specifically for information, but it was kind of nice to know that there was someone who was designated to "take care of me". Inevitably new Toiora Cohousers will find their own niche and (we hope) build their own close relationships within the community, so once could argue a buddy is not required, but maybe it provides a safety net/safety blanket to facilitate the integration of newcomers. Anyone joining now will have missed all the bonding we have done over the ups and downs/highs and lows of getting to our move in date, and they might need that extra support of knowing that someone is specifically looking out for them.

Maybe the team already discussed this and chose to not include a buddy for new owners or renters, in which case I'd be keen to hear/read the path that led to leaving out a buddy.

We are in favour of a buddy system and I should have explained why we didn’t include it – sorry – which was no matter how we tried to introduce the idea, it ended up sounding like part of a boarding school prescription and very off-putting.

Added to that was our rationale (or hope) that if we agree (as per as last meeting) to ensure each joiner has a buddy, then it might be good if buddying was talked about at, and developed naturally out of, their first physical contact with Toiora people, probably at the induction.

But this is all draft material. Suggest additions or changes as you will.

Gay

I fully agree with Min. There will be older children who are part of households but they do not at this stage want to be fully part of our Cohousing rhythms. I would not like to see them barred from the Common House, but welcomed and invited to be part of our community. Their parents are likely to be fully involved.

I hope to hear Min’s daughter enjoying the piano.

Frances

On 18/11/2020, at 9:00 PM, Y Lee yblees@orcon.net.nz wrote:

I think this is good information for an incoming tenant / boarder.

However, I do have a couple of questions/comments:

1. In what situation would EV charging not be available to all residents?

I'm sure the EV owners intend to work out a roster so everybody will have access to charging facilities as often as they need. This would include borders and tenants who have EV's.

2. WRT to this line "If you are living in a cohousing household and decide you would like to become part of the community and share our common facilities".

My daughter does not intend to regularly take part in meetings, working bees, cooking or eating shared meals. Does this mean she cannot come into the common house? I feel this is too harsh, and not at all inclusive. This will be her home as long as she wants it to be, and I don't want her to feel unwelcome. She will very likely take part in community life on her own terms. Also, we hope to have the piano in the common house, where she will visit to play it.

Regards Min

On 17/11/2020 8:34 pm, Gay Buckingham wrote:

...

We undertook to have our material sent around early this week. Here it is.

You will see we have ended up writing three different drafts; one for potential renters; one for potential flatmates/boarders; one for potential purchasers.

Please add your 5 bobs worth and get back to us asap as we think it would be good to have printouts available on Sunday.

Best, From Anne, Roz, Mike, Alex, Gay (Renter/boarders/flatmates/purchasers information team)

Gay Buckingham +64 27 4544012

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