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UCOL agenda for 22 October
by Anne Thomson 20 Oct '20

20 Oct '20

Hi all, any items for this week's meeting agenda. please send them through asap. Attached is a document that you are asked to read ahead of time and come along ready to discuss and then decide on this motion: "We agree to the background and proposal in the attached document that establishes guidelines for our Conciliation Team”. Please note we will discuss and agree on the process to choose team members at the following meeting, not this on. Thanks, Anne and Sue

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survey re funding kitchen
by Roz Wilson 12 Oct '20

12 Oct '20

Reluctant to ask at a meeting but would any other units be prepared to join us in making an interest free loan to get kitchen completely organised before move in? Reasoning: cost of a new kitchen plus enough utensils etc is estimated to be $60k. This could be reduced by gst refund (love the idea min!!!), juan's garage sale and left over contingency. But $60 k shared equally round 24 units is only $2500 per unit. Not every unit owner would be able to take part. Some might lend more some less. Loans could be repaid by adding a dollar to every meal. Would take time but it would give us what we want, now, instead of trying to cope with pot luck meals or cobbling together second hand things. So can people let us know if they would consider it? don't need to know how much. Just a straight yes or no. thanks roz and michael

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Payment to for PRIVATE VARIATIONS
by High St Cohousing 12 Oct '20

12 Oct '20

Hi all, SW will be sending their invoice for PRIVATE VARIATIONS the coming month. So for those that have approved private variations for their units, please have the related funds ready to transfer by mid November. We will be sending a reminder including variation approved and amount and dates. Please note, you will also need to be prepared to pay the amount $ for your appliances when this is requested (through Sara). Hopefully soon! Meanwhile, fingers crossed for the weeks ahead! Maria -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

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Notes of last night's meeting
by Anne Thomson 09 Oct '20

09 Oct '20

Hi all Draft notes attached. When I start talking I stop writing, so these are a bit sketchy in places - please let me know what needs to be recorded that is not here. Anne

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Site visit photos
by Maria Callau 09 Oct '20

09 Oct '20

Maria Callau 021 1847490 Sent from my iPhone

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kitchen search
by Roz Wilson 09 Oct '20

09 Oct '20

Eventually managed to contact southern hospitality. The sales man offered to come out to TM and talk through it which he did this morning. Based on previous jobs he thinks he could supply a full stainless steel (simply stainless) kitchen with appliances for about $40k + gst tho prices do fluctuate with exchange rate and steel price. SH is going to work out a list and an estimate based on the plan we have. We need our kitchen to be safe and easy to use for all ages and abilities. We need to find out whether we need a licence, he believes we will (I am waiting to hear back from MPIE why their tool is permanently closed for maintenance). We also need to find out (plumber, s and w, council??) if we need a grease trap, before we go any further. This will depend on the type of foods we plan to serve. We need to have a better idea of money available before we decide. If we need a licence we might need to change some ideas: they might not like the idea of a second hand domestic or a temporary kitchen and things like wooden benches (and boards) are not really acceptable. SH also said the wooden tops damage easily and can cause problems for people with allergies and specific food requirements. The following is an update on the watch I have been keeping for a second hand kitchen for the last year or so. * Retailers who advertise they sell second hand commercial kitchens referred me to trademe, they seldom see them either. though they do have appliances. * Commercial kitchens are sold as components not as complete kitchens * There are cheaper commercial kitchen components available on line. They are light weight and not as durable. * There is a regular supply of second hand residential kitchens on trademe, mostly out of town but a few local but they do come with problems: they are keenly sought after, they simply wouldn't fit our space, many are sold in an installed situation so would have to be removed and transported, some get damaged when being removed, some are damaged already from wear or water. Have never really seen one that would be ideal for us and, as prices can be in the thousands, our money might be better spent some other way. * A new domestic kitchen, based on Xavier's just installed one, would cost about 32k for cabinetry and benches alone. Fisher and Paykel would not honour a warranty on domestic appliances used for our purpose. (tho, should it be necessary, this could possibly be challenged under cga). At least one other manufacturer reduces warranty from 5 years to 1. This doesn't mean we can't buy one without warranty. True commercial kitchens are more difficult to use for home cooks. They need bigger extraction fans which can be noisy. Jan has interesting comments on a commercial kitchen she visited in her travels. Recommend we wait until we have a better idea of the money available before making definite arrangements but meanwhile try to find out if we need a licence and about grease traps.

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What efficient people we are! For next meeting ...
by Jan Burch 08 Oct '20

08 Oct '20

Yet again I'm blown away by this wonderful cohousing group I'm lucky enough to have joined. I start to send out paint money requests and the first deposit is in the account before I have sent out the last of the emails! It's not 24 hours since I started to send the emails and already half of our group have put their money in. I'm not even sure when it is needed by. If only my business customers were as keen to part with their cash. This email is really to send you the notes from our Getting Along Team meeting on Sunday. I'm hoping you'll be able to find time to read the attached report before the Thursday meeting, so that anyone interested has a bit of the background. We want to book a spot on the agenda and suggest the three minutes included in the report to the whole group for reaction/discussion/ratification/changes/adoption before we (hopefully) show cards on them. Thanks Jan

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Agenda for tomorrow night
by Anne Thomson 07 Oct '20

07 Oct '20

Below and attached, agenda for tomorrow night's meeting. Any further items people want to add, please let me know asap Agenda for UCOL meeting *Thursday 8 October at 7.30pm* at Numberworks, 90 Crawford St, Dunedin and via Zoom - Meeting ID: 9016 25 9016 Password 25 25 25 *https://otago.zoom.us/j/9016259016?pwd=ZGZQRnM2L2tsai90eENKRExQUEtJQT09 <https://otago.zoom.us/j/9016259016?pwd=ZGZQRnM2L2tsai90eENKRExQUEtJQT09>* *Chair and Notetaker*: Sue and Anne *Apologies: * *Attendance: * *Appreciations:* *Reporting timeline progress* *Discussion of A2 – * do we cancel DCC contract and sell it ourselves, or let DCC complete the sale and let them use it sell it? *Common house kitchen * see email from Roz and following – 5.10.20 *Getting Along proposal* document circulated by Jan 6/10/20 *Induction process for tenants* discussion document attached *Draft dispute resolution section for Body Corporate rules* document circulated by Min 7/10/20 *Open Forum*

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Re: [Ucol-shareholders] Draft Mediation and Dispute Resolution for Body Corp
by Y Lee 07 Oct '20

07 Oct '20

As attached. All written into the section, so there will not be any attached schedules required. Keep in mind, this is written specifically for the Body Corp Rules Regards Min

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Mortgages
by High Street Cohousing 06 Oct '20

06 Oct '20

Hi everyone, If you have read the notes of last week's meeting you will have seen this: A word from the site meeting: Bill (the foreman) is aiming to have the build work completed according to the original schedule, at the end of November – 8 weeks away. This meeting’s task of creating a timeline of what needs to be done for code compliance becomes more urgent. It would be helpful to know how many unit holders have to organise mortgages prior to settlement. Can you please let us know at ucoldunedin(a)gmail.com We can then add a note to the To Do list so that this group is reminded to contact their banks and begin the process towards securing a mortgage in time for settlement. Thanks, Frances

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