- Ucol-shareholders - example.com

Site meeting with the Stephen Edge (Kiwibank)
by High St Cohousing 05 Nov '20

05 Nov '20

Hi All, We had a site visit/meeting with Stephen Edge today. Stefan Box was also there. We talked about all aspects of the building/process. It was a good meeting, here is a summary. He was interested in the following: *- Our relation with the builders. * I mentioned our relation with the builders and that we felt there was good communication and clarified our process of Site meetings and PCG meetings and group meetings. *- Progress on site* Overall we discuss all aspects of the build. He was happy with what he saw. Some units are close to completion, others are underway, etc. We talked about the units, the site works, laundry, landscape, driveway, retaining walls, balustrades, street angle parking, heritage fence, etc. *- Timeline update* I had to say something! So I did, I said that it is likely that the building will finish by the end of february considering the extension of time requested for the paint. Our current loan with Kiwibank is about to expire so we will need an extension. We agreed on extending it to the end of february 2020. *- Money * He wanted to have an update on current loans to work on projected drawdown until February. He wants to see an updated spreadsheet for loans: which shareholders have put in more money as loans to UCOL? Are we expecting more loans to come in in the coming weeks months? *- DCC Resource Consent requirements* He wanted to know if we had all in place to comply with our Resource Consent Requirements. In particular related to the heritage fence and site works. We dont want to get to the end and find that we have missed something... I mentioned that Code of compliance usually takes 4 weeks but we are having conversations with the DCC to potentially speed this step. *- Highlights of potential areas that might cause delays* Any variation related to site work, which we dont expect but must address asap if it happens. He asked about our intentions of finalising the common house and he was aware and understood that the kitchen was not part of the deal and was only possible if some contingency was left which we will assess at the end of the year. I mentioned that plumbing and electricity are all in place for the common kitchen. *- If Ucol shareholders were happy with their units* Hopefully I am right, I said we were all very happy. *- If we are still getting along as a group* Yes, very much so, meeting and progressing. And we are all very much ready to move. He asked if we are all ready to settle or if there is anything he needs to know. I didn't mention about the people that will not be moving in as I understand they will settle and either sell or rent later. I mentioned about the few shareholders that have sold their houses in the past months and the two that are currently on the market. I also said that most people will not need a home loan but some will need one and that these people are currently talking with the banks. *- Unit title limeline / lawyers input in this process and for settlement.* I mentioned that the surveyors are underway with the unit title / working with the lawyers. And that the lawyers will be ready to work on settlement documents as soon as we can. That they said that that can take around one week. I didn't mention our ideas of potentially moving in before settlement. I thought we'd better have a better idea from our lawyers before mentioning this to the bank. It Feels like a diary! Hope it makes sense and that I was fair/clear with my comments. Overall, he was very happy with progress on the project. Have a good rest of the day. Maria -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

1 0

draft agenda for Thurs 5 November
by Jan Burch 04 Nov '20

04 Nov '20

Sorry folks, this is very late coming out. Attached are Min's updated body corp fees (now including long term maintenance). I'll add in anything received in the morning and try to get a final agenda out before 2pm Thanks Jan Agenda - UCOL meeting *5 November 2020 7.30-9.30pm* at Numberworks, 90 Crawford St, Dunedin and via Zoom - Meeting ID: 9016 25 9016 Password 25 25 25 https://otago.zoom.us/j/9016259016?pwd=ZGZQRnM2L2tsai90eENKRExQUEtJQT09 *Chair and note-taker:* Anne and Jan *Present: * *Apologies: *Gay * Appreciations: * * Common house kitchen update* *Budget Control Group *– private variations due *Maria* *Sky Dishes* *Donald and Miriam* *Forming the Conciliation Team Marianne* * Body Corp fees (long term maintenance included) Min* *Time line to–do list updates * *https://docs.google.com/spreadsheets/d/1H0NKzfH9NQXamP-Hx6HyrS0hvkhZ_TFpfl6TVAPcbOM/edit?usp=sharing <https://docs.google.com/spreadsheets/d/1H0NKzfH9NQXamP-Hx6HyrS0hvkhZ_TFpfl6…> * Valuation from Shane information given to Tina ?UCOL lawyer to review body corp send approved body corp to surveyor Appliances – F&P ideas on washing machines? DCC code of compliance? Any other updates?? *22 November workshops Induction 10.30-12.30 ; Toiora Agreement 1.30-4.00* Venue? Publicity? Presenters for Induction? (Warren to present Toiora Agreement) *Open Forum*

1 1

re blurbs for Conciliation team
by mariannequinn＠xtra.co.nz 04 Nov '20

04 Nov '20

Hi team: attached is a composite of the blurbs/ bios I've received from those willing to put themselves forward to be part of our first Conciliation team. I'm encouraged by this great line up of talent, diverse experiences and different cultural backgrounds. I'm sure we're going to be able to form a really effective team from these nominations. ( We also hold open the option of someone being nominated who has perhaps been too shy to put themselves forward but whom others have a great deal of trust in). So please read through these names with a view to who you would feel confident approaching about a difficulty occurring at Toiroa High Street Cohousing, or them approaching you. At the meeting tomorrow night, we will go through the process of selecting the team of five, who will be our first Conciliation team. Thanks to everyone who gave thought to this. I'm always amazed by the talents we have within this group! Regards, Marianne ( on behalf of the 'Getting along team: Jan, Pauline, Alex and Gay) Marianne Quinn Level 3, 115 Stuart Street, Dunedin P.O. Box 20, Dunedin 9054 ph +6434773115 or 0211612050 Marianne Quinn Clinical Psychologist & Psychotherapist Level 3, 115 Stuart Street, Dunedin P.O. Box 20, Dunedin 9054 ph +6434773115 or 0211612050

1 0

IMPORTANT - PRIVATE VARIATIONS INVOICE - TO PAY
by High St Cohousing 03 Nov '20

03 Nov '20

Hi all, As mentioned in my previous email, we have received our first invoice for PRIVATE VARIATIONS. Please refer to the image attached called PRIVATE VARIATION NOVEMBER and find your unit number. The amount to pay is shown in RED. Thanks everybody for transferring the money for the PAINT variation 14. Money has been collected. This payment is for around 50% of the paint variation 14. The remaining will be paid later. Refer to the SW invoice attached to this email. Jan is collecting the money into our social account. Please transfer the funds to our social account: Montpellier Social Club Account: Kiwibank *38-9019-0885655-00 * Please add a reference as described in the last column of the spreadsheet with your unit number/variation number. Let me know if you have any questions. Thank you. Maria -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

1 0

SW private variation invoice
by High St Cohousing 02 Nov '20

02 Nov '20

Hi all, As expected, we have received the first SW private variation invoice that includes most private variations approved over the past months. I will be sending a reminder of the approved private variations and amounts but please be ready to pay in the next few days (any private variations you have approved). Email with further details/instructions to follow in the coming days. Thanks, Maria -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

1 0

Agenda items (and information board background about yourself ) to me please
by Jan Burch 01 Nov '20

01 Nov '20

Kia ora to all our wonderful Toiora High St Cohousing community Anne will chair and I will be notetaking this month, so please send any agenda items to me. I'm aiming to get a draft agenda out late Tues night. ALSO Thanks to Rainer for alerting us to the way that Wellington's newest cohousing community has put together information about themselves. https://www.urbanhabitatcollective.nz/our-members/ <https://www.urbanhabitatcollective.nz/our-members/> With a shared lunch planned for after our next induction there's probably no urgency for us to do the same, but I do think it would be good if we could get together some sort of information board which could be shared with prospective buyers/renters. I think prospective community member's main question isn't "will I like the unit?" but "are these people I would enjoy living with?" You will see that within the Wellington group, what is written and the sort of picture, varies immensely. Ian has offered to take wonderful portrait photos of us all and I've self selected to put the bios and pics together. If you are not comfortable with a photo, I think it is fine to leave it out, but I do like the idea of a first name and a bit about yourself. Most people will be wanting to know "Is there anyone else like me in the group?" So if you want to write your own information for the info board, please do, and send it to me. Just in case you are crazy enough to want me to write it for you, I've written my own one as an example below and then listed some questions that you'd need to answer for me to be able to do yours. If neither option appeals, let me know and we'll figure out something else. Thanks Jan Jan in C4: "Friends are like potato chips: there's always have room for one more." My children have grown up so I'm moving into a one-bedroom unit. While I love my afternoon/evening job, I don't like coming home to an empty house so I am hoping to befriend other night owls around the common house fire. I look forward to spending less time working alone on garden or house maintenance and more time with people; doing things that will keep me active and alert into my 90s. FOR THE TOIORA HIGH ST COHOUSING INFORMATION BOARD Preferred First name: Unit: Reason for joining: Thing you are most looking forward to: Thing you are most worried about: Anything else that you want included

1 0

Conciliation Team
by Anne Thomson 29 Oct '20

29 Oct '20

Hi all, As you consider offering yourself for the Conciliation Tem and sending Marianne your name and brief bio, please read this below, which Marianne said to us last night: *Along with asking for brief bios from those with formal training / experience, we want people to be able to indicate their level of comfort / trust in approaching any of the residents of Toiora High St Cohousing over the age of sixteen for help in resolving an issue. * *We hold that those aspects are important alongside any previous training/ expertise. * *Consequently, no one needs to already be ‘an expert’ to be part of the group: we anticipate that the first group that forms the Conciliation team may be made up of a mixture of experience and hopefully, different backgrounds and ages.* *In short, we want to encourage as many people as possible to let their names go forward, as while you might not personally see yourself as having the skills for this role, others may see you differently’*.

1 0

Meeting notes 29.10.20
by Anne Thomson 29 Oct '20

29 Oct '20

Hi all Draft notes from tonight's meeting attached. Please let me know any errors, omissions or misrepresentations Please note - "Brief bio" from those willing to be considered for the Conciliation team to be sent to Marianne by Tuesday Those interested in working out how we do common meals, contact Anne Go well, Anne

1 0

Toiora member bio
by Rainer Beneke 29 Oct '20

29 Oct '20

FYI from the wellington cohousing group https://www.urbanhabitatcollective.nz/our-members/ <https://www.urbanhabitatcollective.nz/our-members/> Please call me if you need an urgent reply. Rainer Beneke +64 21 144 7700 rainer.ucol(a)gmail.com

2 1

video for inductions
by Roz Wilson 29 Oct '20

29 Oct '20

Maybe there is something short and suitable and free we can legally access that is already on youtube?

3 2

2024

2023

2022

2021

2020

2019

Ucol-shareholders