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Fwd: High Street School site archaeology
by High Street Cohousing 28 Jan '21

28 Jan '21

For your bedtime reading sometime - the final archeological report on our property ---------- Forwarded message --------- From: Peter Petchey <peter.petchey(a)xtra.co.nz> Date: Thu, Jan 28, 2021 at 1:02 PM Subject: Re: High Street School site archaeology To: Stefan Box <stefan(a)reececonsultants.co.nz> Cc: Nic McEwan <nic(a)hallbros.co.nz>, Calvin Beel <calvin(a)stevwill.co.nz>, james.molloy(a)terramdc.co.nz <james.molloy(a)terramdc.co.nz>, High Street Cohousing <ucoldunedin(a)gmail.com>, High St Cohousing <ucolbuild(a)gmail.com> Got back several yes replies on correct address question. Here is the report. If everyone is happy I can send it to Heritage NZ in fulfilment of the archaeological authority conditions. Peter > On 28/01/2021, at 12:18 pm, Peter Petchey <peter.petchey(a)xtra.co.nz> wrote: > > Dear All > > I have finished the final archaeological report on the excavation work at the High Street School site. Just checking that I still have the right email addresses before I send it out. I can then also send it to Heritage NZ. > > Regards, > Peter > > > > >> On 5/09/2019, at 7:55 am, Peter Petchey <peter.petchey(a)xtra.co.nz> wrote: >> >> Thats great, thanks. >> Peter >> >>> On 5/09/2019, at 7:53 am, Stefan Box <stefan(a)reececonsultants.co.nz> wrote: >>> >>> Hi Peter, >>> >>> Correct. We've hade the easement marked, but don't yet have a date for the excavation. >>> >>> Calvin - can you please follow up on this and let everyone know? >>> >>> Thanks, >>> Stefan Box >>> Director >>> >>> >>> This message is confidential. If you are not the intended recipient of this message then any use, dissemination, distribution or reproduction of this is prohibited, If you have received this message in error please notify us immediately and delete the message from your system. >>> >>> >>> >>> -----Original Message----- >>> From: Peter Petchey <peter.petchey(a)xtra.co.nz> >>> Sent: Wednesday, 4 September 2019 11:10 PM >>> To: Stefan Box <stefan(a)reececonsultants.co.nz> >>> Cc: Nic McEwan <nic(a)hallbros.co.nz>; Calvin Beel <calvin(a)stevwill.co.nz>; james.molloy(a)terramdc.co.nz >>> Subject: Re: High Street School site archaeology >>> >>> Dear Stefan >>> >>> I understand that a services trench is to be dug out to Montpellier Street? Is that right? >>> I should probably have a look. >>> >>> Regards, >>> Peter >>> >>> >>>> On 21/02/2019, at 2:05 pm, Stefan Box <stefan(a)reececonsultants.co.nz> wrote: >>>> >>>> Hi Peter, >>>> >>>> We met on site this morning with all involved in the excavation. Subject to the resource consent and weather, we were hoping for a start on site nearer the middle of next week. As discussed previously, we need to run through your expectations and also the Accidental Discovery Protocol with Nic. It's a little difficult to lock in a time due to the variables, but are you in available next week to run through these once (or prior to) the work beginning? >>>> >>>> Thanks, >>>> Stefan >>>> >>>> >>>> This message is confidential. If you are not the intended recipient of this message then any use, dissemination, distribution or reproduction of this is prohibited, If you have received this message in error please notify us immediately and delete the message from your system. >>>> >>>> >>>> >>>> -----Original Message----- >>>> From: Peter Petchey <peter.petchey(a)xtra.co.nz> >>>> Sent: Friday, 15 February 2019 10:05 AM >>>> To: Stefan Box <stefan(a)reececonsultants.co.nz> >>>> Subject: High Street School site archaeology >>>> >>>> Dear Stefan >>>> >>>> As per our conversation a few minutes ago regarding the up to 2m of fill that has been found on the old High Street School site: >>>> >>>> There may be features or items of archaeological interest on the old ground surface under this fill. >>>> >>>> The way to deal with this will be to have archaeological monitoring of the excavation: probably not all of the excavation, but how this is to be carried out will depend on how the contractor approaches this work. To be discussed. >>>> >>>> Plus an Accidental Discovery Protocol in place for all of the work. >>>> >>>> If you take this to the contractors meeting next week, we can work out the details once everyone has a better idea of things. >>>> >>>> Regards, >>>> Peter >>> >> >

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Fwd: FW: SUB-2018-107 223 application 7 Montpellier Street Co Housing
by High St Cohousing 28 Jan '21

28 Jan '21

Hi all, One good news follows another one... Our unit title has been approved/received by LINZ. See email below from the Surveyors. We are definitely one step closer... See you all tonight. Maria ---------- Forwarded message --------- From: Lena Hayes <lena(a)tlsurvey.co.nz> Date: Thu, Jan 28, 2021 at 1:33 PM Subject: RE: FW: SUB-2018-107 223 application 7 Montpellier Street Co Housing To: High St Cohousing <ucolbuild(a)gmail.com> Cc: simon(a)mcmillanco.nz <simon(a)mcmillanco.nz>, Mark Geddes < mark(a)tlsurvey.co.nz>, Rainer UCOL <rainer.ucol(a)gmail.com> Hi Maria Happy new year and I hope all is tracking well with the co-housing build. We have just received LINZ approval for our survey plan. I have attached a copy of the approved title plan, this will be particularly relevant for Simon but also for any further construction of the outdoor areas to ensure things are built within the relevant areas of each respective units’ ownership. This should be everything on our side now complete, but we will remain happy to assist in any way required. Thanks Lena *TL Survey Services Ltd* *Lena Hayes* Licensed Cadastral Surveyor lena(a)tlsurvey.co.nz <http://www.tlsurvey.co.nz/> www.tlsurvey.co.nz *Postal Address* P O Box 901 Dunedin 9054 New Zealand *Physical Address* 109 Princes Street Dunedin 9016 New Zealand *Phone:* +64 3 477 1133 *Fax:* +64 3 477 1127 This message and any accompanying data may contain information that is confidential and subject to legal privilege. If you are not the intended recipient you are notified that any use, dissemination or copying of this message or data is prohibited. If you have received this message in error, please notify us immediately and erase all copies of this message and attachments. *From:* High St Cohousing <ucolbuild(a)gmail.com> *Sent:* Thursday, 17 December 2020 11:59 am *To:* Lena Hayes <lena(a)tlsurvey.co.nz>; Rainer UCOL <rainer.ucol(a)gmail.com> *Cc:* simon(a)mcmillanco.nz; Mark Geddes <mark(a)tlsurvey.co.nz> *Subject:* Re: FW: SUB-2018-107 223 application 7 Montpellier Street Co Housing Great, thanks, Maria On Thu, Dec 17, 2020 at 11:37 AM Lena Hayes <lena(a)tlsurvey.co.nz> wrote: Hi Maria Thanks for the response, and the building time frames also. Body corporate documents and covenants will be dealt with as part of the legal dealings submitted to LINZ. We are not involved with these legal aspects, so I would defer to Simon for his expertise on these documents. >From a survey point of view, there is nothing else we require at this stage. Thanks Lena *TL Survey Services Ltd* *Lena Hayes* Licensed Cadastral Surveyor lena(a)tlsurvey.co.nz <http://www.tlsurvey.co.nz/> www.tlsurvey.co.nz *Postal Address* P O Box 901 Dunedin 9054 New Zealand *Physical Address* 109 Princes Street Dunedin 9016 New Zealand *Phone:* +64 3 477 1133 *Fax:* +64 3 477 1127 This message and any accompanying data may contain information that is confidential and subject to legal privilege. If you are not the intended recipient you are notified that any use, dissemination or copying of this message or data is prohibited. If you have received this message in error, please notify us immediately and erase all copies of this message and attachments. *From:* High St Cohousing <ucolbuild(a)gmail.com> *Sent:* Thursday, 17 December 2020 10:26 am *To:* Lena Hayes <lena(a)tlsurvey.co.nz> *Cc:* simon(a)mcmillanco.nz; Mark Geddes <mark(a)tlsurvey.co.nz> *Subject:* Re: FW: SUB-2018-107 223 application 7 Montpellier Street Co Housing Hi Lena, Thanks for your email, great news that the DCC signed certification. I will share this news with shareholders. So just to confirm, this will go to LINZ and we will not need to include other documents: Body Corp or Covenant at this stage, correct? As we are still discussing these two documents. Is there anything we need to provide or do at this stage? Thanks, Maria On Wed, Dec 16, 2020 at 4:42 PM Lena Hayes <lena(a)tlsurvey.co.nz> wrote: Hi Maria Good news is that the DCC have signed certification for the survey plan today, and they have actually signed all the certification that will be required (223(c), 224(c), 224(f) and 32(2)(A)). We will complete a site visit prior to Christmas to double check a few of the aspects more recently constructed and prepare to lodge our survey plan for LINZ approval at the end of this year or the start of next year. As Mark mentioned, LINZ approval for these types of plans are quoted at 20-28 working days. Can you please confirm what the latest project completion dates are estimated at? Simon, please contact us if there are any further documents you need to help with the preparation of your legal dealings. Thanks Lena *TL Survey Services Ltd* *Lena Hayes* Licensed Cadastral Surveyor lena(a)tlsurvey.co.nz <http://www.tlsurvey.co.nz/> www.tlsurvey.co.nz *Postal Address* P O Box 901 Dunedin 9054 New Zealand *Physical Address* 109 Princes Street Dunedin 9016 New Zealand *Phone:* +64 3 477 1133 *Fax:* +64 3 477 1127 This message and any accompanying data may contain information that is confidential and subject to legal privilege. If you are not the intended recipient you are notified that any use, dissemination or copying of this message or data is prohibited. If you have received this message in error, please notify us immediately and erase all copies of this message and attachments. *From:* High St Cohousing <ucolbuild(a)gmail.com> *Sent:* Monday, 30 November 2020 9:40 am *To:* Lena Hayes <lena(a)tlsurvey.co.nz> *Cc:* simon(a)mcmillanco.nz; Mark Geddes <mark(a)tlsurvey.co.nz> *Subject:* Re: FW: SUB-2018-107 223 application 7 Montpellier Street Co Housing Hi Lena, Thank you so much for sending this. Sorry for my late reply, I thought I had replied! We have organised payment for the invoice as soon as we received it so things should be moving forward smoothly. Please keep me updated with progress on the application, steps forward. Many thanks, Maria On Thu, Nov 19, 2020 at 5:04 PM Lena Hayes <lena(a)tlsurvey.co.nz> wrote: Hey Maria We have applied for 223 certification from the DCC, attached is a copy of our draft legal plans and the invoice which needs to be paid to the DCC. Once 223 has been gained, we plan on submitting to LINZ for survey approval. Further certification will still then be required as the building is completed like 224(f) before titles can be created. As previously discussed, we have created mathematical boundaries for the outdoor living areas in an effort to speed up process. We have created the mathematical boundaries using the concrete cuts in the walls and the architectural plans showing the footpaths leading to each unit. If the footpath formwork is to be completed soon, we could hold off on submitting our plans for LINZ approval, and check that the foothpaths will be within the boundaries as drawn. If this work is not going to be completed soon, we can always mark out the mathematical boundaries on the ground to ensure the footpaths are built within the boundaries as drawn. Thanks Lena *TL Survey Services Ltd* *Lena Hayes* Licensed Cadastral Surveyor lena(a)tlsurvey.co.nz <http://www.tlsurvey.co.nz/> www.tlsurvey.co.nz *Postal Address* P O Box 901 Dunedin 9054 New Zealand *Physical Address* 109 Princes Street Dunedin 9016 New Zealand *Phone:* +64 3 477 1133 *Fax:* +64 3 477 1127 This message and any accompanying data may contain information that is confidential and subject to legal privilege. If you are not the intended recipient you are notified that any use, dissemination or copying of this message or data is prohibited. If you have received this message in error, please notify us immediately and erase all copies of this message and attachments. *From:* Planning <cod.planning(a)dcc.govt.nz> *Sent:* Wednesday, 18 November 2020 12:39 pm *To:* Lena Hayes <lena(a)tlsurvey.co.nz> *Cc:* Darrell Thomson <Darrell.Thomson(a)dcc.govt.nz> *Subject:* RE: SUB-2018-107 223 application 7 Montpellier Street Co Housing Hi Lena The s223 application has been lodged on SUB-2018-107. The invoice is attached. Thanks *Tracey Diack* *Planning Administrator* *Resource Consent Planning* [image: DCC Main Page] <https://au-api.mimecast.com/s/click/mHQCZv9b21GEo3wUmj9uk60YOb2C6gvyJBbyi1t…> ------------------------------ If this message is not intended for you please delete it and notify us immediately; you are warned that any further use, dissemination, distribution or reproduction of this material by you is prohibited.. ------------------------------ *From:* Lena Hayes <lena(a)tlsurvey.co.nz> *Sent:* Wednesday, 18 November 2020 9:01 a.m. *To:* Planning <cod.planning(a)oa.dcc.govt.nz> *Cc:* Darrell Thomson <Darrell.Thomson(a)dcc.govt.nz> *Subject:* RE: SUB-2018-107 223 application 7 Montpellier Street Co Housing Many apologies, correct attachments this time. Thanks Lena *TL Survey Services Ltd* *Lena Hayes* Licensed Cadastral Surveyor lena(a)tlsurvey.co.nz <http://www.tlsurvey.co.nz/> www.tlsurvey.co.nz *Postal Address* P O Box 901 Dunedin 9054 New Zealand *Physical Address* 109 Princes Street Dunedin 9016 New Zealand *Phone:* +64 3 477 1133 *Fax:* +64 3 477 1127 This message and any accompanying data may contain information that is confidential and subject to legal privilege. If you are not the intended recipient you are notified that any use, dissemination or copying of this message or data is prohibited. If you have received this message in error, please notify us immediately and erase all copies of this message and attachments. *From:* Lena Hayes *Sent:* Wednesday, 18 November 2020 8:57 am *To:* 'planning(a)dcc.govt.nz' <planning(a)dcc.govt.nz> *Cc:* 'Darrell Thomson' <Darrell.Thomson(a)dcc.govt.nz> *Subject:* SUB-2018-107 223 application 7 Montpellier Street Co Housing Hello Please find attached an application for the 223 certification of SUB-2018-107, LT 548630. Many thanks Lena *TL Survey Services Ltd* *Lena Hayes* Licensed Cadastral Surveyor lena(a)tlsurvey.co.nz <http://www.tlsurvey.co.nz/> www.tlsurvey.co.nz *Postal Address* P O Box 901 Dunedin 9054 New Zealand *Physical Address* 109 Princes Street Dunedin 9016 New Zealand *Phone:* +64 3 477 1133 *Fax:* +64 3 477 1127 This message and any accompanying data may contain information that is confidential and subject to legal privilege. If you are not the intended recipient you are notified that any use, dissemination or copying of this message or data is prohibited. If you have received this message in error, please notify us immediately and erase all copies of this message and attachments. -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490 -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490 -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490 -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

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Fwd: Toiora High Street Body Corp rules
by High Street Cohousing 28 Jan '21

28 Jan '21

Brief and to the point.... ---------- Forwarded message --------- From: Stephen Edge <Stephen.Edge(a)kiwibank.co.nz> Date: Thu, Jan 28, 2021 at 11:34 AM Subject: RE: Toiora High Street Body Corp rules To: High Street Cohousing <ucoldunedin(a)gmail.com> Hi Anne – this looks ok to me – cheers, Stephen *From:* High Street Cohousing <ucoldunedin(a)gmail.com> *Sent:* Wednesday, 27 January 2021 8:32 PM *To:* Stephen Edge <Stephen.Edge(a)kiwibank.co.nz> *Subject:* Toiora High Street Body Corp rules Hi Stephen This afternoon we went through our revised body corporate rules with our lawyer and have amended our latest draft in light of his advice. We have removed the schedules which outlined the proposed annual fees and the long term maintenance plan - the lawyer's advice was that these should sit alongside the rules but not be part of the rules, because they will be changing. I attach the up-dated version of the rules, which we will be taking to our meeting tomorrow night for final approval. If you see anything in this that you think could cause problems for mortgage applications, please let me know. Many thanks for all you have been doing for us. Soon this will be over! Kind regards, Anne

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Great article in Star
by Gay Buckingham 28 Jan '21

28 Jan '21

Sara and Amelia feature beautifully in a great spread in the Star. Impressive explanation too, Sara. Thanks form all of us Gay Gay Buckingham +64 27 4544012

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Agenda for tonight attached.
by Jan Burch 28 Jan '21

28 Jan '21

Hi folks Remember we are at the Sustainability Centre. Thanks to Warren who has stepped in to chair because Sue isn't 100% well. We figure we wouldn't want her to lose her voice. I won't look at my phone or email again until I arrive at the meeting so any late items can be added just before we start. Will be there about 7.15pm because I have the key and the cards. I'm trusting Min will do her magic with setting up the zoom. See you all at 7.30pm. Jan

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Draft agenda attached for 28 Jan AT SUSTAINABILITY CENTRE
by Jan Burch 28 Jan '21

28 Jan '21

Kia ora Toiora Attached is a somewhat long agenda for our meeting Thursday. The good news is that the surroundings will be comfortable. Please note *this week's meeting will be held at The Sustainability Centre, University of Otago* because NumberWorks is running a holiday course late into the evening this week. Sander has kindly booked for the next 5 Thursdays (just in case). Feel free to continue to add to this agenda, or to suggest re-ordering if you are worried that your item may not be reached. Please join me in rejoicing in the extensive list of items, because the agenda length indicates how close we are getting to achieving our dreams. And talking about dreams, yours could come true. Vacancies are still available for next month's Chair and notetaker. I'll attempt to get a final agenda out on Thursday morning. Enjoy Jan

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Progress on body corp rules
by High Street Cohousing 25 Jan '21

25 Jan '21

Min worked over the weekend to produce a minimalist/clean/standard set of body corp rules. They have been sent to our lawyer for his comment. (Along with the current draft of the Toiora High St Cohousing Membership agreement) The directors, Sandy and Donald will meet with the lawyer on Wednesday afternoon - the earliest appointment we could get. If anyone has any questions, please ask me. Anne

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Final Minutes from 14 January attached
by Jan Burch 24 Jan '21

24 Jan '21

OOPS Sorry folks. It was only reading Donald's email that I realised I never sent these out. It seems there is an inverse relationship between the speed of me sending out the draft and sending out the final notes. Apologies. I've put the changes from draft in red and attached in both pdf and word. Thanks Jan

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Agenda items for Thurs 28 January please
by Jan Burch 24 Jan '21

24 Jan '21

Greetings all you wonderful worker bees who are creating such a wonderful place for us all. Sue will chair and I will notetake for the last time in January this week, so it's time to get your agenda items for Thurs 28 January to me. I'm expecting there'll be a lot of people getting in line to volunteer as notetaker or chair for February. First to put up their hand wins the prize. I'll confirm location when I send out the draft agenda in a couple of days. Sander is attempting to get the Sustainability Centre because this week there's a holiday course running at NumberWorks'nWords' with classes running until 7.30pm. Since I'm experimenting with retirement I can get away early for notetaking and leave the new manager to look after things, but tricky for him to do that if we have a meeting starting at 7.30pm where students working :-) See you Thurs Jan

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1/ Volunteers needed – final documents; 2/ Settling in Task Lists
by Gay Buckingham 23 Jan '21

23 Jan '21

One: You will remember the starting point for this was Alex saying we urgently need a group of people to oversee and coordinate the finalising documents related to settlement. Alex is prepared to convene this group as these are the urgent tasks and coordination and timeliness is paramount. Within that group we need the following volunteers: A specific person/group to bring legal and financial documents to the group, A specific person to liaise with the surveyor, A specific person to liaise with the DCC. Additionally we have: Min overseeing the finalising of Body Corporate rules, Warren overseeing the finalising of the Cohousing Membership Agreement, Maria liaising & investigation mortgages, Anne liaising with insurance broker. Please contact Alex (and let me know) if you can volunteer for any of the above Two: The other, less urgent, tasks are on the amended list attached. Only two have no names alongside them: coordinating move in days/times, and donations/storage of tools etc., for the garden shed. Let me know if you have any comments, improvements, additions to this. Best, Gay Gay Buckingham +64 27 4544012

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