Agenda for Thursday 1 October - Ucol-shareholders

30 Sep 2020


      *Agenda for meeting of Toiora High Street Cohsouing*
*Thursday 1 October at 7.30pm*
at Numberworks, 90 Crawford St, Dunedin
or via Zoom
Meeting ID: 9016 25 9016   Password 25 25 25
https://otago.zoom.us/j/9016259016?pwd=ZGZQRnM2L2tsai90eENKRExQUEtJQT09
*Chair and Notetaker*: Sue and Anne
*Apologies:*
*Appreciations:*
*7.45pm            Tina Gillan, Rothbury Insurance*
1/            Body corp insurance – what does it cover? Why do
we need regularly updated valuations?
2/            Public liability insurance – do we need it? Why do we need
it? What does it cover?
3/            Contracts works insurance for later work on units – when do
we need it? How big a project?
4/            Our current contracts works insurance finishes when the
contract does – when the builders hand over the building. When does the
body corp come into existence – at that point, or when we individually take
possession (and UCOL ceases to exist)? What insurance cover do we (UCOL)
need between the end of the build and settlement?
5/            What can we do on site and in our units in the period between
end-of-build and settlement. Does work inside units (eg painting) have any
insurance implications?
*8.15pm            creating our timeline*
·         insurance
get quote
change to Toiora house insurance after builders finish
(payment?)
·         electricity supplier
prepare options (subgroup)
select supplier (group)
change supplier when builders finish? or when we settle?
·         curb and angle parking
drawings to DCC for approval
approved drawings to S&W
build S&W (Hall Brothers)
·         fence openings for unit access (also needed for S&W site works)
quote for concrete cutting
remove fence panels and 1 x gate & post
cut nib wall
·         body corp
approve body corp
·         unit title
cut nib wall for surveyor
send approved body corp to surveyor
house/unit numbers????
????
·         appliances
·         letterboxes
design
group approval
build letterboxes
·         quote for essential commercial kitchen
·         5 wall units (first half)
2 x H-units; 3 x A-units
·         Driveway
·         Laundry finish inside and/or paint
·         Washing lines
·         Review and complete group agreement
*Any other matters needing to be discussed before next week*