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Annual reports to be approved at our Thursday meeting.
by Alex King 18 Jun '21

18 Jun '21

There is a minor update in the version that was sent around earlier. We will approve these company accounts/annual reports at the company AGM, at the start of the meeting. Please check these reports and let me know if you have any questions. Thanks, Alex King, Director, UCOL

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Outreach group update
by Anthony Doesburg 18 Jun '21

18 Jun '21

Hi All, Four of us — Rosemarie, Pauline, Jess and me — met last evening to talk about publicity/outreach activities, including setting up a group to handle such matters. First up was how to respond to reporters interested in covering our moving in. The ODT is keen to do a news story soon and a feature story for Friday week. We discussed who would be good interviewees and I agreed to ask if they were willing and/or available. Also on that topic we came up with a list of facts and figures that journalists might find useful. They include that: *the number of residents is more than 40 *the average age is just over 40 *the age range is under 1 to 70-plus *there are seven under-16s *the ratio of females to males is 1:0.7 *residents are of nine nationalities These are approximations and if anyone would care to correct them or contribute other useful tidbits, please do. We also talked about marketing-type publicity approaches from the likes of eHaus and Kiwibank. eHaus has asked Jess directly for an interview and Kiwibank wants to issue a press release that would include a cohousing contact person for media to approach. We felt this was a matter the directors might like to offer guidance on. Other talking points included: *induction workshops and how these can be co-ordinated with finding tenants for the units that are being let; *what use we should be making of social media; *possible dates for a formal opening and an open day for neighbours. It was felt there was no urgency for either and good reasons such as site readiness and weather suitability not to rush them and we should consider dates from August onwards. The confirmed members of the group are Gay, Kristin, Jess, Rosemarie, Claire, Anne and me, and anyone else who would like to put up their hand to join or offer suggestions is very welcome to do so. Thanks to Ian for dropping in on the meeting to offer his photographic services. Regards, Anthony

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Miriam Frances shared "Toiora cohousing Planting plan June 21" with you.
by Miriam Frances 17 Jun '21

17 Jun '21

[cid:096ed99e-866a-4623-b4eb-b32a572bc50d] Miriam Frances shared a file with you Miriam Frances shared "Toiora cohousing Planting plan June 21" with you. <https://1drv.ms:443/w/s!BDcNClO7hduZgXLXdhA2YgqOQvgm?e=eBvoBRJ3OEmaduF6piYI…> [icon] Toiora cohousing Planting plan June 21.docx Open <https://1drv.ms:443/w/s!BDcNClO7hduZgXLXdhA2YgqOQvgm?e=eBvoBRJ3OEmaduF6piYI…> [Microsoft logo] Privacy Statement <https://eastusr-notifyp.svc.ms:443/api/v2/tracking/method/Click?mi=eBvoBRJ3…>

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Commonhouse update
by Jessica Shields 16 Jun '21

16 Jun '21

Kia ora koutou, Please find attached the minutes from the commonhouse group’s most recent meeting. Jess

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Outreach group
by Anthony Doesburg 12 Jun '21

12 Jun '21

Greetings on a wet Sunday, At Alex’s urging, and with timely prods from Warren and Donald, I’m proposing a meeting early next week of those interested in forming an outreach group. The impetus comes from the happy fact that by the end of next week it can officially be said that Toiora High Street Cohousing’s residents have moved in. This hasn’t gone unnoticed in the outside world. The ODT is keen to write about this event in its news and features sections. And Kiwibank deservedly wants to capitalise on the part it’s played in bringing a pioneering cohousing neighbourhood into existence by sending out a press release. Exciting as it is to be in the news, we’ve asked both organisations to hold off for a bit so we can make the grounds look a little more photogenic, and work out what we might want to say and who will say it. We’ve suggested they contact us again at the end of next week. That’s the immediate item on the as-yet-unformed group’s agenda, and there’s also the question of future outreach activities, which it would be good to be thinking about and getting under way. Anyone wanting to get involved in this part of Toiora life is urged to come along to the meeting around the fire on Tuesday at 7.30pm, and with  Gay, Jan, Anne, Claire, Jess and others already having expressed their interest, the signs are good that the group will have plenty of ideas and energy. No need to reply to this email—it’ll just be good to see as many of you there as can make it. Thanks, Anthony

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Fwd: Invitation: Public meeting on housing with Green MPs
by High Street Cohousing 11 Jun '21

11 Jun '21

An invitation to any who would like to attend ---------- Forwarded message --------- From: Rosalee Jenkin <Rosalee.Jenkin(a)parliament.govt.nz> Date: Fri, 11 Jun 2021, 12:59 pm Subject: Invitation: Public meeting on housing with Green MPs To: info(a)highstreetcohousing.nz <info(a)highstreetcohousing.nz> Kia ora Tim, Rosalee here from the Green Party’s parliamentary outreach team. I’m helping to organise a public event on housing with MPs Dr Elizabeth Kerekere and Eugenie Sage in Dunedin on Monday 21 June, and I thought the you and others involved with the Toiora High St Cohousing project might be interested, given that co-housing no doubt has an important role to play in solving our current crisis. All the details are below – please feel free to extend this invitation to anyone in your networks who might like to attend. Ngā mihi, Rosalee ---------------- *Public Meeting: Homes for people not profit* Like most people right now, the Greens are feeling fed up with the state of housing in Aotearoa. Now is not the time for tinkering - we need serious solutions. Join Green MPs Dr Elizabeth Kerekere and Eugenie Sage in Dunedin as they lay out what the Green Party believes needs to be done to fix the housing crisis, so our communities can thrive. Here are all the details: *Homes for people not profit - Dunedin* *When:* Monday 21 June, 6pm *Where:* Toitū Otago Settlers Museum Auditorium This event will be MC'd by none other than the Mayor of Dunedin, Aaron Hawkins. NZSL interpreters will be present. *RSVP at greens.nz/homes-dunedin <https://action.greens.org.nz/homes_for_people_dunedin>* *Join the Facebook event here <https://www.facebook.com/events/471276943953473>* *Contact: rosalee.jenkin(a)parliament.govt.nz <rosalee.jenkin(a)parliament.govt.nz>* *Rosalee Jenkin, *Outreach Advisor – Ōtautahi Christchurch *Green Party of Aotearoa New Zealand* [image: cid:image001.png@01D2EA76.2AA9B050] 12 Duke Street, Christchurch Central, 8011 03 377 4724 | rosalee.jenkin(a)parliament.govt.nz Authorised by James Shaw and Marama Davidson, Parliament Buildings, Wellington ------------------------------

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Fence & Pergola Project
by Tim Ross 10 Jun '21

10 Jun '21

Hi All, I am out of town this weekend so was not planning a working bee for Saturday or Sunday. If anyone is really keen to progress this on the weekend message me and I can make the nail gun etc available. Cheers, Tim. -- *Tim Ross* Director BArch, ANZIA Registered Architect Certified Passivhaus Designer Architype Ltd. ASB House, Level 6 248 Cumberland Street PO Box 5510, Dunedin 9058 (m) 021 069 2404 (t) 03 552 0621 www.architype.co.nz

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Notice of AGM of UCOL on Thursday 24th June at 7.30pm
by Alex King 10 Jun '21

10 Jun '21

I hereby give notice that the Annual General Meeting of Urban Cohousing Otepoti Limited will be held at 7.30 pm on the 24th of June 2021, in the common house at Toiora, 25 Alva Street, Dunedin. Business for the meeting will include adoption of the Annual reports for 2019 and 2020 as attached, and adopting resolutions regarding the preparation of accounts and audit as also attached. Please take the time to familiarize yourself with the accounts of UCOL to the extent you need to and feel free to ask any questions of myself or other directors before or during the meeting. I expect this will be a small part of the wider group meeting, and we will be able to wrap it up quickly if everyone is satisfied with the accounts. Sincerely -------- Forwarded Message -------- Subject: [Ucol-directors] 2019 & 2020 Annual Reports - due for signing Date: Wed, 9 Jun 2021 04:12:20 -0400 From: Nicola Holman <nicola(a)nicolaholman.co.nz> To: UCOL (E) directors <ucol-directors(a)list.king.net.nz>, UCOL (E) Dunedin <ucoldunedin(a)gmail.com> Hi Everyone Attached are the final Annual Reports for the 2019 & 2020 year. These should have been signed off quite some time ago but got caught up in the work I had got behind in last year due to illness. The income tax returns have been filed and there will be no penalties, and as you will see there are refunds due which should come through in the next week. The Directors will need to complete the resolutions attached for each year as well as sign off the Annual Reports. You will then need to arrange for the Shareholders to sign off the resolutions attached. I think it just requires 75% to be passed. I've attached word documents so you can amend dates as required. The appropriate time for the shareholders to do this is at a formal AGM. You will need to arrange this. Now that everyone is on site, almost, it will be a lot easier. This is one reason why I delayed sending them out earlier. When you have the Annual Report and resolutions signed off can you please email me a copy. The 2021 Year is nearly finished but there are still a few items to finalise yet. I expect to have this done by the end of the month. Please let me know if you have any questions. Many Thanks Nicola *Nicola Holman* Director Nicola Holman Chartered Accountant Ltd www.nicolaholman.co.nz <http://www.nicolaholman.co.nz/> 309 Signal Hill Road PO Box 8046 Gardens Dunedin Phone (03) 4745258 or (027) 222 9902

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Congratulations
by Alex King 10 Jun '21

10 Jun '21

I heard through the UCOL lawyer that the following people have settled: Jess & James, Rainer & Marianne, Miriam and Donald, Ian and Anne, Gay, Sander and Karen, Claire, Warren, Kristin and Susan, Frances and Sandy on Tuesday. Juan and Maria, Anthony and Anna, Min, Catherine, Pauline, Sue T and Jan today. 17 out of 24 units so far. Congratulations on your new houses. I'm envious. I understand the rest of us will settle on the 17th. Thanks, Alex

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Draft Toiora Cohousing Work Groups Task List as at 22.04.21 - Invitation to edit
by Donald Shand (via Google Sheets) 10 Jun '21

10 Jun '21

I've shared an item with you: Draft Toiora Cohousing Work Groups Task List as at 22.04.21 https://docs.google.com/spreadsheets/d/1BBNIJ-BdZqbCE5SiILXIn--T8QfNzwXBSch… It's not an attachment -- it's stored online. To open this item, just click the link above. Kia ora koutou. Further to Warren's helpful reminder attached is the doc that I prepared and circulated in late April which is based on the agreement he refers to. Ka pai. Donald

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