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Re: [Ucol-shareholders] Star newspaper want to do a spread on Toiora
by Gay Buckingham 20 Jan '21

20 Jan '21

Hello Catherine, I see I said 'open day' in my email to the group – a slip. The info for the Star was >>>> Toiora High Street Co-housng Induction Day: >>>> Will be held on Saturday 30 January at 10.30. >>>> Participants are invited to stay on and share lunch with current members; >>>> Prospective attendees should email ucoldunedin(a)gmail.com <mailto:ucoldunedin@gmail.com> if they wish to attend. Gay Buckingham +64 27 4544012 > On 21/01/2021, at 12:51 PM, Catherine Spencer <cmspencer.nz(a)zoho.com> wrote: > > Hi Gay, > > thanks for this, but I understand it is an induction day, lunch and workshop after, rather than an open day…. > > Catherine >> On 21/01/2021, at 12:34 PM, Gay Buckingham <gaybuckingham(a)tuatara.net.nz <mailto:gaybuckingham@tuatara.net.nz>> wrote: >> >> Hello everybody >> >> I sent the usual message to the Star re our open day next weekend (it has to be sent one week in advance of publication) and was rung by Shawn McAvinue, who said he would like to do an interview on site. >> I said I would have to refer the decision to the larger group, hence this email. >> He would like to do it asap as he takes on a new role in rural reporting on 1 February. >> >> Ideally this should go to a group meeting but given how much we have on our agenda for next week, how busy everyone is, and his time constraints, perhaps we could call for a (young!!) volunteer to meet him and be interviewed? If it was someone with a child that would be great, but perhaps a child or teenager might agree to participate with someone else, not necessarily a parent? >> >> I am happy to coordinate/communicate any offers. >> >> Gay >> >> Gay Buckingham >> +64 27 4544012 >> >> >> >>> Begin forwarded message: >>> >>> From: Shawn McAvinue <shawn.mcavinue(a)alliedpress.co.nz <mailto:shawn.mcavinue@alliedpress.co.nz>> >>> Subject: Re: What's On >>> Date: 21 January 2021 at 10:26:21 AM NZDT >>> To: Gay Buckingham <gaybuckingham(a)tuatara.net.nz <mailto:gaybuckingham@tuatara.net.nz>> >>> >>> Hi Gay >>> >>> My business card as discussed. >>> >>> Thanks >>> >>> >>> <Shawn McAvinue Sig.png> >>> On 21/01/2021 9:08 a.m., Gay Buckingham wrote: >>>> Toiora High Street Co-housng Induction Day: >>>> Will be held on Saturday 30 January at 10.30. >>>> Participants are invited to stay on and share lunch with current members; >>>> Prospective attendees should email ucoldunedin(a)gmail.com <mailto:ucoldunedin@gmail.com> if they wish to attend. >>>> >>>> >>>> >>>> Gay Buckingham >>>> +64 27 4544012 >>>> >>>> >>>> >>> >> >> _______________________________________________ >> Ucol-shareholders mailing list >> Ucol-shareholders(a)list.king.net.nz <mailto:Ucol-shareholders@list.king.net.nz> >> https://list.king.net.nz/listinfo/ucol-shareholders <https://list.king.net.nz/listinfo/ucol-shareholders> >

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Revised draft Toiora Cohousing Agreement
by Warren Hurley 20 Jan '21

20 Jan '21

Hi everyone Here's a new draft of our Cohousing Agreement - version 4.0 I have tried to shift the foundation from being a consequence of the Covenant, to now being more of a statement of joint intent. As others have said, our Agreement is enforceable only by continued communication. It is a living document and as the community develops it must change to serve the purpose of its time. At the end of the main text (page 8) there is a statement that we, and new tenants, and new owners, sign. Putting one's name on paper, and then acting accordingly, and trusting others to act accordingly, is what this Agreement stands on. The current changes are in light blue. They are the result of pending changes to the Body Corporate document, plus a clarification around different levels of membership. It may seem like a cop out to defer the detail in some areas, but I believe there is so much more pressing work to do, and on those 2 issues it would be best to get more data/see how things go before committing to a stance. I'm looking forward to discussing this on Saturday 30 January. Cheers Warren

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re BC amended docs
by mariannequinn＠xtra.co.nz 20 Jan '21

20 Jan '21

Hi all: I always hesitate to reply all but did so on this occasion, only to find it only went to Alex!! So here goes: Hi team: a rare time where I 'reply all'. Going back to the meeting, we had a very large number ( 29 green?) supporting getting this document in shape to meet the requirements for the banks so that all our members who require mortgages can get them. I understood that meant simplifying them and taking out a number of schedules, which were duplicates in the main of things that are stated elsewhere. >From what Alex reports, it seems that there's still a challenge around how simple to make this and / or an effort to keep things in that aren't helping us... against the intention of the meeting ?? With time against us, I'm wondering if this is 'cart before horse'. Can we please keep our intention to the fore - !! At the meeting, it was stated several times that its people who will make cohousing, not rules. The Body corp rules can be amended annually. Thanks to all those who've worked on this. Let's get it over the line !! Regards, Marianne Marianne Quinn Level 3, 115 Stuart Street, Dunedin P.O. Box 20, Dunedin 9054 ph +6434773115 or 0211612050 Marianne Quinn Clinical Psychologist & Psychotherapist Level 3, 115 Stuart Street, Dunedin P.O. Box 20, Dunedin 9054 ph +6434773115 or 0211612050

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Ka pai....Donald and I agree with paddock soil delivery and fully support obtaining Jason's expert advice on permaculture principles in building and maintaining our long-term soil health.
by Miriam Frances 20 Jan '21

20 Jan '21

________________________________ From: sara ferreira <ferreirasara(a)yahoo.com> Sent: 20 January 2021 20:48 To: marianne quinn <mariannequinn(a)xtra.co.nz>; Maria Callau <maria(a)sur-architecture.com> Cc: Gay Buckingham <gaybuckingham(a)tuatara.net.nz>; Min <yblees(a)orcon.net.nz>; Frances Ross <sfross(a)xtra.co.nz>; Rosemarie Smith <rose(a)voland.co.nz>; Anna Maxwell <akmaxwell(a)orcon.net.nz>; Liz Mitchell <lizfrizzle1962(a)gmail.com>; Miriam Frances <miriamfrances(a)hotmail.com>; Donald Shand <donaldshand18(a)gmail.com>; Ngaire Tigeir <ngaire.tigeir(a)gmail.com>; Jeffrey Robinson <jeffreyhrobinson(a)yahoo.co.nz>; timandpip(a)gmail.com <timandpip(a)gmail.com>; warren Hurley <warren.hurley(a)orcon.net.nz> Subject: Re: Urgent Decision Required re Soil for Veg Garden Hi everyone, based on the information that we got from Marianne and Maria just now, I'm happy for paddock soil to be delivered on-site as scheduled, and will at the same time support the organization of a permaculture workshop once we move in. Kind regards, Sara On Thursday, 21 January 2021, 9:45:37 am NZDT, Maria Callau <maria(a)sur-architecture.com> wrote: HI all, I am personally happy with soil from a padlock. I think it makes sense to bring this soil now and I totally support the idea of a permaculture workshop before we start spreading the soil. FYI If we go ahead, the soil will be delivered in one location (a heap of soil) against the greenbelt retaining wall. We will have to spread it ourselves and can be guided on where and how to do this, add things to it if needed, etc. I would support the idea of doing this now. Maria Kind Regards, Maria Callau 0211847490 SUR Architecture Limited www.sur-architecture.com<http://www.sur-architecture.com/> On Thu, Jan 21, 2021 at 9:19 AM <mariannequinn(a)xtra.co.nz<mailto:mariannequinn@xtra.co.nz>> wrote: Hi team: regardless of when we get it, we need soil and this soil sounds like a great starting place. We can add to it etc as required, as permaculture or any other form of gardening would recommend. Right now, the site works are leaving space to allow a truck to deliver this very large quantity of soil before finalizing the paths etc. ie the site works are on pause in this corner awaiting our decision. If we wait, we will need to move this vast quantity of soil a bucket at a time from the car park - I would recommend we get it now and not hold up completion. This is in the contract: I don’t think its helpful to change this now ( as this sort of thing negatively affects our time line). Forward ho, lets’ get gardening!!! Regards, Marianne Marianne Quinn Level 3, 115 Stuart Street, Dunedin P.O. Box 20, Dunedin 9054 ph +6434773115 or 0211612050 From: Gay Buckingham <gaybuckingham(a)tuatara.net.nz<mailto:gaybuckingham@tuatara.net.nz>> Sent: Thursday, 21 January 2021 9:09 AM To: Maria Callau <maria(a)sur-architecture.com<mailto:maria@sur-architecture.com>>; marianne quinn <mariannequinn(a)xtra.co.nz<mailto:mariannequinn@xtra.co.nz>>; Min <yblees(a)orcon.net.nz<mailto:yblees@orcon.net.nz>>; sara ferreira <ferreirasara(a)yahoo.com<mailto:ferreirasara@yahoo.com>>; Frances Ross <sfross(a)xtra.co.nz<mailto:sfross@xtra.co.nz>>; Rosemarie Smith <rose(a)voland.co.nz<mailto:rose@voland.co.nz>>; Anna Maxwell <Akmaxwell(a)orcon.net.nz<mailto:Akmaxwell@orcon.net.nz>>; Liz Mitchell <lizfrizzle1962(a)gmail.com<mailto:lizfrizzle1962@gmail.com>>; Miriam Frances <miriamfrances(a)hotmail.com<mailto:miriamfrances@hotmail.com>>; Donald Shand <donaldshand18(a)gmail.com<mailto:donaldshand18@gmail.com>>; Ngaire Tigeir <ngaire.tigeir(a)gmail.com<mailto:ngaire.tigeir@gmail.com>>; Jeffrey Robinson <jeffreyhrobinson(a)yahoo.co.nz<mailto:jeffreyhrobinson@yahoo.co.nz>>; timandpip(a)gmail.com<mailto:timandpip@gmail.com>; warren Hurley <warren.hurley(a)orcon.net.nz<mailto:warren.hurley@orcon.net.nz>> Subject: Urgent Decision Required re Soil for Veg Garden I've been contacted because PCG are about to get a load of topsoil for the vegetable garden delivered (160m3 as a variation,) as they say it makes sense to deliver before the paths are formed. There has been discussion about the source and quality of the soil, and whether it might contain contaminants, heavy metals or pesticides and and its suitability for growing vegetables. The most we know is that 'Soil is coming ex a site in Milburn, was cut from a paddock, so is pretty much virgin soil from a paddock that grows good grass’. If anyone wants to halt the delivery until we can source soil of a known and acceptable quality then they should say so now. Personally I would prefer to wait for a different reason: I am hoping that once we are in residence the group might consider having an in-house, permaculture workshop, confined to Toiora members only and led by Jason Ross of Habitate www.habitate.co.nz<http://www.habitate.co.nz> . The idea would for him to help design our productive space and guide us in instituting permaculture principles – and that may include assessing source, quality and placement of acquired soil, keeping in mind potential positioning of raised beds,'no dig' preparation, etc. I have run the idea past a few members and they like the idea too, and in fact I intend attending his open workshop on 13 and 14 February to get me started. I look forward to feedback asap. Gay Buckingham +64 27 4544012 PS to those who have put their name forward for Garden Settling In Garden Task Group: did you know we have a Toiora Gardening WhatsApp group?

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Settling in tasks
by Gay Buckingham 18 Jan '21

18 Jan '21

Below is the amended interim list of things which may require work to expedite our move and hopefully remove stress. It is only for the move-in period. Please let me know if you would like to put your name against any task. Gay Gay Buckingham +64 27 4544012

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Settling In Tasks
by Gay Buckingham 18 Jan '21

18 Jan '21

Comments, criticisms, feedback – especially suggested improvements – welcome. Gay Gay Buckingham +64 27 4544012

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Re: [Ucol-shareholders] Settling In Tasks
by Sander Paul Zwanenburg 18 Jan '21

18 Jan '21

Hi Gay and all Thanks for doing this. Some time ago we talked about different people coordinating different spaces and wondered if that ought to be in this list too? I remember some time ago I sent Warren an email saying I’ve got a projector and projector screen for use in dining hall for movie nights as I thought he’d coordinate that part and I’d be happy to help him. Happy also to help with or co-lead office setup and/or workshop although I remember Rainer saying the workshop will “sort itself”. Regarding stuff to swap etc before move in - there is already a spreadsheet for that and if someone wants to coordinate and push more actively id be happy to assist if needed. Regarding communication; happy to help here but don’t see work here unless and until we start with Gather. On that note happy to help Min with setting that up if needed. Nga mihi Sander > On 18/01/2021, at 5:56 PM, Gay Buckingham <gaybuckingham(a)tuatara.net.nz> wrote: > Hello Alex and all > > On a personal level I agree absolutely with what Alex is saying, but the proposals is outside the scope or authority of what I’m doing. > > Would somebody like to put on the agenda for Thursday that from now "we do not put anything on the main agenda that hasn't first come through a sub/ workgroup”? > > In the meantime there is a problem – I have had a lot of suggested new work groups but a paucity of raised hands. I am about to collate suggestions and offers that have come in and send it out again as a ‘prompt’. > > Gay > > > Gay Buckingham > +64 27 4544012 > > > >> On 18/01/2021, at 4:38 PM, Alex King via Ucol-shareholders <ucol-shareholders(a)list.king.net.nz> wrote: >> >> As well as the areas you mentioned, I would like to see a group finalizing our documentation and administration needed for settlement. >> >> I also think that to make the best use of our time, everything that comes to our main meeting should already be in the form of proposal from a work group. I believe this is the practice at Earthsong, they say "The purpose of the Focus (work) Groups is to research and collate information, discuss issues and formulate proposals to the Full Group, and to carry out tasks once agreement has been reached." >> >> I am very frustrated that sometimes decisions are made at our full group meetings on scant information and often with little understanding of the work required to implement those decisions, and without considering who will take responsibility for carrying them out. And when we fail to deal with all the matters we need to get through, the suggestion that is often made is to add more of the ineffective full group meetings, which will just waste more time when we can least afford it... >> >> There is a better way, we have already forshadowed in our Cohousing Membership Agreement that we will have workgroups. So I propose that in future we not put anything on the main agenda that hasn't first come through a sub/workgroup. >> >> >> >> Regarding documentation and administration, we already have a lot of this work underway (e.g. Body Corporate rules - Min, Cohousing Membership Agreement - Warren, Mortgages - Maria, Insurance - Anne, liaison with Lawyer ??, liason with surveryor ?? liason with DCC ?? etc.) but it would be good to have a more formal group. The group would help with consistency between efforts and also have an overview to make sure nothing gets dropped or forgotten. >> >> Some of these things are being done by the directors, but our capacity is limited, plus directors specifically deal with UCOL matters, and many of these things are wider than UCOL, plus the directors will disband once the company winds up. >> >> In the draft Cohousing Membership Agreement we have the Finance and Administration workgroup. (Earthsong have a group called "Admin Body Corp" https://drive.google.com/file/d/0B83z3bYhMF_VOVhuZTRPNExYWlk/view). >> >> I suggest we start our Admin workgroup, I am happy to be on that with a few others. I also suggest maybe the people on the legal liaison team might consider it? And this group can be the group that brings documents (and legal and financial issues?) to the group. >> > > _______________________________________________ > Ucol-shareholders mailing list > Ucol-shareholders(a)list.king.net.nz > https://list.king.net.nz/listinfo/ucol-shareholders

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kitchen kast offs
by Roz Wilson 18 Jan '21

18 Jan '21

Hi, now many of you are starting to think about packing up ready for the move please remember to let me know if you have anything you would like to donate to the common house kitchen. We have storage here. And for anything non kitchen there is bound to be someone running collection so don't throw anything out without asking first! Thanks roz

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Moving (and shaking!) option
by Gay Buckingham 18 Jan '21

18 Jan '21

Best Removals will collect and deliver to our units if we have access to Toiora, but if necessary, they will also collect and STORE our things till we have access and then deliver. Storage cost (for my stuff = $180 per month or part thereof) is minimal compared to some of the other storage places. Two men and a truck is $150 an hour. Gay Gay Buckingham +64 27 4544012

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Cohousing - Unit Numbers
by High St Cohousing 17 Jan '21

17 Jan '21

Hi all, The DCC has come back with a proposal for our unit numbers that is slightly different from what we suggested. They are happy to remove the number 13 but would like a sequence for houses that have direct access from Alva St and High St. This does not affect what we had proposed for Alva St but it does affect the order we had proposed for High St Block. See attached plan provided by DCC (PDF: 25 Alva St). I am happy with the proposal suggested by DCC. I have also attached our original proposal approved by the group (PDF: HSC NUMBERS). Let me know what you think we should do. Should we get back to the DCC saying that we are happy with their proposal? I would like to get back to them asap as this is part of our unit title process. In addition, we thought that we could have a reference to the units numbers in the pedestrian access (between Alva St Block and High St Block), so visitors can find their way... We can discuss this further in due course. Thanks, Maria ---------- Forwarded message --------- From: Bruce Hall <Bruce.Hall(a)dcc.govt.nz> Date: Fri, Jan 15, 2021 at 1:11 PM Subject: RE: FW: High St Cohousing Units Numbers - Draft Proposal for comments To: High St Cohousing <ucolbuild(a)gmail.com> Hi Maria, Unfortunately that doesn’t quite fit with the addressing standards we must use. That’s why we tend to use the Unit Number in the first instance, it’s the easiest way to meet the addressing standards. If I recall correctly the mail boxes are all going to be together at the Alva Street entrance, so there’s no issue there. So it comes down to a logical numbering sequence so the units are easy to find for visitors, couriers, emergency services etc. The numbering of the units facing Alva Street works, but not the ones facing High Street. As I understand it the units coloured red and blue are accessed from the High Street side (i.e. that’s where their front door is) and the yellow units are accessed from the internal courtyard. (I go down High Street in the bus and see the lovely coloured doors). However I may be incorrect on this and they may all be accessed from the internal courtyard – which would affect what I have proposed below. If that is the case then numbering the red and blue units sequentially works better and the yellow units sequentially from the other side would work better. So 7-16 (missing 13) for the units facing High Street and 17-22 for the upstairs units accessed from the internal courtyard. See the attached scan. Cheers Bruce [image: DCC Main Page] <https://au-api.mimecast.com/s/click/gtFc4GDafflKk_4CpzlT4nNKNuiLkhVFJ-X6jPF…> ------------------------------ If this message is not intended for you please delete it and notify us immediately; you are warned that any further use, dissemination, distribution or reproduction of this material by you is prohibited.. ------------------------------ *From:* High St Cohousing <ucolbuild(a)gmail.com> *Sent:* Friday, 15 January 2021 11:11 a.m. *To:* Bruce Hall <Bruce.Hall(a)dcc.govt.nz> *Subject:* Re: FW: High St Cohousing Units Numbers - Draft Proposal for comments Hi Bruce, The group has developed the attached plan which is different from what you sent... Is there any option of amending your plan to match our numbers? As the unit title has not been issued yet, we might still have this option.. let me know what you think. It would be 1-25/2-25, etc as you plan but in a different order. Let me know if this is possible... Maria On Fri, Jan 15, 2021 at 10:21 AM Bruce Hall <Bruce.Hall(a)dcc.govt.nz> wrote: Hi Maria, I not sure where this is at – I seem to be missing some emails… DCC’s preference is for the units to be numbered using the Unit Number from the Unit Title Plan – see attached Plan. Can I have you opinion please. Cheers Bruce Hall *INFORMATION SUPPORT BUSINESS INFORMATION SERVICES* *P* 03 477 4000 |*E bruce.hall(a)dcc.govt.nz <bruce.hall(a)dcc.govt.nz>* Dunedin City Council, 50 The Octagon, Dunedin PO Box 5045, Dunedin 9054 New Zealand *www.dunedin.govt.nz <http://www.dunedin.govt.nz/>* P Please consider the environment before printing this e-mail [image: DCC Main Page] <https://au-api.mimecast.com/s/click/kBq8iZulqEWNJvkiMBjA-NSCbdp2nL6ir1UrCD5…> ------------------------------ If this message is not intended for you please delete it and notify us immediately; you are warned that any further use, dissemination, distribution or reproduction of this material by you is prohibited.. ------------------------------ *From:* High St Cohousing <ucolbuild(a)gmail.com> *Sent:* Thursday, 12 December 2019 11:29 a.m. *To:* Bruce.Hall(a)dcc.govt.nz *Subject:* High St Cohousing Units Numbers - Draft Proposal for comments HI Bruce, I am part of High St Cohousing. We are currently in the process of making some decisions for the number of our units. I understand that my colleague Tim Ross has been in contact with you regarding this. I have produced a sketch showing some ideas for the numbers. The groups is happy with this approach and would like to hear your feedback. Would you be able to comment on our numbering system proposed in the pdf attached? The development would have a number for Alva st. e.g. Unit 1, 25 Alva St. Unit 2, 25 Alva St. etc. All mailboxes will be located together along the the access from Alva st. Let me know what you think. Thanks, Maria -- *Maria Callau* *Graduate Architect* High Street Cohousing UCOL Member and Project Coordinator 0211847490 -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490 -- *Maria Callau* *TOIORA* High Street Cohousing UCOL Member and Project Coordinator 0211847490

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